Professional Assistant

University Campus Suffolk; Ipswich; On-site; GBP 28,000 - 32,000; Full time

Job summary

A higher education institution is seeking a Professional Assistant to provide administrative support to the School Leadership and Management team. The successful candidate will manage diaries, assist in organizing events, and support daily operations in a dynamic educational environment. Key skills include excellent organizational, communication, and IT proficiency, with a passion for making a difference in higher education.

Benefits

Generous annual leave entitlement

Flexible working policies

Competitive pension scheme

Staff discounts

Cycle to Work scheme

Qualifications

• Experience in diary management and event organization.
• Highly motivated and passionate about higher education administration.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide professional administrative support to the School Leadership team.
• Manage the diary of the Executive Dean and undertake secretarial duties.
• Engage with colleagues, students, and stakeholders across the institution.

Skills

Organisational skills

Communication skills

Problem-solving skills

IT skills

Job description

Permanent, Full time, 37 hours per week (1.0 FTE)

Band 3 - £28,381 to £31,637 per annum

About The Post

The School of Health, Sciences and Society is seeking to appoint a highly motivated and enthusiastic Professional Assistant to provide professional support to the School Leadership and Management team. The post-holder will join the School at an exciting time, with the School launching in August 2025. The new School brings together our high-quality academic provision in Nursing, Midwifery and Public Health, Allied Health Professions, Sport and Life Sciences, Psychology, Counselling and Social Work and Pharmacy and Non-Medical-Prescribing.

About The Team

This fast-paced role offers an exciting opportunity to provide essential administrative support to colleagues across the school, working closely with another professional assistant and reporting to the School Manager. You will work closely with colleagues to support the day-to-day running of the School.

You will play a key role in supporting our dynamic team, including diary management for the Executive Dean, and undertaking a number of secretarial and administrative duties, including producing internal comms, organising school-wide events and meetings, and assisting in procurement as we build and shape this exciting new school.

You will also be expected to engage with a range of colleagues across the institution, as well as students, partners and stakeholders.

About You

You will have excellent organisational, communication, problem-solving and IT skills, as well as experience of diary management, organising events, clerking meetings (including the collation and distribution of papers) and handling enquiries. We are looking for someone who is also highly motivated and passionate about making a difference in Higher Education administration and enjoys the challenge of working in a fast-paced environment.

Benefits

• Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
• Flexible working, including family friendly policies.
• We offer a competitive pension scheme through USS.
• Staff discounts at a number of local amenities.
• Discounted membership at various Ipswich Fit sites: unlimited access to gyms, swimming lanes, fitness classes and discounted racket sports.
• We offer discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
• Cycle to Work scheme.
• Electric vehicle salary sacrifice.
• Wellbeing programmes.
• Staff recognition annual awards.
  
  

Closing Date: Tuesday 5 August 2025

Interview Date: To be confirmed

For an informal discussion about the role, please contact: Chrissy Buckle (School Manager) at [e-mail], copying in Zoe Ablitt (Professional Assistant) at [e-mail].

Please see the Job Application Guidance to support your application.

Please be aware that this post is not eligible for visa sponsorship.

We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.

We believe sustainability is fundamental to our culture and our business as usual working practice, and are commitment to the United Nations Sustainable Development Goals (SDGs), whilst actively addressing resource usage and climate and biodiversity degradation. We are seeking passionate individuals who share this commitment, aligning with our strategic initiatives and procedures to drive positive change and contribute to a more sustainable future.

Professional Assistant

Ipswich, Suffolk, United Kingdom

IP4 1QJ

£28,381 - £31,637 per annum per year

Permanent - Full-time

Posted yesterday

Closing date: 05/08/2025

Job reference: 4549

Documents

JD Professional Assistant.pdf

Recruitment Pack 2025.pdf

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