Programmes and Grants Officer

Womankind; Greater London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in women's rights is seeking a dedicated Programmes and Grants Officer to support their mission. This role offers the chance to engage in meaningful work that empowers women globally, providing essential administrative and logistical support to various projects and programmes. With a commitment to feminist principles and a collaborative approach, you will help manage grants and contribute to the development of impactful initiatives. If you are passionate about social justice and have a knack for organization and detail, this position is an exciting opportunity to make a difference in women's lives.

Benefits

25 days paid leave per annum

Public holidays as per location

3 additional days leave over festive period

Qualifications

• Experience in project, programme and grant management is essential.
• Strong administrative and logistical skills with attention to detail.

Responsibilities

• Support project leads with grant management and reporting.
• Maintain accurate records and provide logistical support for events.

Skills

Project Management

Administrative Support

Logistical Support

Financial Management

Communication Skills

Attention to Detail

Collaboration

Problem Solving

IT Skills

Tools

Microsoft Excel

CRM Software

Job description

About the Organisation

Womankind Worldwide is a global women’s rights organisation working in partnership with women’s rights movements and organisations to transform the lives of women and girls. We strengthen and support women’s movements in our focus countries in Africa and Asia, and take collective action at regional and global levels, to ensure women’s voices are heard, their rights are realised, and their lives are free from violence.

Currently, Womankind has staff based in Kenya and the UK; and this position can be located in Kenya or the UK. You must have the right to work in either Kenya or the UK to apply for this role, in line with the laws and regulations of these countries.

Who we are looking for

You will have previous experience of administrative, logistical support, and/or financial support, a proactive approach to problem solving and excellent attention to detail. A collaborative and hands-on mindset and commitment to feminism, anti-racism and social justice are essential. You will be joining a dedicated team of people who care deeply about the difference we are able to make, working with women’s movements across the world. More information is available on our website: www.womankind.org.uk.

Role Purpose

In this role, you will support Womankind’s Grants, Programmes and Partnerships in the Programmes and Learning team as part of the wider Policy, Programmes & Learning team. This includes planning, administration, implementation and monitoring of Womankind’s grantmaking, programmes and learning activities in line with Womankind’s organisational strategy and sub-strategies.

The successful applicant will work closely with the Programme Manager: Innovation and Partnerships (PMIP). They will make a strong contribution to the work and aims of Womankind with the scope to further develop and gain a wide range of practical experience and skills, in accordance with our feminist principles and approach.

Responsibilities

The Programmes and Grants Officer has four key areas of responsibility:

Project, Programme and Grant Management

1. Support project leads with project, programme and grant management, including contracting, payment processing, and monitoring and reviewing reports and budgets;
2. Support the development of new projects and programmes, in collaboration with Womankind partners and colleagues;
3. Support fund managers with administration, management and coordination of Womankind’s flexible funds, particularly the Movement Strengthening Fund and Strategic Partner Support Grants;
4. Support the organisation of in-person and online events and convenings, including managing logistics and travel arrangements.

Administration and Compliance

1. Maintain accurate and up to date records related to Womankind partners, projects, programmes and grants, including managing and updating the contact database/CRM;
2. Support due diligence processes;
3. Provide logistic, administrative and technical support to the Programmes and Learning Team as agreed with the PMIP;
4. Support the recruitment and placement of suitable consultants, interns and volunteers in coordination with the PMIP and relevant team members;
5. Manage the [e-mail] mailbox alongside other Womankind staff on the rota for this task.

Contribution to knowledge and evidence base

1. Participate in the Monitoring, Evaluation and Learning (MEL) Working Group and contribute to effective and appropriate MEL processes for Womankind projects, programmes and grants in collaboration with the Impact and Learning Advisor;
2. Support the production and review of research and documentation;
3. Contribute Womankind’s communications through researching and drafting content for the website and social media channels;
4. Contribute to team and organisational planning and reporting to key stakeholders (e.g. donors and supporters, senior management team, Co-Chief Executives and Board of Trustees).

Contribute to Womankind’s Organisational Culture and Ways of Working

1. Serve as a Programmes and Learning representative and be an active participant in cross-departmental working groups, initiatives and information sharing activities as agreed with the PMIP;
2. Participate in weekly huddles, monthly team and staff meetings and other regular and ad-hoc coordination and communication spaces;
3. Adopt and promote feminist and anti-racist ways of working, in line with Womankind’s feminist partnership principles and anti-racism pledge.

The role may undertake other responsibilities not outlined above which are commensurate with a role of this nature and which will be discussed and agreed with the line manager.

Values and Behaviours

The ideal candidate must be committed to the mission, vision, values and aims of Womankind Worldwide as it works towards a feminist workplace which is fit for the future and supports our staff equitably across our locations.

All posts are expected to contribute towards developing a supportive working environment, to demonstrate a commitment to inclusion, professionalism and respect, transparency and accountability and to uphold quality standards as outlined in policies and procedures, and in compliance with Womankind Worldwide’s 2030 Strategy.

Reporting Structure

The Programmes and Grants Officer reports to the Programme Manager: Innovation and Partnerships and may occasionally manage volunteers or consultants.

Ability and willingness to travel

While extensive travel is not foreseen for this role, the postholder may occasionally travel for the purpose of events and team activities up to 1-2 weeks per year.

Person Specification

Essential Experience and Skills

1. Strong commitment to women’s rights and Womankind’s feminist values and ways of working;
2. Demonstrable experience of project, programme and/or grant management/support;
3. Demonstrable experience and skill in administration and logistics;
4. Demonstrable experience and skill in financial management and compliance;
5. Ability to assimilate, analyse and summarise information quickly and accurately;
6. Very strong verbal and written communication (in English);
7. Excellent numeracy, accuracy and attention to detail;
8. Excellent IT skills, including with Microsoft Excel, and willingness to learn and adopt new systems as needed;
9. Comfortable planning and delivering multiple activities under pressure to strict deadlines;
10. Ability to work autonomously and manage own portfolio of work;
11. Collaborative and collegial team player who contributes to a creative and supportive working environment;
12. Willingness and adaptability to work in a hybrid environment, with colleagues based in the UK and Kenya and partners in multiple countries and timezones.

Desirable Experience and Skills

1. Experience of working or volunteering in the not-for-profit/Charity sector
2. Experience of compliance and reporting requirements for international donors such as governments and foundations;
3. Experience of event organisation and logistics;
4. Experience using or managing databases and/or CRM software;
5. Experience of working or volunteering on issues related to women's rights, particularly with Disabled women, LBTQ+ women, Indigenous women and/or other groups facing marginalisation and/or lived experience in these areas;
6. Experience of working on multinational and/or multi-stakeholder projects, programmes and/or grants;
7. Experience of living and working in Womankind focus countries or regions.

How to apply

Please apply by submitting both a copy of your CV and a Cover letter (2 sides maximum).

Interviews and tasks are expected to take place from the week commencing 10th February 2025.

Contract Details

Hours: Both Full and Part time (4 days) considered.

Grade: 4

Contract: Permanent

Probation: 6 months

Holidays: 25 days paid leave per annum (pro-rata), plus public holidays as per your location, in addition you will get 3 days of leave over the December festive and January new year period when the Womankind office is closed.