Programmes and Finance Administrator - Guardian Foundation (12 Month FTC)

GUARDIAN NEWS AND MEDIA; London; Hybrid; GBP 29,000; Full time

Job description

Role: Programmes and Finance Administrator

Salary: The salary for this role is £29,000 per annum.

Location: Kings Place, 90 York Way, Kings Cross, London N1.

Hybrid working: We support hybrid working. This particular role would ideally be in the office at least 3 days per week and up to 2 days working remotely.

The Guardian Foundation is a charitable organisation dedicated to promoting global press freedom, media literacy, and access to reliable journalism. Our vision is a world where everyone can access diverse and trustworthy information, strengthening their ability to hold power to account.

Through our news and media literacy programmes, we empower children and young people with the critical skills they need to navigate and engage with news in an informed way.

We’re now looking for a talented and committed Programme & Finance Administrator on a 12 month fixed term contract, who is excited about our work and vision and keen to develop their expertise. This is a multi-faceted and varied role, ideal for someone looking to progress their career in the not-for-profit space, possibly through project management or development. This role is critical in ensuring the smooth delivery of The Guardian Foundation’s programmes and strengthening our operational processes.

About the Role

• Coordinate and manage bookings for our education programmes, including diary planning, scheduling school sessions, sending out partnership agreements, and arranging virtual session invites.
• Assist with the collation of evaluation information from project participants and support internal and external reporting.
• Liaise with teachers, facilitators, and programme teams to ensure smooth delivery of workshops and sessions.
• Monitor the costs and budget of projects and programmes, and undertake regular financial reporting.
• Process financial transactions, including purchase orders, invoices, and payment requests, ensuring accuracy and compliance with policies.
• Arrange travel, accommodation, and catering for programme activities as required.
• Help create reports, presentations, and other communications materials as needed.
• Support safeguarding and GDPR compliance processes.

About You

• Proven experience in an administrative role, ideally within the media, education, or non-profit sector.
• You have a keen interest in journalism, media literacy, and education.
• Experience of administering finance procedures such as raising POs, processing invoices, requesting payments.
• Excellent organisational skills and attention to detail.
• Communicates clearly and confidently, presents information effectively, surfacing any issues as they arise.
• Proficiency in Microsoft Office (Word, Excel), Zoom, Google Workspace (Docs, Sheets, Slides). Experience with CRM tools such as Salesforce would also be beneficial.

All roles at The Guardian Foundation are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to the application process to make it easier and more comfortable for you. Please contact Anna Vipers on [e-mail] to discuss further so we can work with you to support you through your application.

We value and respect all differences (seen and unseen) in all people at The Guardian Foundation. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. The Guardian Foundation actively encourages applications from candidates underrepresented within the media and not-for-profit sectors.

This role is predominantly based in our office in London and partially working from home. Many of our staff work flexibly and we will consider all requests for flexible working arrangements, including job shares.

How to Apply

To apply, please upload your latest CV and a cover letter which outlines why you’d love to take on this role, and why you’re a great match for what we’re looking for.

The closing date for applications is Wednesday 7th May 2025.

Although this role is within The Guardian Foundation registered charity, staff are entitled to all benefits made available to Guardian News & Media employees, detailed below.

You’ll have 30 days of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available.

You are entitled to life cover, income protection, and eye tests. You can also opt in to dental insurance.

We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy.

Culture and Wellbeing

We want everyone to feel like they belong and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace.

We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme.

Our canteen has views overlooking the Regents Canal and caters for breakfast, lunch and dinner.

Learning and Development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.