Production Administrator

Toppesfield Limited; Birmingham; On-site; GBP 24,000 - 30,000; Full time

Job summary

Join Toppesfield as an Administrative Support at our Birmingham depot, playing a key role in managing communications and logistics. You will handle documentation and support various teams, ensuring smooth operations. With a focus on collaboration and excellence, Toppesfield offers a supportive culture and numerous benefits for professional growth.

Benefits

25 days annual leave plus bank holidays

Cycle to Work Scheme

Enhanced Maternity, Paternity, and Adoption leave

Performance-based bonuses

Employee Assistance Programme

Continuous growth opportunities and training

Collaborative working environment

Qualifications

• Excellent communication skills, both written and verbal.
• High attention to detail.
• Strong analytical and problem-solving skills.
• Proactive and can-do attitude.
• Good time management with flexibility in work.

Responsibilities

• Provide general administrative support including handling phone calls.
• Coordinate booking and scheduling of material movements.
• Organise and manage project-related documentation.
• Administer ToppBase P&L inputting weekly and monthly information.

Skills

Communication

Analytical skills

Problem-solving

Attention to detail

Time management

Job description

About Toppesfield

Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence.

At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones. We've created over 300 jobs, established seven offices nationally, and achieved an estimated turnover of £140 million. What truly makes us proud is the unwavering quality of our work which has sustainable growth.

If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Come be a part of our success story.

Role Responsibility:

Reporting to the Production Manager, your primary responsibility will be to support our ToppBase business with administrative roles but to also cover the weighbridge at our Birmingham depot as and when required.

Key Responsibilities:

• Provide general administrative support, including handling phone calls and management of the inbox.
• Act as the primary point of contact for clients regarding induction and delivery processes ensuring all required documentation is arranged and processed efficiently.
• Coordinate the booking and scheduling of material movements, ensuring smooth and timely operations.
• Organise regional meetings, including scheduling, room bookings, agenda preparation, and tracking action items.
• Monitor and manage daily reports, following up on issues and liaising with Site Operations teams to ensure swift resolution.
• Develop and manage a visual tracker to record site issues and produce regular reports.
• Organise and maintain all project-related documentation, including contracts, drawings, specifications, and records.
• Support clear and effective communication across internal teams, clients, subcontractors, and suppliers.
• Administer and manage the ToppBase P&L inputting weekly and monthly information to support accurate reporting.
• Oversee the purchase and disposal of recycled asphalt planings, ensuring compliance and efficiency
• Ensure all Safety, Health, Environmental and Quality (SHEQ) documentation is current and compliant.
• Assist with the preparation, formatting, and distribution of reports and other key documents.
• Coordinate the hire and off-hire of small tools and equipment.
• Liaise with Supply Chain Partners as required to support project delivery.
• Provide flexible administrative support to other departments or projects as needed.
  
  

The Ideal Candidate

• Excellent communication skills, both written and verbal.
• High attention to detail
• Detail-oriented with strong analytical and problem-solving skills
• A proactive and can-do attitude
• Good time management with the ability to be flexible in your approach to work
  
  

Our Benefits

In addition to a competitive salary, we offer an attractive benefits package, including:

• Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
• People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, and Company Social Events, Saving Scheme and Life Assurance
• Family Focused: Enhanced Maternity, Paternity and Adoption leave
• Employee Assistance Programme: Access to support services for personal and professional wellbeing.
• Performance Bonus: Eligibility for performance-based bonuses.
• Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
• Employee Volunteering Programme: Opportunities to give back to the communities we work in.
• Learning and Development: Continuous growth opportunities and training.
• Supportive Culture: A collaborative working environment with opportunities for future progression.
  
  

Apply

Join us in paving the way for excellence. If you're motivated and ready to make a meaningful impact, we invite you to apply and become a valued member of our team at Toppesfield.

To find out more about our company please visit our website www.toppesfield.com or email the Careers Team at [e-mail]