Procurement Officer

Gaeltec Utilities; Irvine; Remote; GBP 32,000 - 46,000; Full time

Job summary

Gaeltec Utilities UK Ltd. is seeking a Procurement Officer to manage the day-to-day purchasing of materials, equipment, plant and services for overhead line and utility operations across Scotland.

You will liaise with Operations, Project Management, Stores and Finance to ensure timely delivery and value, while maintaining supplier performance and compliance. Qualifications include strong commercial awareness, negotiation and Excel skills.

Qualifications

• Strong commercial awareness and understanding of cost control.
• Good organisational and time-management skills.
• Ability to manage multiple procurement requirements and deadlines.
• Strong communication and negotiation skills.
• Attention to detail and accuracy.
• Proficient in Excel.
• Ability to work independently while collaborating with a team.
• Ability to identify procurement risks and resolve supply issues.
• Full UK driving licence or ability to travel between locations.

Responsibilities

• Manage day-to-day procurement of materials, equipment, plant, tools, PPE, consumables and services across the business.
• Obtain and evaluate quotations from approved and potential new suppliers.
• Ensure purchases represent best value considering price, quality, availability, lead time, reliability and supplier performance.
• Raise and manage purchase orders per procedures and authority levels.
• Ensure purchases are coded to the correct project or cost centre.
• Monitor outstanding purchase orders and ensure timely deliveries.
• Identify opportunities to consolidate purchasing and achieve cost savings.
• Support tendering and quotations for larger purchases and contracts.
• Obtain required approvals before commitments.
• Procure materials for overhead line and utility operations.
• Source equipment and specialist plant for site teams.
• Ensure materials meet specifications and regulatory requirements.
• Liaise with Operations/Engineering on technical specs.
• Monitor availability and lead times for critical materials.
• Maintain relationships with suppliers and update approved supplier database.
• Monitor supplier performance and address issues.
• Assist with negotiations on pricing, terms, and delivery.
• Identify alternative suppliers to improve resilience.

Skills

Commercial awareness

Negotiation

Communication

Excel

Time management

Problem solving

Independent worker

Driving licence

ERP knowledge

Project procurement

Tools

ERP system

Stock management system

MS Office

Job description

Office Based, with travel to sites across Scotland.

Reporting to the Finance Manager, the Procurement Officer will be responsible for managing and supporting the procurement of materials, plant, equipment, vehicles, services and subcontract resources required to support the safe, efficient and commercially effective delivery of Gaeltec Utilities UK Ltd.’s utility and overhead line operations. Working closely with Operations, Project Management, Stores, Transport, Finance, HSEQ and Senior Management, the Procurement Officer will ensure that goods and services are sourced competitively, purchased in accordance with company procedures, delivered when required and meet the required standards of quality, specification and compliance. The role will play an important part in controlling procurement costs, maintaining reliable supply chains and ensuring that operational teams have the materials and resources required to deliver projects safely and efficiently.

• Manage the day-to-day procurement of materials, equipment, plant, tools, PPE, consumables and services required across the business.
• Obtain and evaluate quotations from approved and potential new suppliers.
• Ensure purchases represent the best overall value, considering price, quality, availability, lead time, reliability and supplier performance.
• Raise and manage purchase orders in accordance with company procedures and delegated authority levels.
• Ensure purchases are correctly coded and allocated to the appropriate project, cost centre or department.
• Monitor outstanding purchase orders and ensure materials and services are delivered within agreed timescales.
• Identify opportunities to consolidate purchasing and achieve cost savings through volume purchasing and supplier agreements.
• Support competitive tendering and quotation exercises for larger purchases and contracts.
• Ensure appropriate approval is obtained before commitments are made.
• Utilities and Overhead Line Materials
• Develop a strong understanding of the materials and equipment required for overhead line and utility operations.
• Procure specialist materials including, where applicable, poles, conductors, cables, fittings, insulators, transformers, earthing equipment, line hardware, jointing materials and associated components.
• Source operational equipment, tools and specialist plant required by overhead linesmen and site teams.
• Ensure materials are procured to the correct specification and applicable client, manufacturer, industry and regulatory requirements.
• Liaise with Operations and Engineering personnel to confirm technical specifications where required.
• Monitor availability and lead times for critical and long‑lead materials and proactively identify potential supply issues.
• Establish and maintain professional relationships with key suppliers and subcontractors.
• Maintain an up-to-date approved supplier database.
• Monitor supplier performance, including quality, cost, delivery and responsiveness.
• Address delivery, quality and service issues with suppliers and escalat significant concerns where appropriate.
• Support supplier reviews and performance assessments.
• Assist with negotiating improved pricing, payment terms, delivery arrangements and service levels.
• Identify alternative suppliers to reduce dependency and improve business resilience.
• Ensure supplier documentation, insurance and other required compliance information is maintained where applicable.

Qualifications Required

• Strong commercial awareness and understanding of cost control.
• Good organisational and time-management skills.
• Ability to manage multiple procurement requirements and competing deadlines.
• Strong communication and negotiation skills.
• Good attention to detail and accuracy.
• Competent in Microsoft Office, particularly Excel.
• Ability to work independently while also operating effectively within a wider team.
• Ability to identify procurement risks and proactively resolve supply issues.
• Full UK driving licence or ability to travel between company locations and operational sites as required.
• Procurement experience within utilities, construction, infrastructure, engineering or electrical industries.
• Experience of procurement for overhead line operations.
• Knowledge of utility and electrical materials, plant and equipment.
• Experience using an ERP, procurement or stock management system.
• Experience working within a project-based environment.
• Knowledge of UK utility industry requirements and standards.
• Experience managing framework agreements and preferred supplier arrangements.

Experience

• Previous experience in a procurement, purchasing or supply chain role.
• Experience managing suppliers and obtaining competitive quotations.