Procurement Officer

Chartered Institute of Procurement and Supply (CIPS); Truro; On-site; GBP 25,000 - 35,000; Full time

Job description

Job summary

Actively provide high-quality, comprehensive and effective administrative support to the Commercial team.

Act as the first point of contact, providing an interface with ICB staff including commissioners and effective liaison with finance colleagues, alongside other external agencies/stakeholders.

Work with procurement colleagues regarding issues and queries between the ICB and potential providers of health care, ensuring providers are kept informed of any procurement process or changes to existing procurement processes.

Aid in the development and implementation of procurement process management.

Main duties of the job

1. Administration and office management
2. Act as the first point of contact for enquiries, supporting the team by answering queries
3. Act as a knowledgeable resource for internal and external colleagues regarding commercial queries, and liaise with immediate team members to resolve matters
4. Produce documentation through applying knowledge and skills in the use of Microsoft Office, maintaining high standards of document production
5. Undertake typing of correspondence, internal forms, reports and other documents in accordance with the agreed corporate style
6. Undertake production and completion of spreadsheets and contract templates for own use and wider utilisation by the team
7. Prepare and distribute documents and meeting paperwork in a timely manner, mainly electronically
8. Creation and management of documents and notices generated through e-Contract IT portal
9. Service meetings through the production of agendas, taking minutes as and when required, coordinating the collation and distribution of papers, ensuring relevant paperwork is distributed in good time prior to the meeting
10. Plan and manage own workload to weekly, monthly and annual timescales, to ensure prioritisation and continuity of service provision
11. Undertake administrative duties including generic email box management, updating excel activity trackers, bulk mail-out distributions by email.

About us

NHS Cornwall and Isles of Scilly expects all employees to demonstrate our values and the NHS core values as part of their day-to-day working lives. Colleagues will be expected to display the behaviours that underpin these values at all times and as such act as an ambassador for NHS Cornwall and Isles of Scilly.

We believe in being honest.

We want to be innovative, agile, and brave.

We are passionate about making a difference to people's lives.

We believe in strong relationships and supporting champions.

We will listen to people to understand their needs.

NHS Core values:

1. Respect and dignity
2. Commitment to quality of care
3. Compassion
4. Improving lives
5. Working together for patients
6. Everyone counts

Job responsibilities

PLEASE NOTE: To view the full job description and person specification, please view the supporting information.

Person Specification

Qualifications, training, knowledge, skills and experience

Essential

• NVQ Level 4 or above or equivalent
• Experience of using Microsoft Office including Excel
• Experience of working in a busy team-oriented collaborative environment
• Experience of creating documents and using electronic systems
• Effective communication and organisational skills
• Able to prioritise and manage own workload often unsupervised

Desirable

• Experience in contracting, procurement or NHS office environment
• Understanding of confidentiality and data protection
• Ability to analyse and interpret data

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Employer details

Employer name

NHS Cornwall and Isles of Scilly Integrated Care Board
Address

County Hall,

Treyew Road

Truro

TR1 3AY

Employer's website