Program Coordinator

Cubic Transportation Systems; Amesbury; On-site; GBP 30,000 - 52,000; Full time

Job summary

Cubic Transportation Systems in the UK Amesbury area is seeking an experienced program administrator to support multiple program tasks, assist program managers, and maintain document control and reporting. This role involves coordinating meetings, preparing PMR slides, and ensuring timely deliveries.

You will contribute to monthly financial reporting, risk management, and subcontract management, leveraging SAP/ERP systems and MS Office tools.

Qualifications

• Certificate or Diploma in Project Management or related discipline.
• 5–8 years’ experience in project administration / coordination.
• Experience with SAP or other ERP systems.
• Strong knowledge of project management processes and tools.
• Proficient in SharePoint, MS Project and MS Office suites.

Responsibilities

• Supports the administration of programs in accordance with contract, policies, procedures and department instructions.
• Establishes and maintains folders and repositories, ensuring document control and tracking.
• Supports program managers to meet contracts cost-effectively and on time.
• Prepares monthly status reports, PMR slides, and meeting logistics including agendas, minutes and action tracking.
• Monitors and supports timely completion of action items; coordinates with finance teams on funding and forecasts.
• Assists with proposal development, statements of work, specifications and major subcontract management.

Skills

Project administration

Demand management

SAP/ERP

SharePoint

MS Project

MS Office

Education

Certificate / Diploma in Project Management or related discipline

Tools

SAP ERP

SharePoint

MS Project

MS Office

Job description

Business Unit: Cubic Defense Company Details: Responsible for assisting Program Managers in execution of multiple program tasks. Supports the program management staff in the preparation of deliverables, internal reports, briefings, and other requirements associated with the project being supported. This position typically works under general supervision and direction.

Job Details

Essential Job Duties and Responsibilities: Supports the administration of programs in accordance with the contract, policies, procedures and department instructions. As required, establishes and maintains folders and repositories ensuring document control and tracking Supports the program managers in ensuring contracts are met in the most efficient and profitable manner Supports program execution to meet technical performance within cost and schedule Supports and monitors all elements of the assigned program activities from inception to completion which may include proposal development, product design, procurement, subcontracting, testing, delivery, installation and acceptance of the products and/or services Supports the program managers in performing the following tasks: monthly status reports; liaises with other Company support groups; Program Management Review (PMR) slides; provides meeting logistic support, including the development of agendas, phone contacts, meeting minutes and action item tracking; Supports early or on-time deliveries of all required project/program documentation. Monitors programs’ Action Items (AI) lists and supports timely completion of open AIs Performs financial management tasks, which may include invoice generation, preparation of information for the cost estimation team, SAP or other accounting system administration. Reports on risk management to help identify risk reduction on assigned programs Escalates any issues to program management with sufficient lead for timely resolution Coordinates and/or assists with proposal development, statements of work, specification development and major subcontract management

Additional Responsibilities

• Assist in monitoring project budgets, ensuring all expenses are tracked and controlled.
• Assist in Preparation of monthly financial reports, including forecasts, budget variances, and cost analysis.
• Work with finance teams to secure necessary funding and assist in managing cash flow for projects.
• Assist finance team in providing project information during Internal and External Audit.
• Ensuring all financial activities comply with company policies, legal regulations, and industry standards.
• Liaise with project managers, finance teams, and other stakeholders to provide financial insights and updates.
• Strong analytical and problem-solving skills to interpret financial data and make recommendations.
• Ability to manage multiple projects and tasks simultaneously, prioritizing as necessary and adhering to month end deadline.

General Duties and Responsibilities

• Comply with Cubic’s Quality Management System
• Comply with Cubic Occupational Health, Safety and Environment policies and procedures
• Comply with security in accordance with established policies and procedures of the organisations
• Comply with Cubic Human Resources Procedures
• Other duties as requested

Minimum Job Requirements

Qualifications Essential: Certificate / Diploma in Project Management or other related discipline, or equivalent experience

Skills/Experience/Knowledge

• 5 – 8 years’ experience performing project administrative / coordination duties
• Experience of demand management and schedule management
• Experience working with SAP or any other Accounting/ERP system.
• Strong knowledge of project management processes and tools
• Skilled user of SharePoint, MS Project and MS Office, MS Suite (Word, Excel, PowerPoint, etc.)

Personal Qualities

• Excellent verbal and written communication skills, as well as an ability to liaise well with both internal and external stakeholders
• Confident facilitator
• Enthusiastic team player
• Proactive self-starter
• Reliable and delivery focused
• Willing to learn with a continuous improvement mindset
• Flexibility to occasionally work outside of normal hours to support the departmental teams with critical program activities

Condition of Employment

Successful outcome of a National Police Check or any other Required Security Checks The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.

Location

UK – Amesbury, Whiltshire Monday to Friday, Occasional weekends with Business Requirement Onsite 4 days per week.

Worker Type

Employee

Equal Opportunity Statement

We are committed to creating an inclusive workplace and welcome applications from people of all backgrounds. We do not discriminate based on any protected characteristic under applicable law.

Cubic creates and delivers technology solutions in transportation that make people’s lives easier by simplifying their daily journeys, and defense capabilities that help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global challenges through innovation and service to our customers and partners. We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). CTS is an industry-leading integrator of payment and information solutions and related services for intelligent travel applications. CTS delivers integrated systems for transportation and traffic management, delivering tools for travelers to choose the smartest and easiest way to travel and pay for their journeys, and enabling transportation authorities and agencies to manage demand across the entire transportation network. Cubic Defense provides networked Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance (C5ISR) solutions, and live, virtual, constructive and game-based training solutions for both U.S. and Allied Forces. These mission-inspired capabilities enable assured multi-domain access; converged digital intelligence; and superior readiness for defense, intelligence, security and commercial missions. Cubic is proud to have a presence in over 60 countries and employ over 5,000 people worldwide. We are committed to hiring and retaining a diverse workforce and are proud to be an Equal Opportunity/Affirmative Action-Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law. For more information on Equal Employment please visit: http://www.cubic.com/Careers/Applicant-Help To learn more, visit Cubic.com. Follow us on LinkedIn!