Production Coordinator

International Baccalaureate Organization; Cardiff; Hybrid; GBP 24,000; Part time

Job summary

Join a global leader in education services as a Production Coordinator, where you'll support the development of traditional and digital assessment materials. This role offers a unique opportunity to enhance your skills in publishing while collaborating with diverse teams and external vendors. With a flexible working schedule and a commitment to professional development, you'll thrive in an environment that values respect, diversity, and compassion. If you're detail-oriented and passionate about making a difference in education, this position could be your next exciting career move.

Benefits

10% Employer Pension Contribution

Enhanced Family Friendly Benefits

25 Days Annual Leave

Life Assurance 4x Annual Salary

Paid Volunteering Leave

Excellent Continuous Professional Development

Flexible Benefits Allowance

Health and Wellness Schemes

Cycle to Work Scheme

Employee Assistance Programme

Qualifications

• Degree or equivalent experience in a relevant subject or language required.
• Experience in an administrative role with strong organizational skills.

Responsibilities

• Provide general administration support and manage department documents.
• Proofread and check assessment materials for accuracy.

Skills

Organizational Skills

Customer Service Skills

Attention to Detail

Communication Skills

Data Entry Skills

Teamworking

Education

Degree in Relevant Subject or Language

Tools

Microsoft Office

Job description

Production Coordinator

Fixed-Term, Part-Time, 15 Hours per week

Salary Circa £9,600 per annum depending on experience (Full-Time Equivalent £24,000)

IB (International Baccalaureate) Global Centre, Cardiff

Hybrid Working (Office presence required 1 day per week)

About the IB

If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate (IB) may have the ideal opportunity for you! The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it’s an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world.

About the Job

This is an exciting opportunity to join the Exam Publishing department as a Production Coordinator. You will be supporting the team in the development and delivery of traditional and digital material within the Assessment division. The role would suit candidates seeking experience in publishing, offering scope to progress within the business.

The Production Coordinator role requires a high level of proofing and organisational skills to deliver critical high-quality, error-free assessments on time and to a detailed session plan. The role coordinates production teams, including external specialists and suppliers, provides support across the Exam Publishing production team throughout an annual cycle and works with external suppliers on the delivery and receipt of work. The role also works collaboratively with others such as external vendors and Subject Managers on tasks.

This opportunity can be offered on a Hybrid basis to those living a commutable distance from Cardiff, generally requiring one day per week onsite on a Tuesday (sometimes more expected to complete advance copy checks but only a couple of weeks in a year).

We offer a Flexible-Working Schedule with our core hours being 10am-12pm and 2pm-3pm, meaning you can flex your hours between 7am and 7pm to suit your professional and personal needs.

Key Responsibilities

• General administration support
• Create and maintain department documents, including spreadsheets
• Work with external vendors on the production of assessments modified for Inclusion and Access
• Facilitate the pre and post exam copyright clearance process
• Act as a point of contact for a range of external suppliers
• Project manage an allocation of subjects
• Proofread and check assessment materials for accuracy

About You

Essential:

• A degree or equivalent experience in a relevant subject or language
• Experience in an administrative role
• Proven organisational skills and ability to prioritize own workload
• Customer service skills and the ability to interact with multiple stakeholders from different backgrounds
• An exceptional eye for detail
• Accurate data entry skills
• Strong communication skills and an excellent command of the English language
• Experience of using Microsoft Office, with an aptitude for learning new programs
• Experience of teamworking

Desirable:

• Ability to work in French or Spanish
• Knowledge of the IB, IB Programmes or being an IB Alumni is a plus

In addition to your salary, we offer an attractive range of benefits including:

• 10% employer pension contribution (for 3% employee contribution)
• Enhanced family friendly benefits
• 25 Days annual leave, plus public holidays, with the option to buy up to 5 days additional annual leave
• Life assurance 4x annual salary
• Paid volunteering leave
• Excellent continuous professional development
• Additional 1.5% of salary as a flexible benefits allowance
• Health and wellness schemes
• Cycle to Work scheme
• Discounts on a range of products, including days out
• Cash back opportunities available from a wide range of retailers
• Employee Assistance Programme
• Free on-site car parking

Please note, the International Baccalaureate will be relocating to Dumballs Road, Cardiff, CF10 5BF in August 2025, and is a 5-minute walk from Cardiff Central Station.

Applications will be accepted until 11:59pm, 17 January 2025

We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.