Procurement Manager

Tate Recruitment; Greater London; Hybrid; GBP 85,000 - 125,000; Full time

Job summary

A recruitment agency is seeking a Procurement Manager for a high-end family office based in London. The successful candidate will oversee purchasing activities and manage relationships with luxury suppliers. This full-time position allows for international travel (10-15%) and requires at least 7 years of relevant experience in a similar environment. Strong discretion, confidentiality, and excellent relationship management skills are essential. You will also need to coordinate work across different time zones and adapt to flexible working hours.

Qualifications

• Minimum 7+ years’ experience in procurement or supply chain roles.
• Experience in a family office, luxury hotel/hospitality or similar high-service setting.
• Ability to travel internationally (10–15%).
• Highly discreet and able to operate with absolute confidentiality.
• Strong relationship-building skills with both internal and external partners.
• Proficient in Microsoft Office; comfortable with procurement systems.
• Ability to coordinate workflow across different time zones.
• Flexibility to work evenings and weekends when needed.
• Able to travel internationally (10–15%).
• Experience managing procurement for luxury goods, property, facilities, or lifestyle services.
• Knowledge of global luxury brands, premium service providers, and specialist vendors.

Responsibilities

• Oversee and optimize purchasing across a high-net-worth family office.
• Manage suppliers across multiple lifestyle, property, hospitality, and operational categories.
• Negotiate contracts and ensure compliance with internal processes.
• Develop and maintain an approved supplier list for the family office.

Skills

Strong relationship-building skills

Discretion and confidentiality

Proficient in Microsoft Office

Coordination across time zones

Stakeholder management

Education

Bachelor’s degree or equivalent professional experience

Tools

Procurement systems

Procurement systems

Job description

Job Specification: Procurement Manager (Family Office)

Position Title: Procurement Manager

Location: Hybrid (London office occasionally)

Travel: International travel 10–15%

Working Pattern: Full-time, with flexibility for evenings/weekends when required

Role Overview

The Procurement Manager will play a critical role in overseeing and optimising purchasing activity across a high‑net‑worth family office. This includes managing suppliers across multiple lifestyle, property, hospitality, and operational categories.

The successful candidate will bring experience from a family office, luxury hotel, private estate, or other ultra‑prime service environment where discretion, service excellence, and attention to detail are paramount.

This role requires strong commercial awareness, excellent stakeholder management, and a commitment to delivering exceptional quality and value while maintaining complete confidentiality.

Key Responsibilities

• Identify, assess and select high‑quality suppliers across multiple categories.
• Build trusted, long‑term relationships with premium vendors and service providers.
• Conduct supplier performance reviews, ensuring high service levels and value for money.
• Develop and maintain an approved supplier list for the family office.

2. Negotiation & Contract Management

• Negotiate contracts, pricing, and service agreements with vendors.
• Ensure all contracts protect the interests of the family office and comply with relevant laws.
• Work with legal advisors to ensure contract accuracy, risk mitigation, and renewals.

3. Cost & Spend Management

• Develop cost‑optimisation and spend‑control strategies without compromising quality.
• Monitor budgets and track procurement activity in collaboration with Finance.
• Identify opportunities for efficiencies and savings across properties and services.
• Develop procurement strategies aligned with the family office’s operational needs and long‑term goals.
• Forecast demand for goods and services across multiple locations and time zones.
• Maintain visibility of upcoming projects and major purchases.

5. Compliance & Governance

• Oversee the full procurement cycle from sourcing to payment.
• Ensure compliance with internal processes, governance and privacy standards.
• Maintain accurate procurement documentation and audit trails.
• Uphold ethical sourcing practices and ensure due diligence is completed for all suppliers.
• Identify supply chain risks and implement mitigation strategies.
• Ensure continuity of services and goods across global locations.
• Manage procurement contingencies for urgent or time‑sensitive requests.

7. Stakeholder Collaboration

• Act as a key liaison with internal teams including Operations, Finance, Property, Travel, and Lifestyle Management.
• Partner with external advisors, service partners, and contractors.
• Provide responsive support to senior stakeholders and adapt to evolving priorities.

Candidate Requirements

• Bachelor’s degree or equivalent professional experience.
• Minimum 7+ years’ experience in procurement or supply chain roles.
• Experience in a family office, luxury hotel/hospitality, private estate, UHNW environment, or similar high‑service setting.
• Highly discreet and able to operate with absolute confidentiality.
• Strong relationship‑building skills with both internal and external partners.
• Proficient in Microsoft Office; comfortable with procurement systems.
• Ability to coordinate workflow across different time zones.
• Flexibility to work evenings and weekends when needed.
• Able to travel internationally (10–15%).
• Experience managing procurement for luxury goods, property, facilities, or lifestyle services.
• Knowledge of global luxury brands, premium service providers, and specialist vendors.