Procurement Officer | University Hospitals Coventry and Warwickshire NHS Trust

UHCW NHS Trust; Coventry; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent NHS organization in Coventry is seeking a Procurement Officer to assist in managing procurement projects. The role involves overseeing the tender process, ensuring compliance with regulations, and enhancing cost efficiencies. Ideal candidates will have relevant experience in public sector procurement and strong negotiation skills. The Trust is committed to creating an inclusive work environment.

Benefits

Learning and development opportunities

Commitment to equality and diversity

Innovative working environment

Qualifications

• Previous experience in a Procurement team is preferred.
• Knowledge of public sector procurement regulations.
• Experience administering Public Contract Regulations 2015 / Procurement Act 2023 tenders.

Responsibilities

• Assist in the control and coordination of procurement activities.
• Manage tender processes and contract renewals.
• Maintain value for money through effective supplier negotiation.

Skills

Public sector procurement knowledge

Strong communication skills

Negotiation skills

Education

Degree level education

CIPS level 4 qualification

Job description

Overview

To assist in the delivery & management of the Trust's Procurement Strategy. Ensuring the Trust's contract portfolio is maintained. Provide an effective and professional service for procurement projects, delivering ongoing cost efficiencies & benefits to the Trust. Achieve value for money in all procurement activities, ensuring compliance with all statutory legislation, Trust Standing Orders & Standing Financial Instructions and Departmental policies & procedures.

The Procurement & Supplies Dept. are looking to appoint a Procurement Officer to join their procurement team based at University Hospitals, Coventry. The successful applicant will have pervious experience of working in a Procurement team. Ideally applicants will have some knowledge of public sector procurement regulations and experience in administering Public Contract Regulations 2015 / Procurement Act 2023 tenders. Ideally you will be educated to degree level, qualified or studying towards CIPS level 4 and possess strong communication skills, both verbal and written.

Responsibilities

• Assist the Head of Procurement in the effective control & co-ordination of all activities associated with the invitation and evaluation of low & high value tenders and quotations. This will include the preparation of specifications, scheduling requirements, negotiating and awarding contracts on behalf of UHCW.
• Ensure appropriate purchasing arrangements and contracts are in place for all designated contracts within current portfolio and contracts are re-newed in accordance with agreed timescales & to meet operational requirements.
• Responsible for the Trusts \'call off\' and \'standing order\' renewal programme, ensuring all contract renewals are dealt with efficiently and effectively.
• Actively encourage competitive tendering, recommend sources of supply & identify savings opportunities to end-users.
• Maintain value for money throughout the procurement process through negotiation with suppliers and ensuring all existing national, local & consortium contracts are utilised.
• Obtain quotations and tenders for purchases and contracts in line with the customer\'s requirements and in accordance with the Trust\'s Standing Orders and Standing Financial Instructions.
• Plan, organise, allocate, co-ordinate & monitor own workload and the workload of Contracts staff within the Procurement Department to ensure all urgent requirements are met, ensure a contracts workplan is maintained and act as a primary point of contact attending ward and department meetings when required.
• Contribute to the Trust’s saving targets and ensure a monthly savings return is submitted on behalf of all Contracts staff.
• Monitor & manage all contracts and projects from establishment of requirements through to completion and arrange regular contract review meetings to monitor the performance of suppliers against the requirements of agreed specifications.
• Assist in promoting the role and raise awareness of the Procurement Department taking a pro-active approach in offering advice and guidance in all procurement related matters.

Qualifications and experience

The successful candidate will ideally have experience of working in a Procurement team, knowledge of public sector procurement regulations, and experience administering Public Contract Regulations 2015 / Procurement Act 2023 tenders. Ideally educated to degree level, qualified or studying towards CIPS level 4 and possess strong communication skills, both verbal and written.

Additional information

Interviews for this post are due to take place on 06 October 2025 at University Hospital Coventry, in person.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. The Trust is modern and innovative, recognised as a Pathway to Excellence designated organisation. By joining our journey, you will be part of a passionate, talented team with access to learning and development opportunities.

The Trust is committed to equality, diversity and human rights principles and aims to create an environment where everyone is respected, valued, and can achieve their potential.

This advert closes on Monday 22 Sep 2025.