Professional Development Team Administrator

Tabasco Event; Chertsey; On-site; GBP 27,000 - 31,000; Full time

Job description

Job Summary

The Midwifery Practice Education team at Ashford and St Peters NHS Trust are looking for an administrator to join the team. You will be a central team player within the Learning & Development workstream, working alongside the quality & safety department & staffing co-ordinator. We need you to be enthusiastic, organised and motivated with the ability to work effectively both within a team and independently.

We want you to become an expert in the organisation and administration of the training for the Maternity Department. You will act as the first point of contact for any correspondence regarding training needs. Ideally you will demonstrate great communication skills, a strong work ethic, a good sense of accountability and the ability to work under your own initiative. Attention to detail is essential. We need you to be competent with computer packages, particularly Microsoft Excel.

St Peters is a great place to work, offering a working environment with an inclusive culture that looks after and values our people and creates a sense of belonging. We encourage applications from people who embrace our values and who will enable us to expand our diverse workforce.

In return, you will be rewarded with a kind and friendly team of professionals, flexible working opportunities and all the benefits that being an NHS Employee brings. Our vision is to become one of the best healthcare Trusts in the county and it all starts with you!

Main duties of the job

This is a 12 month Maternity Leave Cover.

1. Assist the Trust Midwifery CPE team in the co-ordination and advanced planning of all of the maternity division face to face & online mandatory training in line with CNST requirements.
2. Ensure all staff have the right training allocated prior to expiry and all relevant communications are sent to course facilitators, staffing coordinators and attendees.
3. Be the first point of contact for all staff and facilitators responding to queries and managing the maternity training inbox.
4. Monitor bookings, follow up DNAs and collate all Attendee registers.
5. Undertake the day to day administration tasks including minuting meetings, the sending of invites, agendas and all the administrative duties for the external courses.
6. To use in real time the maternity division database working alongside the staffing co-ordinator. Generate statistics on forecast and actual compliance for the division.
7. Attend all relevant meetings with the CPE team.
8. Ensure staff ESR profiles are updated with accurate training records.
9. To support the department and organisation by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work.

About Us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond. Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities. Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.

Please see the supporting links which you can find on the right-hand side of this job advert. There is guidance on how to make an application on NHS Jobs as well as more information about joining the ASPH Team.

Although it isn't the Trust's normal practice, adverts may close early, so applicants are encouraged to submit an application as soon as possible.

Date posted: 17 April 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £27,857 to £30,570 a year pa inc. HCAS

Contract: Fixed term

Duration: 12 months

Working pattern: Full-time, Flexible working, Compressed hours

Reference number: 323-AC8446-JN

Job locations: St Peter's, Guildford Road, Chertsey, KT16 0PZ

Person Specification

Qualifications

• A Levels or equivalent experience

Essential Criteria

• Experience of working in an office setting, undertaking a range of administrative tasks.
• Experience of meeting deadlines.
• Competent user of Microsoft packages including Excel, Word, Publisher, Outlook. Knowledge of collating, theming and reporting data.
• Excellent communication skills both verbal and written.
• Ability to manage and prioritise workload.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Ashford & St. Peter's Hospitals NHS Foundation Trust

Address: St Peter's, Guildford Road, Chertsey, KT16 0PZ

Employer's website: https://www.ashfordstpeters.nhs.uk/