Production Administrator Assistant

We are representing an established Production company based in Stone, in the heart of Staffordshire, which is looking to expand its current team. We are seeking a Production Administration Assistant responsible for providing administrative support to the Production team. The role is office-based within a busy Production Admin department.

Principal areas of Responsibility

1. Raising delivery notes:
   • Ensure accurate delivery notes are raised from information supplied by Production.
   • Use correct format of delivery note, often customer-supplied.
2. Booking in deliveries with customers:
   • Liaise with customers/delivery points to obtain delivery slots.
   • Supply accurate pallet information.
3. Proof of delivery:
   • Obtain and send signed delivery notes to customers in a timely manner.
   • Create POD reports from courier information.
4. External carriers:
   • Load jobs onto the overnight and next-day carriers' web portals.
   • Book international deliveries through web portals.
   • Print carrier labels and liaise with couriers on collection/delivery times.
   • Handle carrier-related issues and check/pass invoices.
5. Goods in receipting:
   • Check delivery notes against purchase orders.
   • Receipt deliveries onto the MIS system.
   • Notify relevant personnel of shortages.
6. Incoming delivery reports:
   • Distribute daily incoming materials reports.
7. Purchase orders:
   • Prepare and send purchase orders to suppliers.
8. Label/packing schedule production:
   • Create packing schedules based on supplied information.
   • Print bespoke labels as required.
9. Production Samples:
   • Ensure production samples are packed and delivered in coordination with the Hand Assembly department.

Qualifications / Experience

The ideal candidate will:

• Have experience communicating with suppliers and customers.
• Be capable of careful analysis and logical decision-making.
• Possess good IT skills.
• Be accustomed to working in a busy production environment.
• Have some experience in planning/scheduling.

Package

Salary commensurate with experience. Benefits include a company pension scheme.