Production Coordinator - VFX

Cinesite; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Cinesite, a leading VFX and animation company, seeks a VFX Production Coordinator to manage project schedules and support team communication. This role involves liaising with various departments, ensuring timely deliveries, and driving daily reviews. Ideal candidates will have at least 2 years of experience in the VFX industry and a solid understanding of production tools.

Qualifications

• 2+ years experience in VFX industry at Production Assistant level or higher.
• Experience with VFX Production tools such as Shotgun or ftrack.

Responsibilities

• Maintain the schedule across the department/team.
• Liaise with teams to ensure material is correctly shared.
• Drive dailies sessions and monitor task progress.

Skills

Clear & confident communicator

Solution-oriented problem solver

Positive & proactive approach to teamwork

Ability to prioritize conflicting tasks

Solid understanding of the VFX pipeline

Ability to liaise & collaborate effectively

Strong attention to detail

Knowledge of Excel

Self-motivated

Education

Minimum of 2 years’ experience in VFX

Tools

VFX Production tools (Shotgun, ftrack)

Job description

Flexibility

Cinesite has transitioned to a flexible way of working, embracing workplace shifts spurred by the pandemic. Going forward, we don’t see remote working as something that needs to come to an end; we will be embracing it. Our aims are simply to work with the best talent, making the best VFX & animation. In short, the blended model of working-from-home mixed with working in the studio is here to stay! Full details of our flexible way of working plan can be found here.

The Role

As a VFX Production Coordinator, you will play a crucial role in the day-to-day running of a project. Alongside supporting rounds, dailies & client reviews, you will also be responsible for maintaining the schedule across your department/team, ensuring that deliveries are on track and targets are clear.

Key Duties & Responsibilities

1. Liase with the Production Assistant, Editorial & DSA teams to ensure all material received from the client is correctly downloaded & shared with the team.
2. Review weekly targets & schedule requirements with the Lead to ensure all tasks are assigned and communicated clearly within the team.
3. Work closely with a team of artists to maintain a delivery schedule and check in on task progress via rounds.
4. Drive dailies sessions to ensure material is presented according to deliveries, alongside communicating targets so time remaining is clear.
5. Take notes in dailies/rounds/client reviews, share feedback with the team & update in the Production database.
6. Ensure the Production scheduling database is kept up to date with assignments, task delivery dates, and accurate ETAs.
7. Escalate potential schedule delays to the Production Manager and strategize with the Lead to find solutions to keep deliveries on track.
8. Communicate clearly & effectively with upstream and downstream departments so all teams are aware of when material will be ready & can be picked up.
9. Gather & prepare material for client sends alongside the Production Assistant so all material is ready to be processed.
10. Help chase & escalate any show blockers such as software tickets or renders that could impact delivery.
11. Monitor and support the render farm to prioritize critical deliveries & clarify render requirements.

Skills Required

• Clear & confident communicator
• Solution-oriented problem solver
• Maintains a positive & proactive approach to teamwork
• Able to prioritize conflicting tasks
• Solid understanding of the VFX pipeline, processes, and tools
• Ability to liaise & collaborate effectively with artists, Production team & support teams
• Strong attention to detail
• Knowledge of Excel, including formulas & pivot tables
• Self-motivated, able to use initiative to resolve issues

Qualifications

• A minimum of 2 years’ experience within the VFX industry at Production Assistant level or higher (within either Film or Episodic team)
• Experience working with VFX Production tools such as Shotgun or ftrack

What We Offer

Cinesite offers a positive, creative environment where the world’s leading animation and effects artists are encouraged and supported to develop and produce challenging, world-leading, award-winning work.

If you want to be part of the Cinesite story, please submit your application via our website. Successful candidates will be contacted shortly. If not selected, your application will stay on file for future opportunities.