Procurement & Supplies Senior Assistant – temporary until 31 March 2027

Avon Fire; Portishead; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days annual holiday

EV salary sacrifice

Cycle to work

Welfare and wellbeing services

Staff networks

Westfield Health package

Gym facilities

Free parking

Job summary

Avon Fire & Rescue Service is seeking a Procurement & Supplies Senior Assistant to oversee procurement of goods and services in line with financial regulations and value for money. You will manage the Purchase to Pay system, ensuring timely, costed, and correctly coded requests while training staff as needed.

The role requires flexibility in working pattern and a commitment to DBS checks as part of employment.

Qualifications

Responsibilities

• Carry out Contract Management, producing reports, arranging meetings and building relationships with stakeholders to ensure best value and continuous improvement from our contracts.
• Manage our Purchase to Pay system.
• Organise quarterly spot checks and internal audit information.
• Maintain the Contracts Register, producing published reports for public scrutiny.
• Assess Key Performance Indicators, highlighting any discrepancies from agreed Service Level Agreements.
• Schedule essential maintenance and repair of kitchen appliances across the Service.
• Liaise with Technical Services and Central Stores to ensure Contract Management is effective and efficient. Raise concerns to Suppliers as required.
• Have a key role during financial year end, liaising with staff at all levels, including budget holders and Finance.
• Carry out any additional responsibilities as reasonable and appropriate, as agreed with line manager

Job description

As our Procurement & Supplies Senior Assistant you will be responsible for the procurement of goods and services, in order to comply with our financial regulations and achieve value for money.

You will also manage Avon Fire & Rescue Service’s (AFRS) Purchase to Pay system to ensure that requests for goods and services are processed in a timely manner, are costed and coded correctly and adhere to our financial regulations and procurement policy. You will be the subject matter expert on the system, providing training to all levels of staff as required.

The working pattern is to be discussed with the hiring manager however there is some flexibility

Some of the things you’ll be doing

• Carry out Contract Management, producing reports, arranging meetings and building relationships with stakeholders to ensure we are achieving best value and continuous improvement from our contracts.
• Manage our Purchase to Pay system.
• Organise quarterly spot checks and internal audit information.
• Maintain the Contracts Register, producing published reports for public scrutiny.
• Assess Key Performance Indicators, highlighting any discrepancies from agreed Service Level Agreements.
• Schedule essential maintenance and repair of kitchen appliances across the Service.
• Liaise with Technical Services and Central Stores in order to ensure Contract Management is effective and efficient. Raise any concerns to Suppliers as required.
• Have a key role during financial year end, liaising with staff at all levels, including budget holders and Finance.
• Carry out any additional responsibilities as reasonable and appropriate, as agreed with line manager
• 25 days annual holiday (plus public holidays) rising to 29 days after 5 years, and 30 days after 10 years of service
• Electric Vehicle Salary Sacrifice Scheme
• Cycle to Work scheme
• Welfare and Wellbeing services
• Staff Networks
• Access to Westfield Health Supplementary Healthcare package.
• Use of the multi-gym, sports hall, restaurant, free parking and beautiful open surroundings at our Headquarters in Portishead.

With effect from July 2023 legislation was amended to enable all Fire & Rescue Services to undertake standard DBS checks for all employees. All job roles require a standard DBS check, with certain defined roles requiring an enhanced check. These will be renewed throughout employment.

Avon Fire & Rescue Service is committed to securing equality of opportunity. We welcome applications from all members of our community who are currently under-represented at Avon Fire & Rescue Service, particularly women, Disabled people and members of ethnic minority communities.

Additional reading

It is important for you to familiarise yourself with our work at Avon FRS and the framework we follow. Please see some resources below for you to read and explore: