Production Coordinator

The Retail Partnership Ltd; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading fashion company in London seeks a Production / Approvals Coordinator. This role involves managing the approval process for samples and conceptual designs. Strong organizational skills and experience in a retail environment are essential. You will ensure quality standards are met and lead sample review meetings. Hybrid working options are available.

Qualifications

• Experience in managing samples in a retail or supplier environment.
• Knowledge of fabric types, garment construction, and production processes.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Coordinate the receipt and tracking of physical samples.
• Inspect samples for quality and design specifications.
• Manage strike off, lab dips, and production samples.
• Maintain a structured sample library for internal use.
• Lead sample and concept review meetings.

Skills

Organizational skills

Attention to detail

Communication skills

Project management

Job description

We are seeking a highly organised and detail-orientated Production / Approvals Coordinator to manage the approval process of both physical samples and conceptual designs across apparel ranges for this incredibly successful fashion business. This role ensures that all garments meet brand, design, and quality standards before proceeding to production.

This role would suit someone with experience in a Buying or Production Assistant role, or similar, with hands-on experience in managing samples and is a great opportunity to step up and play a central role in the product development process.

Based in Central London offices with hybrid working available.

Main Responsibilities will include:

• Coordinate the receipt, tracking, and organisation of physical samples from suppliers
• Inspect samples for accuracy, quality, and adherence to design specifications
• Managing strike off, lab dips, pre production and production samples daily
• Maintain and manage a structured sample library for internal use and archiving
• Manage the approvals process for conceptual designs, ensuring alignment with brand identity and seasonal direction
• Organise and lead sample and concept review meetings, capturing feedback and decisions
• Act as the primary point of contact between design, development, and suppliers for all sample-related approvals
• Communicate clear, actionable feedback to suppliers and internal stakeholders, ensuring revisions are implemented correctly and on time
• Collaborate with the quality control team to identify risks early and ensure samples meet established standards before production

Person Specification:

• Previous experience in managing samples in a retail or supplier environment
• Strong knowledge of fabric types, garment construction, and apparel production processes
• Excellent organisational skills with strong attention to detail
• Confident communicator with the ability to clearly convey feedback and manage cross-functional communication
• Able to manage multiple projects and deadlines in a fast-paced environment
• A proactive, solutions-focused mindset with the ability to work both independently and as part of a team