Programme Co-ordinator / Management Assistant

TN United Kingdom; London; On-site; GBP 25,000 - 45,000; Full time

Job description

Social network you want to login/join with:

Programme Co-ordinator / Management Assistant, London

Client:

Bellrock Property and Facilities Management

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

aea871425c30

Job Views:

22

Posted:

18.04.2025

Expiry Date:

02.06.2025

Job Description:

At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems but with peace of mind. We unlock that by being technology-led but people-driven. When you’re part of Bellrock, you’ll get everything you need to be your best at work because our people are the heart of our business. We’re all about helping them to shine.

We’re introducing this exciting role to join our growing business to support our Public Sector Regeneration Team to complete a variety of administration and management tasks across a diverse array of projects, with a particular focus on supporting the stock condition survey programmes. We are keen to meet people who are proactive, diligent, and well-organised with the talent to consistently identify effective and efficient ways of working.

How will you be the change?

We believe every role is essential to providing peace of mind for our customers, whatever part of the business you’re in. Every role plays a part in driving us further. Everyone can be the change. That’s how we deliver value for our customers and build systems that lead the way.

As a Programme Co-ordinator / Management Assistant with Bellrock, you’ll be primarily responsible for a variety of programme co-ordination tasks and secondarily management admin tasks across a variety of building-related projects. They include, but are not limited to, the following:

• Primarily liaising with residents and organising/managing off-site surveyors to ensure property inspections are carried out.
• Primarily managing documents - Logging incoming information and updating trackers through Excel and a bespoke stock condition survey software application associated with property inspections and preparing weekly tracking information.
• Leading and managing the admin support team regarding the stock condition surveys, reporting into the technical and QA lead surveyor.
• Transcribing audio recordings into minutes and action lists, with the potential need to attend internal and external meetings to produce concise minutes.
• Arranging and co-ordinating meetings/events/lunches/workshops.
• Providing overflow support to other teams where necessary.

What does it take?

• Intermediate Excel skills capable of navigating spreadsheets and understanding pivot tables.
• Ability to understand and use the bespoke property inspection data collection and management system for which initial training will be provided.
• Effective written and verbal communication skills.
• Ability to work under own initiative and manage workload efficiently.
• Excellent organisation and time management skills.
• Ability to work on multiple projects.
• Experience in project management/coordination.
• Good MS Office knowledge and experience, including Word, PowerPoint, and Outlook.
• Experience of working in professional services and preferably customer-facing.
• Experience in transcribing audio recordings into minutes and action lists.
• The Right to Work in the UK.
• A commitment to having fun whilst working hard.

Working arrangements

We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work from 5 Merchant Square, Paddington, London Mon-Thu, 09.00 to 17.30, Fri 09.00 to 16.30.

What can we offer you?

Upon joining Bellrock, you can expect a comprehensive benefits package including:

• 25 days annual leave plus bank holidays + 1 additional day as a thank you.
• Salary exchange pension scheme.
• Life cover.
• Paid sick leave.
• Health Assured employee assistance and wellness program.
• Enhanced maternity, paternity, and adoption leave.
• Salary sacrifice schemes: Cycle to work.
• Holiday purchase scheme of additional 5 days per year.
• Offers and discount scheme designed to save money on everyday shopping and essentials.
• MotorSave Scheme.
• Refer a friend.
• Liftshare.
• Virtual GP.

Helping you to shine

We’ve always encouraged new and different perspectives, making ours a workplace that encourages diverse and unique voices. Where everyone feels welcome, included, and supported to be themselves and achieve more.

If you join us, you’ll find an inclusive workplace that recognises your hard work, offers lots of learning and development, flexible and hybrid working, and support for your wellbeing, as well as benefits that can make a difference to your life.

Ready to start shining?

Our people are our passion, so we’re all about helping them to shine. That means putting everything in place for you to have a rewarding career with us. If you’re ready to start your career journey with Bellrock, we’re ready to welcome you. It’s a great place to be - the light, the energy, the solution. You.