Programme Guardian Programme Management Officer

UK Ministry of Defence; Naphill; Hybrid; GBP 36,000 - 45,000; Full time

Job summary

Join the GUARDIAN Programme team at the UK Ministry of Defence, where you will manage crucial project delivery roles in a dynamic environment. This position involves stakeholder coordination and project governance, requiring proficiency in relevant program management tools and methodologies. The role offers opportunities for hybrid working and significant professional development.

Benefits

28.97% pension contribution

Flexible working opportunities

Training and personal development

25 days paid annual leave

Subsidised fitness suite membership

Qualifications

• Experience in a Programme/Project environment is required.
• Demonstrable experience in P3M environment.
• Successful candidates should include evidence of essential/desirable criteria.

Responsibilities

• Coordinate and manage the delivery of the Programme.
• Maintain programme governance and manage the Integrated Master Schedule.
• Lead the coordination for Programme Board meetings.

Skills

Proficient in MS Office

Education

Qualification in Management of Successful Programmes (MsP)

Project Planning & Control

Tools

MS Project

Job description

Walter's Ash, South East England, HP14 4UE

Job Summary

This is an exciting time to join the GUARDIAN Programme team at the heart of transforming the Air Defence system of the United Kingdom. You will work in a small team coordinating and managing the delivery of the Programme across the United Kingdom and the Falkland Islands.

This role is being advertised at Headquarters Air Command, RAF High Wycombe, and a successful candidate will typically be expected to attend the office at High Wycombe for 3 days per week when not travelling elsewhere. In line with Air Command's longer-term strategy, it is envisaged that the opportunity to hybrid work from alternative locations will continue where possible, noting that business requirements will govern attendance where necessary. This may include travel to Ministry of Defence Main Building in Central London as well as travel to other RAF and Ministry of Defence establishments nationally; particularly Abbey Wood (Bristol) and Swanwick (Southampton).

HQ Air Command has good public transport links with regular bus services to/from Aylesbury and High Wycombe. There is free car parking, access to a subsidised gym (and fitness classes), a convenience store and three dedicated Costa Cafes across the site.

This position is advertised at 37 hours per week.

Job Description

This role sits within Royal Air Force (RAF) Capability, which is responsible for the planning, delivery and through-life support of future aircraft, air command and control, and associated equipment and capabilities.

Air Command is responsible for providing direction, leadership and support to an agile, adaptable and capable RAF, contributing directly to the UK Defence Mission.

The successful applicant will become an essential member of the Programme Management Office (PMO) within the Guardian Programme team in the Ground Based Air Command and Control (GB Air C2) programme delivery team. The PMO is the programme’s process, analysis, information, and coordination hub, supporting the team and providing specialist programme management advice and guidance working together with the Programme Manager. This role broadly aligns with the Project Delivery Capability Framework (PDCF) for an HEO Project Support Officer.

The GB Air C2 programme delivery office consistently recruits and develops the best talent. As a team we are diverse, ambitious, open-minded, flexible, committed to delivering results, and always ready to embrace change.

In broad terms you will be responsible for the following:

Lead in the collation and coordination, across programme stakeholders, of key programme information, ensure version control and availability to meet time-sensitive programme milestones and deadlines.

Deliver and maintain programme governance, including the collation of supporting documentation, in accordance with HQ practices, recognised methodologies and industry best practice.

Lead the coordination and planning for the Programme Board and other governance meetings and, as secretary, capture, draft and promulgate the records of decisions.

Generate and manage the programme Integrated Master Schedule capturing the pan Defence Lines of Development (DLoD) milestones and monitor the threats against them.

Maintain and update the Guardian Stakeholder Profiles and Communication Plan.

Lead on capturing, recording and sharing of Learning from Experience from the GUARDIAN Programme.

This role sits within Royal Air Force (RAF) Capability, which is responsible for the planning, delivery and through-life support of future aircraft, air command and control, and associated equipment and capabilities.

Air Command is responsible for providing direction, leadership and support to an agile, adaptable and capable RAF, contributing directly to the UK Defence Mission.

The successful applicant will become an essential member of the Programme Management Office (PMO) within the Guardian Programme team in the Ground Based Air Command and Control (GB Air C2) programme delivery team. The PMO is the programme’s process, analysis, information, and coordination hub, supporting the team and providing specialist programme management advice and guidance working together with the Programme Manager. This role broadly aligns with the Project Delivery Capability Framework (PDCF) for an HEO Project Support Officer.

The GB Air C2 programme delivery office consistently recruits and develops the best talent. As a team we are diverse, ambitious, open-minded, flexible, committed to delivering results, and always ready to embrace change.

In broad terms you will be responsible for the following:

Lead in the collation and coordination, across programme stakeholders, of key programme information, ensure version control and availability to meet time-sensitive programme milestones and deadlines.

Deliver and maintain programme governance, including the collation of supporting documentation, in accordance with HQ practices, recognised methodologies and industry best practice.

Lead the coordination and planning for the Programme Board and other governance meetings and, as secretary, capture, draft and promulgate the records of decisions.

Generate and manage the programme Integrated Master Schedule capturing the pan Defence Lines of Development (DLoD) milestones and monitor the threats against them.

Maintain and update the Guardian Stakeholder Profiles and Communication Plan.

Lead on capturing, recording and sharing of Learning from Experience from the GUARDIAN Programme.

Person specification

Essential Criteria

We are looking for a colleague who has:

Proficient in MS Office, particularly MS Excel

Desirable Skills

A Programme, Project or Portfolio Delivery professional with demonstrable experience, skills, and successes in the P3M environment.

Previous experience of working in a Programme/Project environment.

Qualification in Management of Successful Programmes (MsP) and Project Planning & Control.

Experience of digital scheduling tools such as MS Project.

Please ensure you provide evidence of the above Essential/Desirable Criteria in your Statement of Suitability.

Behaviours

We'll assess you against these behaviours during the selection process:

• Leadership
• Communicating and Influencing
• Making Effective Decisions
• Working Together
• Delivering at Pace
  
  

We only ask for evidence of these behaviours on your application form:

• Leadership
• Communicating and Influencing
  
  

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Benefits Include, But Are Not Limited To

• Pension contribution: 28.97%
• Flexible working opportunities
• Training and personal development
• 25 days paid annual leave rising to 30 days on completion of 5 years’ service, plus leave for HM The King’s birthday
• 6 days special leave per year which can be used for volunteering activities
• Highly competitive civil service pension scheme
• Enhanced maternity, paternity and adoption leave
• Subsidised membership to a fitness suite and lunchtime/evening Military led fitness classes
  
  

MOD offers support and development in your career, including apprenticeships, that you may be able to undertake as part of this role. An apprenticeship is a combined package of work and training allowing you to gain professional knowledge, practical experience and wider skills required for this job and your future career. Successful candidates can discuss their learning and development options with their manager when in post.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a Personal Statement. (500 Words)

At sift, you will be assessed against your CV and Personal Statement and the following behaviours:

• Leadership
• Communicating and Influencing
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

At interview, you will be assessed against the following behaviours:

• Leadership
• Communicating and Influencing
• Making Effective Decisions
• Working Together
• Delivering at Pace
  
  

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Claire Wilson
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].