Procurement Officer – ERP System Implementation – AR

Carrington Blake Recruitment; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading council in London is seeking a Procurement Officer to oversee their ERP system implementation. This role involves managing contract discussions, drafting reports, and collaborating with various teams to ensure successful procurement. Ideal candidates will possess a procurement qualification, public sector experience, and strong analytical skills.

Qualifications

• Proven experience in public sector/local authority procurement.
• Project management skills and experience required.
• Ability to work both as part of a team and independently.

Responsibilities

• Support development of a Contract Management Approach for the ERP implementation.
• Draft Gateway reports for multiple Lots and produce procurement updates.
• Collaborate with cross-functional teams to gather requirements.

Skills

Analytical

Problem-solving

Stakeholder Management

Education

Qualification in procurement or related field, e.g. CIPS

Tools

MS Office

Adobe Workfront

Job description

London Borough of Southwark
Job Description: Procurement Officer – ERP System Implementation

Position: Procurement Officer
Location: London Borough of Southwark
Reports to: Procurement & Commercial Lead
Duration: 4 months +

Introduction:
London Borough of Southwark is undergoing various procurements to replace their ERP system, including system implementor, business change, data migration, reporting, support and archiving. This is a technology and people change transformation and is likely to be the biggest procurement the council is to undertake within the next 15 years. To ensure the successful selection, we are seeking a Procurement Officer.

Job Overview:
The Procurement Officer will undertake the following tasks through the procurement process for our new ERP system: support Procurement Workstream Lead in drafting and documentation of a contract management approach, decommissioning strategy, requirement gathering and documentation for Archiving & Support Lots and contribute to development of programme board and Gateway reports.

Key Responsibilities:
1. **Support development of a Contract Management Approach:** Ability to develop and document a Contract Management approach for an ERP implementation as well as supporting multiple contract discussions for smaller IT related contract to ensure that they’re co-terminus with ERP delivery.

2. **Decommissioning of Legacy systems:** This includes review of contract register and liaising with contract owners to obtain contracts and gateway reports to confirm compliance.

3. **Drafting Gateway 2 reports across various Lots:** The ideal candidate should be able to develop drafts of Gateway reports for multiple Lots, to be approved by the Procurement Lead.

4. **Programme Board Updates:** Work alongside Procurement Lead to produce presentational content for procurement updates to be used in Programme Board.

5. **Assistance in requirements gathering for forthcoming procurements:** Be able to produce the procurement ITT documents to support the requirements for Support & Archiving, to be overseen by the Procurement & Commercial Lead.

6. **Stakeholder Management:** Collaborate with cross-functional teams, including IT, finance, and operations, to gather requirements, align on priorities, and communicate project updates.

7. **Proficiency in using MS Office and Adobe Workfront:** Maintain, update and amend formula in Excel, produce presentations using a combination of Word, Excel and PowerPoint. Be able to use Adobe Workfront to update plans, risks, issues, actions and other tasks assigned.

8. **Support the delivery and preparation of training materials:** This could include guidance on the do’s and don’ts of contract management and supporting development of a matrix between contracted deliverables and project outputs.

Qualifications:
– Qualification in procurement or working towards a qualification in procurement, or related field, e.g. CIPS.
– Proven experience in public sector/ local authority procurement, particularly in the UK, with an understanding of procurement regulations and best practices.
– Project management skills and experience required.
– Analytical and problem-solving capabilities.
– Ability to work as part of a team as well as individually using their own initiative to achieve task deadlines.
– The ability to manage multiple tasks simultaneously.

London Borough of Southwark is an equal opportunity employer, committed to diversity and inclusion. We encourage candidates of all backgrounds to apply.

If you are interested in this role please do reach out to me via email or telephone!

[e-mail]

020 753 766 07