Production Administrator

Chesterfield Poultry Ltd; Doncaster; On-site; GBP 18,000 - 23,000; Full time

Job summary

Chesterfield Poultry Ltd in Doncaster is seeking a Production Planning Assistant to provide administrative and operational support to the production team. You will help keep schedules, records, and documentation accurate while liaising with planning, quality, and other departments to meet deadlines.

Working in a cold food production environment (about 3°C), you will use ERP or production systems, manage paperwork, and contribute to continuous improvement. Monday to Friday with 15:00 shifts.

Qualifications

• GCSEs (or equivalent) in English and Maths are essential.
• Experience in a production/manufacturing admin role is desirable.
• Familiarity with ERP/production systems is advantageous.

Responsibilities

• Provide day-to-day administrative support to the production dept.
• Maintain accurate production records, reports, and databases.
• Raise and process production paperwork (work orders, schedules, dispatch notes).
• Monitor production schedules and flag delays to supervisors.
• Coordinate with planning, warehouse, quality, and dispatch teams.
• Input data into production systems and spreadsheets accurately.
• Support stock control activities for raw materials and finished goods.
• Assist with compliance documentation (audits, safety, quality).
• Handle general office duties (filing, scanning, email).
• Support continuous improvement and efficiency initiatives.
• Conduct cyclical stock counts with high data accuracy.

Skills

Organisational skills

Time management

Attention to detail

MS Office proficiency

Communication skills

Work under pressure

Teamwork and independence

Education

GCSE English & Maths

Tools

ERP systems

Job description

The Production Planning Assistant provides administrative and operational support to the production team, ensuring manufacturing processes run efficiently, documentation is accurate, and deadlines are met. The role acts as a key link between production, planning, quality, and other departments.,

• Provide day-to-day administrative support to the production department
• Maintain accurate production records, reports, and databases
• Raise and process production paperwork (work orders, schedules, dispatch notes, etc.)
• Monitor production schedules and flag delays or issues to supervisors
• Coordinate with planning, warehouse, quality, and dispatch teams
• Input data into production systems and spreadsheets accurately and on time
• Support stock control activities, including raw materials and finished goods records
• Assist with compliance documentation (eg audits, health & safety, quality standards)
• Handle general office duties such as filing, scanning, and email correspondence
• Support continuous improvement and efficiency initiatives
• Conduct cyclical stock counts, ensuring a high level of data accuracy in line with operational requirements.
• Previous experience in an administrative role (production/manufacturing environment desirable)
• GCSEs (or equivalent) in English and Maths (essential)
• Experience with ERP or production systems (desirable, not essential)
• Knowledge of manufacturing or factory operations (advantageous)

Key Qualities

• Strong organisational and time management skills
• High attention to detail and accuracy
• Confident using Microsoft Office (Excel, Word, Outlook)
• Good communication skills, both written and verbal
• Ability to work under pressure in a fast-paced environment
• Problem-solving mindset
• Ability to work independently and as part of a team
• Office based in Production area with regular interaction with the production floor
• Monday - Friday with 15:00 midnight shifts

Please note -The environment is working in a food production facility and as such is cold (3 degrees). PPE is provided, however, it is still very cold.