Programme Office Project Assistant (Associate)

Kainos; Derry/Londonderry; On-site; GBP 25,000 - 35,000; Full time

Job summary

Kainos is seeking a Programme Office Project Assistant to enhance project management operations within a dynamic team. This role offers an opportunity to engage in essential administrative tasks, ensuring smooth project delivery in a fast-paced environment. Ideal candidates will possess strong organizational and communication skills, and a commitment to teamwork and quality service.

Qualifications

• GCSEs in English and Maths required.
• Proficiency in MS Office, particularly Excel.
• Previous administrative experience preferred.

Responsibilities

• Set up and maintain project documentation.
• Assist with financial reporting for projects.
• Manage timesheet and expense claim approvals.

Skills

Organisational skills

Time management

Communication

Commercial awareness

Education

GCSE English and Maths (Grade A*-C) or equivalent

Tools

MS Excel

PSA software

Job description

Join Kainos and Shape the Future

At Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.

We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.

Ready to make your mark? Join us and be part of something bigger.

As a Programme Office Project Assistant (Associate) at Kainos, you’ll be responsible for ensuring that a high-quality service is provided to the Project Management capabilities within the EMEA Workday Services business unit, demonstrating best practice throughout. You will provide administrative support for our engagements and will have a key role in the efficient management and delivery of these projects.

You’ll work as part of the EMEA Workday Services Delivery team and report to the EMEA Delivery team lead. It’s a fast-paced environment, so it is important for you to ensure that workload is prioritised, and tasks completed in a timely manner.

Your key responsibilities will include:

• Setting up projects and carrying out the ongoing administration and maintenance within systems.
• Assisting with revenue and cost recognition.
• Assisting with managing project financials and reporting.
• Be responsible for Timesheet and Expense claim approvals.
• Assisting with month-end invoicing.
• Routing and delegation of PMO support requests.
• Managing weekly timesheet completion (project specific).
• Dispatching invoices.
• Working with client PMO teams to ensure projects run smoothly.
• Taking on other ad-hoc administration duties.

Minimum (Essential) Requirements

• GCSE English and Maths (Grade A*-C), or equivalent.
• Good computer skills including MS Office, especially Excel, and the ability to learn new software applications.
• Excellent organisational skills and confidence in managing team communications and initial meetings with project managers.
• Ability to follow company policies, procedures, and processes.
• Demonstrate commercial awareness and understanding of project and business dynamics.
• Effective personal time management and attention to detail in tight timeframes.

• Ability to work efficiently, make decisions under pressure, and prioritize workload in a fast-paced environment.
• A self-starter capable of working independently with minimal supervision and escalating issues as needed.
• Effective verbal and written communication skills with staff and external stakeholders.
• Strong team skills, including taking direction from others.
• Previous administrative experience in a relevant environment with a personable, collaborative style.

Desirable

• Experience as a Project Coordinator, Project Assistant, PMO Associate, or similar role.
• Experience with PSA software (e.g., Kimble or Workday).
• Proficiency with Excel charts, pivots, and formulas.

Please note the closing date for applications is the 24th May 2024.

Embracing our differences

At Kainos, we believe in diversity, equity, and inclusion. We are committed to building a team that reflects the world we live in, where everyone is valued, respected, and given an equal opportunity to thrive. We actively seek talented individuals from all backgrounds and believe every candidate deserves a fair process. If you require accommodations or adjustments, please reach out to our friendly talent acquisition team. We are committed to supporting your journey with us.