Programme PMO Coordinator / Analyst - Insurance Experience

Lorien; City Of London; Remote; GBP 40,000 - 60,000; Full time

Job summary

A leading Insurance broker is seeking a Programme PMO Coordinator with insurance experience. This largely remote role includes providing organizational and reporting support for the transformation programme, maintaining documentation, and engaging with stakeholders. Candidates should have strong organizational skills and familiarity with project management tools. A degree-level education or equivalent experience is preferred.

Qualifications

• Experience in an administrative, coordination, or assistant role within projects/programmes.
• Knowledge of project management methodologies (desirable but not essential).
• Experience of working in a busy, deadline-driven environment.

Responsibilities

• Maintain and update programme documentation.
• Support scheduling and running of meetings.
• Track progress against milestones.
• Prepare and circulate progress reports.
• Monitor budgets and timelines.
• Act as a point of contact for stakeholders.

Skills

Strong organisational and planning skills

Team player with good interpersonal skills

Attention to detail and ability to manage multiple priorities

Good written and verbal communication skills

Proficient in Microsoft Office Suite

Familiarity with project management tools and methodologies

Problem-solving

Education

Degree-level education or equivalent relevant experience

Tools

Microsoft Office Suite

Monday.Com

Dev-Ops

Job description

Our client, a leading Insurance broker, are looking to hire a Programme PMO Coordinator / Analyst with Insurance experience to join the team on a contract basis. This role would be largely remote working, with adhoc travel to company sites.

Role Purpose:

The Programme Coordinator / Assistant supports the successful delivery of the transformation programme by providing administrative, organisational, and reporting support to the programme manager and wider programme team including external delivery partners. The role ensures that programme activities, meetings, documentation, and communications are well-coordinated, accurate, and timely.

The role includes occasional management of workstreams / initiatives or projects within the overall programme and chairing regular project related meetings.

Key Accountabilities:

• Maintain and update programme documentation (plans, registers, status reports, RAID logs, action trackers).
• Support the scheduling and running of meetings, workshops, and programme / project reviews.
• Track progress against milestones and flag variances to the programme manager.
• Reporting & Monitoring
• Prepare and circulate progress reports, dashboards, and meeting minutes.
• Assist with the preparation of Governance meetings including Steer-Co packs.
• Monitor budgets, resource usage, and timelines where required.
• Support risk, issue, and dependency tracking across internal and external resources.
• Communication & Stakeholder Engagement
• Act as a point of contact for the programme team and stakeholders.
• Ensure effective distribution of programme information and updates.
• Support change management and stakeholder communications.
• Tools & Systems
• Use project management tools (e.g. Monday.Com, Dev-Ops).
• Maintain accurate filing of programme documents in shared systems.

Skills & Experience:

• Strong organisational and planning skills.
• Team player with good interpersonal skills
• Attention to detail and ability to manage multiple priorities.
• Good written and verbal communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Familiarity with project management tools and methodologies (Agile, Waterfall, PRINCE2, PMI).
• Problem-solving and proactive approach to supporting delivery.
• Previous experience in an administrative, coordination, or assistant role within projects/programmes.
• Knowledge of and formal certification in project management methodologies (desirable but not essential - e.g. PRINCE2 Foundation).
• Experience of working in a busy, deadline-driven environment.
• Degree-level education (preferred) or equivalent relevant experience.

We are an equal opportunities employer and welcome applications from all qualified candidates.