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Procurement Systems Administrator
University Hospitals Sussex NHS Foundation Trust
Chichester
On-site
GBP 30,000 - 45,000
Full time
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Job summary
University Hospitals Sussex NHS Foundation Trust seeks a Procurement Systems Administrator to maintain system integrity and support procurement training within an inclusive and diverse environment. The role involves producing reports, supporting data integrity, and driving quality improvements, ideal for a logistics and data professional seeking growth.
Benefits
Qualifications
- Strong IT and analytical skills: Microsoft Office.
- Experience in delivering training to non-specialist staff.
- In depth understanding of Oracle P2P.
Responsibilities
- Support the Procurement Systems Manager in system maintenance.
- Produce and analyse routine procurement reports.
- Assist users in resolving system queries.
Skills
Education
Job description
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University Hospitals Sussex NHS Foundation Trust
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29.06.2025
13.08.2025
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Job overview
** THIS POSITION IS ONLY OPEN TO CURRENT UNIVERSITY HOSPITALS NHS FOUNDATION TRUST EMPLOYEES **
University Hospitals Sussex employs nearly 20,000 people and has an operating budget of more than £1.2 billion. The Trust operates services from seven hospitals as well as numerous community and satellite services. The Trust is responsible for all district general acute services for Brighton and Hove, West and Mid Sussex and parts of East Sussex.
Our hospitals in Worthing, Shoreham-by-Sea and Chichester were the first acute hospitals to receive the CQC health watchdog’s highest rating in all key inspection areas. (October 2019). Our acute hospitals in Haywards Heath and Brighton are rated as ‘Outstanding for Caring’ by the CQC. Fundamental to this is the way that we value and respect our staff, at every level, we value the diversity of our colleagues and actively champion an inclusive culture. We believe that everyone without exception should feel free to be their authentic self in the workplace.
University Hospital Sussex is a leading acute hospital trust, with rewarding career opportunities for caring, committed and innovative people, who wish to be valued for their work and empowered to improve the services we provide. Reporting to the Procurement Systems Business Partner; based at our Chichester office location, this post offers the right individual the chance to work within the Procurement Systems team to keep things running smoothly and effect updates and changes aimed at supporting the Trust to deliver excellent clinical services and patient care.
Main duties of the job
The Procurement Systems Administrator will support the Procurement Systems Manager in the maintenance of procurement system catalogues, the contract database and other standing data in procurement system and ensured the related integrity of such data. The post-holder will support the delivery of procurement systems training and will assist user in the resolution of system generated queries.
The Procurement Systems Administrator will produce and analyse routine procurement reports and data ensuring that agreed reporting deadlines are met.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex
Candidate information pack - University Hospitals Sussex NHS Foundation Trust
Detailed job description and main responsibilities
Please see attached Job Description and Person Specification
We are seeking a logistics and data professional, who is willing to progress and develop both personally and within the role of Procurement Systems Specialist.
Our aim is to empower staff to lead change, raise issues, concerns, identify and implement areas for improvement within the workplace and find solutions collectively.
We encourage all staff to be innovative and drive forward quality improvement and positive changes in their
Person specification
Qualifactions
- Strong IT and analytical skills: Microsoft Office
- The ability to work to tight deadlines and effectively manage priorities
- Good verbal, written and presentation communication skills
- Experience in delivering training to non-specialist staff
- Ability to present and explain procurement matters to all levels
- Hold or working toward Data Analyst or other relevant accreditation
- In depth understanding of Oracle P2P
- Understanding of NHS eDC, Nexus and other systems used across Procurement
Equality, Diverity & Inclusion
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues.
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
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