PRODUCTION COORDINATOR - DOCUMENTARIES

Whisper; England; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading production company is seeking a Production Coordinator for their Documentary team in Kew. This role requires at least two years of experience in a broadcast environment, ideally in documentary projects. Responsibilities include supporting production management, coordinating travel, and producing call sheets. The position offers a hybrid work week and a supportive, inclusive environment.

Qualifications

• At least two years' experience as a Production Coordinator in a broadcast environment.
• Experience in documentary projects and familiarity with rights & music clearance.
• Excellent IT proficiency and ability to work under pressure.

Responsibilities

• Provide support to the Production Management team.
• Coordinate travel and accommodation for filming.
• Produce complex call sheets with accurate detail.
• Liaise with finance for purchase orders and expenses.
• Understand and apply Health and Safety policies.

Skills

Production Coordination

Communication Skills

Organisational Skills

Time Management

Technical Knowledge of Camera Kit

Job description

Whisper is a leading global production company, specialising in sports, unscripted and branded entertainment.

Our diverse team of over 270 team members work in offices across the UK and beyond, producing top level sports such as Formula One, UEFA and The Paralympics, as well as branded content, prime‑time documentaries and entertainment quiz shows for a raft of broadcasters.

In 2023 Whisper won a BAFTA and was nominated for an International EMMY.

It's co‑owned by Sony Pictures Television and is a seven‑times Broadcast Best Places to Work.

We are looking for a Production Coordinator to join our Whisper Documentary team in Kew, working on an exciting new series, and providing support across the wider department.

The role would suit an experienced Production Coordinator with a strong background in the documentary genre, who is confident working to tight deadlines in a fast‑paced and ever‑changing environment, and is equally comfortable working both independently and as part of a team.

Whisper is proud to be an equal opportunities employer. We welcome and encourage applications from candidates of all backgrounds, communities, and lived experiences. We are committed to creating an inclusive environment where everyone feels valued and supported.

Key Responsibilities

• Providing direct support to the Production Management team, assisting with the communication of key production information to Producers and the editorial team
• Coordinating and booking all travel, accommodation, and on‑location requirements for filming
• Produce complex call sheets with accurate and detailed movement orders
• Supporting the Line Producer & Production Managers with raising purchase orders, dealing with expenses, and liaising with finance team where appropriate
• Clearing music & archive material and reporting correctly
• Manage and track all release forms and production paperwork
• Understanding of Health and Safety policies

Please note that responsibilities may be amended, added to, or removed to reflect the changing needs of the production or organisation.

Knowledge, Skills and Experience

• At least two years' experience as a Production Coordinator in a broadcast environment – experience in documentary is desirable
• Experience of working on projects for a range of clients / broadcasters, preferable experience working on projects for SVODs is desirable
• Technical knowledge of camera kit / uploading of rushes is desirable
• You will have good prior knowledge of rights & music clearance; post production paperwork inc & archive clearance
• Excellent IT proficiency
• Comfortable working in a busy ever‑changing environment and able to prioritise tasks and work under pressure
• Good communication skills and an aptitude to learn new tasks & systems as well as a strong team ethic
• Excellent organisational and time management skills
• Strong oral and written communication skills
• Ability to work on your own initiative
• A proactive attitude to work and promoting a positive work ethic in the team

Location

The base for this position is Kew, London.

Working Days

5 day week, 4 days in office and 1 day WFH. You will be expected to work with the team to plan a schedule based on production requirement.

Dates

Start: ASAP till beginning of August 2026, based on experience.

Application Closing: Friday 31st October.

How to apply

Please upload your CV and tell us in your own way why you are the right candidate for this role.