Producing assistant

Hachette UK; England; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

A leading company in the arts sector is seeking a dedicated Producing Assistant for a full-time permanent role within their Arts Planning and Producing team. This position involves administrative and producing support for festivals and events, requiring strong organizational, communication, and multitasking skills. The role offers an exciting opportunity to contribute to one of the UK's most vibrant cultural hubs.

Benefits

5% employer’s pension contribution

28 days annual leave plus bank holidays

Hybrid working model

Enhanced sick pay

Enhanced family leave benefits

Discounts at onsite vendors

Staff ticket offers for events

Access to Hayward Gallery

Free staff yoga

Access to emotional support services

Season ticket loan

Cycle to work scheme

Qualifications

• Demonstrable administrative skills with attention to detail.
• Effective communication and relationship-building skills.
• Ability to operate in a high-pressure environment.
• Effective time management and multitasking abilities.

Responsibilities

• Provide essential administrative and producing support on festivals.
• Maintain event planners and collate onsale information.
• Undertake financial administration including budget updates.

Skills

Administrative skills

Communication

Organisational skills

Time management

Job description

Closing date: 20th July at 11.59pm

Salary: Up to £31,600

We are currently looking for a producing assistant to join our Arts Planning and Producing team on a full time permanent basis.

The Southbank Centre is Europe’s largest arts centre and one of the UK’s top five visitor attractions, occupying an 11-acre site that sits in the midst of London’s most vibrant cultural quarter on the South Bank of the Thames.

Working closely with the Head of Producing, Senior Producers and wider artistic team, this role is instrumental in providing producing support for festivals and events, including Artifax set-ups, event on sales, event contracting, payment processing, artists visas, travel and accommodation, event delivery support and any other duties as required.

Main responsibilities include:

• To work with the Head of Producing, Senior Producers and Project Producers providing essential administrative and producing support on festivals, major projects and artistic activity at Southbank Centre.
• Maintain the event planners and festival grids, collating all onsale information, uploading event data on to Artifax, gathering key statistical information.
• To process amendments to events where required, ensuring details are correctly recorded and published on Artifax in accordance with SC operating processes.
• To undertake financial administration including updating budget spreadsheets and processing purchase orders, invoices and charge sheets.

Key skills that will help you in this role include:

• Has demonstrable administrative skills, with a methodical approach, accuracy and attention to detail.
• Is able to communicate effectively in a clear, positive and helpful manner and confident in their ability establish and maintain positive working relationships with both internal and external stakeholders at all levels.
• Is well organised and able to operate in a high pressure environment.
• Has effective time management skills with the ability to multitask and self-prioritise a busy workload.

Please download the Job Description from our Career page via the Apply button for a full overview of the roles responsibilities.

We welcome applications from people from a Black, Asian or Ethnically Diverse background or those who are D/deaf or disabled. If you wish to discuss reasonable adjustments such as a BSL interpreter for your interview please indicate this on your application form. Interviews will take place at The Southbank Centre. If you would like to speak to someone about any adjustments or concerns you can also email [e-mail] and we will be in touch with you to make the necessary arrangements.

By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our staff.

Please include in your application that you found this role through Creative Access.

If you feel you have just some of the required skills and experience but meet the person specification, we would still encourage you to apply; we are very open to continuing the training and development of individuals who are self motivated to acquire new skills and knowledge relevant to the role.

Benefits & Perks:

As well as working at one of London's most popular and exciting sites the successful candidate will also benefit from the following:

• A min 5% employer’s pension contribution (rising to 9% depending on your employee contribution), from day 1 of employment
• 28 days annual leave, plus bank holidays (pro-rata for part time employees)
• Hybrid working model
• Enhanced sick pay
• Enhanced family leave benefits
• Up to 30% discounts at onsite retail, food and beverage vendors
• Staff ticket offers for Southbank Centre events
• Free entry to Hayward Gallery
• Free/discounted entry with other reciprocal organisations
• Free staff yoga
• Free access to emotional support from a confidential specialist Employee Assistance Programme available 24/7
• Season ticket loan
• Cycle to work scheme

The deadline for applications is 23:59 on the closing date for the job posting.