Product Administrative Assistant

JR United Kingdom; York; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading company, renowned for its iconic brands, is looking for an Administrative Assistant to support its Lifestyle Consumer Products Division. This role involves managing schedules, providing administrative support, and ensuring smooth operations within a fast-paced environment. Ideal candidates will demonstrate strong communication skills, a proactive attitude, and the ability to manage diverse tasks efficiently. Join a dedicated team committed to delivering exceptional products on a global scale.

Benefits

33 days holiday (including bank holidays)

Access to Perkbox and Vitality health insurance (post-probation)

Qualifications

• Excellent verbal and written communication skills.
• Mid-level skills on Microsoft Office.
• Proven experience in an administrative role preferred.

Responsibilities

• Support Senior Product Manager to deliver Critical Path timelines.
• Manage invites and schedule internal/external meetings.
• Liaise with the Finance team for Royalty Reporting.

Skills

Communication

Organization

Adaptability

Tools

Microsoft Office

Job description

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Salary dependent on experience

ABOUT SMILEY

As one of the world’s top award-winning 100 licensors, The Smiley Company works with over

260 licensees and best-in-class retail partners globally, to launch the iconic Smiley brands

across fashion, home and entertainment sectors. We are a collective of fun-loving people with a

passion for creating and storytelling. As part of our commitment to diversity, we cultivate a

workplace of learning and inclusiveness. For nearly 50 years, Smiley has shaped the way,

sharing optimism and happiness, expressing itself through iconic and creative products. Today,

Smiley has become more than just an icon, Smiley is a brand and a lifestyle, reminding people

just how powerful a smile can be.

ABOUT THE ROLE

Sitting alongside the Fashion Division, the Lifestyle Consumer Products Division covers a vast

array of product categories, from Food & Beverage to Health & Beauty and even Home & Gift.

We are looking for an Administrative Assistant who will be a key member of our team,

supporting a department managing licensees globally. The role will be of a supportive nature,

carrying out day to day administrative tasks to ensure the smooth running of the department.

Reporting into the Senior Product Manager, this role will juggle multiple and diverse tasks with a

strong emphasis on organisation and attention to detail at all times. Ideal for a pro-active,

adaptable individual who can juggle a busy workload, multitask and who has a strong

understanding of how to prioritize and manage their time accordingly.

We are a small, dedicated team doing big things – positivity, agility and adaptability are critical

for this fast-paced role.

Responsibilities:

● Support Senior Product Manager to deliver Critical Path timelines.

● Provide administrative support for the Lifestyle team across all relevant systems.

● Managing invites and scheduling; internal and external meetings/Video Calls and

Tradeshow scheduling, booking meeting rooms.

● Ownership of the contact list; inputting new partner details to the business system &

department records.

● Managing the samples archive – collating assets from product approvals, trade shows,

photography. Ownership of sample storage system & upkeep.

● Update Category & range board presentations and Gap Analysis documents.

● Liaising with the Finance team to follow up on Royalty Reporting.

● Communicating with partners on seasonal asset launches.

● Managing marketing asset folders in keeping with critical path dates.

● Collating and documenting product approval comments to the system.

● Carry out comparison shopping / internet research.

● Support team with presentation preparation.

Requirements:

● Energy for a fast-paced role.

● Excellent verbal and written communication skills.

● Mid-level skills on Microsoft Office.

● Ability to work independently, flexibly and pro-actively.

● Proven experience in an administrative role is preferred.

Salary & Benefits

• Salary based on experience.
• 33 days holiday (including bank holidays)
• Access to Perkbox and Vitality health insurance (post-probation)