Production & Buying Admin

The Fold London; Greater London; Hybrid; GBP 27,000 - 31,000; Part time

Job summary

The Fold London is seeking a Production & Buying Admin Support on a 3-month contract, based at our Bermondsey head office with a hybrid pattern: four days in the office and work from home on Fridays.

You will support NetSuite administration, post and logistics coordination, and shoot sample preparation, liaising with suppliers and factories. Strong organisation, attention to detail and communication are essential for handling high volumes of tasks across multiple partners.

Qualifications

• Experience in production, buying or merchandising admin.
• Working knowledge of NetSuite or similar ERP/PLM system.
• Strong Excel skills and data reconciliation experience.
• Excellent organisational skills and ability to manage high-volume tasks across multiple partners.

Responsibilities

• NetSuite administration and PO management for multiple suppliers.
• Post, logistics coordination and DHL/shipment tracking.
• Shoot sample preparation and liaison with stores/factories.

Skills

Administrative experience

NetSuite

Excel

Attention to detail

Supplier communication

Independent worker

Tools

NetSuite

Job description

Job Title

Production & Buying Admin Support

Department

Production & Buying

Reporting to

Senior Production Manager & Buyer

Contract type

Contract for 3 months (end of Nov), 40 hours per week

Location

The Fold’s Head office in Bermondsey. Hybrid working- 4 days per week in the office (Monday- Thursday, work from home Fridays)

About the Fold

The Fold London is an award-winning British luxury womenswear brand built on a singular, powerful idea: that the women who run boardrooms, lead teams and shape the world deserve clothes as ambitious as they are. Founded with a clear mission to dress professional women with intention, The Fold has built a loyal global community of customers who value craft, quality, and considered design over fast fashion.

With a multi-channel presence - led by ecommerce and supported by our two London stores in Chelsea and the City – The Fold has built a loyal and growing customer base across the UK, US and internationally.

As we enter the next stage of growth, we are investing heavily in our international expansion, commercial capability, systems, customer insight and operational infrastructure. This role is a key part of that journey.

You can explore our and find us on Instagram, LinkedIn, and Facebook as @thefoldlondon.

Role Overview

We are looking for a highly organised and detail-oriented Production & Buying Admin Support to join the team on a 3-month temporary contract.

This is a hands-on operational role supporting the Production and Buying function across NetSuite administration, post and logistics coordination, and shoot sample preparation. The role requires excellent attention to detail, strong communication skills with suppliers, and confidence managing high-volume administrative processes across multiple factories and suppliers.

Key Responsibilities

NetSuite Administration

• Create and send PO PDFs across the following suppliers
• Process PO amends for Suppliers
• Complete product uploads for the whole department
• Act as master data checker for the whole department, reconciling the range plan against NetSuite and reporting discrepancies
• Manage barcodes and stickers for all suppliers

Post & Logistics

• Handle all incoming and outgoing post for Head Office, as well as on behalf of factories
• Update and maintain the fit list priority list
• Manage DHL enquiries and follow-ups for shipments held in customs

Shoot Sample Preparation

• Chase suppliers for outstanding samples
• Order samples from store/warehouse, or request samples back from suppliers, ahead of shoots

Key Working Relationships

• Works closely with the wider Production and Buying team, including Production Assistant who retains responsibility for CMT dockets and PO creation/amends
• Liaises directly with suppliers and factories on order and sample queries
• Coordinates with logistics providers (DHL) on customs and shipment issues

About You

Essential

• Previous administrative experience within a production, buying, or merchandising environment
• Working knowledge of NetSuite (or a comparable ERP/PLM system)
• Strong Excel skills and comfort working with data reconciliation/reporting
• Highly organised, with excellent attention to detail and ability to manage a high volume of tasks accurately
• Confident, professional communicator, comfortable liaising directly with suppliers and internal stakeholders
• Able to work independently and prioritise across competing deadlines

Desirable

• Experience working with overseas suppliers/factories
• Familiarity with shoot/sample process within a fashion or retail business
• Experience handling customs/logistics queries

Why The Fold

• A brand with a clear point of view and a fiercely loyal customer base — you will be selling something you can believe in
• Opportunity to play a highly visible role in a growing premium fashion brand
• Direct exposure to the leadership team and key strategic initiatives
• Broad and genuinely commercial remit with real influence on business performance
• Opportunity to help shape the next stage of international and operational growth
• Entrepreneurial environment with high levels of ownership and autonomy
• Collaborative culture with ambitious plans for the future
• Recent investment from a new owner. The brand is at a new chapter of growth across both existing and new channels, and operates internationallly.

Diversity and Inclusion

We promote a diverse and inclusive workplace which harnesses the benefits of the diversity of our team and strives to represent the communities in which we live and work. Our vision is to establish an environment that attracts individuals from a wide range of backgrounds and talents, empowering them to contribute their best and authentic selves. We welcome and encourage applications from those who share our commitment to fostering this inclusive and authentic work culture.