Project & Administration Assistant

De Montfort University; Leicester; On-site; GBP 27,000 - 31,000; Full time

Job summary

De Montfort University in Leicester is seeking a Project and Administration Assistant to provide project and administrative support to the Marketing and Communications Directorate and its Senior Leadership Team.

This role will involve research, data review, preparing and collating papers, coordinating meetings, arranging travel and events, and assisting in developing key documentation for boards and committees, with a strong emphasis on collaboration and proactive problem solving.

Qualifications

• Strong collaboration, communication and organisational skills with a proven track record in project management.
• Ability to develop and manage stakeholder relationships, influencing and negotiating where required.
• Experience in providing administration support, arranging meetings, assisting with events and drafting papers.

Responsibilities

• Provide project and administrative support to the Marketing and Communications directorate and SLT.
• Assist with research, data review and producing key project documentation.
• Coordinate meetings, travel and event organisation, and service key meetings with notes and papers.
• Support finance, budget, HR and Health and Safety activities to ensure smooth operations.
• Work collaboratively with internal and external colleagues to meet objectives and deadlines.

Skills

Attention to Detail

Time Management

Communication

Problem-Solving

Collaboration

Adaptability

Initiative

Honest and Compassionate

Accountability

Organisation

Reliability

Resilience

Teamwork

Job description

Main duties and responsibilities

Project & Administration Assistant

Job Location: Gateway House

Full-time/Part-time: Full-time

Employee Weekly Hours: 37.00

Maximum Salary: 31,236.00 GBP

Minimum Salary: 26,707.00 GBP

Application Closing Date: 11/09/2026

Marketing And Communications Directorate

The Directorate offers full-service marketing and communications support to the university, comprising brand and creative development; design and print services; corporate and student recruitment marketing campaigns; CRM (Customer Relationship Management) and conversion campaigns; faculty marketing and recruitment; reputation management; media relations and public affairs; internal and external communications engagement; events; admissions, schools and colleges engagement; widening participation; enquiry management and follow up; web and digital development and market insight.

The Role

The Project and Administration Assistant is a role which will be crucial in providing project and administrative support to the Marketing and Communications directorate and members of the directorate’s Senior Leadership Team (SLT).

This role will be key in supporting the SLT across a diverse range of projects and deliverables, ensuring that we are successfully delivering our work in supporting The Empowering University Strategy.

You will help with undertaking research; reviewing data; producing and collating key project documentation and information; implementing project governance and co-ordinating activities to ensure the directorate meets its objectives and deadlines.

The role will also assist in wider administrative duties such as supporting with arranging project meetings; helping with travel and event organisation; setting up and servicing key meetings, including taking meeting notes, supporting on developing key paperwork; as well as assisting in producing papers for relevant boards and committees. The role will also particularly help to support areas such as finance, budget management, HR and Health and Safety, ensuring these operate smoothly.

You will understand the variety of work across the directorate and ensure you work collaboratively with colleagues both within, and external, to the directorate to ensure successful delivery. Stakeholder management and relationship building will be an important part of the role.

You will be expected to participate in key institutional events and initiatives as required.

Ideal Candidate

The ideal candidate will possess strong collaboration, communication and organisational skills, with a proven track record of project management.

It is essential that you are able to work collaboratively and possess the ability to successfully develop and manage positive stakeholder relationships, including the ability to influence and negotiate, as required.

You must have strong experience in providing administration support, including arranging and servicing meetings, assisting on events and drafting and collating papers. You will need to be comfortable with utilising data and insight to inform decision making.

You should feel comfortable working flexibly across a number of activities, with a range of colleagues, as well as being able to work independently, using your own initiative to achieve your objectives. The ideal candidate will be diligent and detailed focused, with a pro-active, innovative and positive approach to work.

Skills

• Attention to Detail
• Time Management
• Communication
• Problem-Solving
• Collaboration
• Adaptability
• Initiative
• Honest and Compassionate
• Accountability
• Organisation
• Reliability
• Resilience
• Teamwork