Production Coordinator - Programmes

ITV; Belfast City District; On-site; GBP 14,000 - 16,000; Part time

Job summary

ITV’s Belfast-based UTV team is seeking a Production Coordinator for Programmes on a part-time, on-site basis. You will support scheduling resources, facilities, and day-of-recording activities across a busy news and programmes operation.

You will handle logistics, post-production paperwork, and coordination with producers to meet tight deadlines, while developing new skills and contributing to diverse broadcast outputs in a dynamic team.

Qualifications

• Experience in administrative coordination and handling complex queries.
• Strong organisational skills with ability to multitask and meet deadlines.
• Proficient in Google Workspace and standard office software.

Responsibilities

• Coordinate production and provide administrative support for UTV programmes.
• Manage gallery operations and multi-skill across duties as needed.
• Book filming logistics and track schedules with camera operators and editors.
• Arrange travel and accommodation for production crews.
• Complete post-programme paperwork including music cue sheets and third-party material.
• Liaise with producers to ensure delivery of promos, billings, synopses, and subtitles by deadlines.
• Assist teams to achieve Albert Accreditation and provide research support.
• Process programme-related payments through procurement, expenses & Talent Payment systems.
• Support media management and handle sensitive content with third parties.

Skills

Google Workspace

Administrative coordination

Workflow management

Prioritisation

Problem solving

Tools

Procurement systems

Media management tools

Job description

Production Coordinator - Programmes

UTV

Permanent | Part-time

0.5 FTE / 2.5 days per week

Workplace: Belfast (this is an on- site role and not suitable for hybrid working)

You will be part of the programmes team in Belfast, which makes more than one hundred hours of shows a year across a range of formats from political discussion to documentaries, chat shows and much more. As Production Coordinator in Programmes, you will provide organisational and administrative support to schedule resources and facilities to meet deadlines. You will be involved in shows from the concept phase all the way through to final delivery, and you will be expected to take a proactive approach to supporting the smooth running of the department. You will also assist the production process on the day of recording/transmission. This may include autocue, studio cameras, floor management, sound, programme timing or vision. The role will occasionally cover later shifts when we are recording our programmes after the 6 pm news.

You’ll be a team player who can learn quickly and can prioritise your workload. You must be willing and have the aptitude to develop new skills (with appropriate training) and to move between different duties on a daily basis as the needs of a busy and vibrant news operation require.

We want you to support the team making programmes, so we are looking for someone who can communicate with people at all levels and who can pay attention to detail. You’ll learn valuable skills as you develop your career with UTV.

We’re also looking for a person who will help ensure our coverage represents the people and backgrounds of everyone in our community.

Key Responsibilities

• Coordination of production and completion of administrative support for the UTV programmes department
• Gallery operation and the ability to multi-skill, shifting seamlessly from one duty to another if necessary.
• Booking filming logistics, including camera operators and editors, plus tracking and monitoring so production follows a planned schedule
• Arranging travel and accommodation
• Post programme paperwork, including for music cue sheets and 3rd party material;
• Liaising with producers to ensure delivery of promos, billings, synopses and subtitles by deadline;
• Assisting teams to achieve Albert Accreditation;
• Providing support to the team in the form of research, transcribing and sourcing props/filming locations.
• Processing programme-related payments through Procurement, Expenses & Talent Payment systems;
• Media Management
• Deal with sensitive content, liaising with third-party organisations and other parts of ITV

Skills you’ll need (minimum criteria)

• Technical proficiency with digital software, including Google Workspace (Google Docs, Sheets, and Slides) and standard office technologies.
• Proven experience in administrative coordination, workflow management, and prioritising operational tasks.
• Demonstrated track record of handling complex administrative queries, issue resolution, and applying sound judgement independently.

Other things we’re looking for (key criteria)

• Exceptional organisational skills with the ability to multitask, delegate appropriately, and manage competing deadlines.
• A proactive self-starter who brings commitment, high energy, and a positive, motivated approach to their work.
• Confident, calm, and approachable under pressure, maintaining strong interpersonal relationships across multi-skilled teams.
• A collaborative team player who knows how to get the best out of people and adapt to new skills, tools, and ways of working.
• A genuine passion for working in broadcast, streaming and digital media.

ITV is for Everyone, and we want to ensure that UTV reflects our audience both on screen and in our teams. We encourage applications from Deaf, Disabled and Neurodivergent people and People of Colour to help us achieve our Diversity, Equity and Inclusion goals.

We work in busy and pressurised environments, involving live production, which often requires colleagues to make quick decisions under pressure. We also need people who are able to use their initiative.

We need to test these abilities at the interview stage to understand how candidates will react when operating in such an environment. This is a fundamental requirement of the role. We will always consider any request for reasonable adjustments as part of the interview process, for example, sharing key themes when that is requested in connection with a neurodivergent condition, whilst still ensuring that we are able to test a candidate's ability to operate in the specific environment of a newsroom.

Closing date: Friday 9th October 2026