Procurement Coordinator

JR United Kingdom; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a Procurement Compliance Co-ordinator to ensure that supply chain service providers adhere to applicable laws and regulations. This role is vital in maintaining compliance across a large vendor base, requiring meticulous attention to detail and strong organizational skills. You'll be responsible for monitoring procurement activities, conducting audits, and collaborating with various departments to enhance procurement efficiency. Join a team that values empowerment and integrity, where your contributions will directly impact the operational success of the organization. If you are passionate about compliance and have a knack for data analysis, this opportunity is perfect for you.

Qualifications

• Experience in procurement compliance and vendor management is essential.
• Strong analytical skills to assess procurement data and compliance standards.

Responsibilities

• Monitor procurement activities for compliance with internal policies.
• Conduct regular audits and maintain documentation related to compliance.

Skills

Compliance Monitoring

Documentation Management

Data Analysis

Vendor Management

Communication Skills

Education

Bachelor's Degree in Business Administration or related field

Tools

SharePoint

Microsoft Dynamics

Evision

Job description

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At Smart, we partner with the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top-tier engineering services to premier data centers and commercial facilities globally.

Our unique value lies in recognising that people are the heart of every organisation.

Investing in our team is our greatest priority. Despite the rapid advancement of technology and the evolution of building infrastructures, it is the leadership and personal contributions of our dedicated Smart team members that distinguish us from the competition.

We are an operationally driven business with a focus on visible management and a team that embodies our core values: Empowerment, Integrity, and Passion - this is the Smart way.

Role Overview:

Procurement Compliance Co-ordinator, your primary responsibility would be to ensure that Supply chain service providers comply with Smart’s applicable laws and regulations as they apply to their specific industry.

Key Responsibilities:

1. Monitor procurement activities for compliance with internal policies and external regulations.
2. Acquire all required health, safety and insurance documentation from contractors to ensure all criteria have been met and paperwork is up to date for 500+ vendors, tracking deadlines and ensuring timely updates.
3. Conduct regular audits and assessments to ensure adherence to compliance standards.
4. Collaborate with department heads and vendors to resolve compliance issues and improve procurement efficiency.
5. Prepare and maintain documentation related to procurement compliance activities.
6. Generate and maintain weekly and monthly reports related to insurance renewals to provide insights on coverage.
7. Manage weekly supplier communication channels to stay on top of all outstanding activities.
8. Maintain accurate records and documentation of all supplier compliance-related activities.
9. Provide training and support to staff on procurement compliance requirements and procedures.
10. Analyse procurement data to identify trends and areas for improvement.
11. Assist in maintaining supplier relationships and ensuring compliance with contractual agreements.
12. Monitor and evaluate supplier performance based on agreed evaluation criteria via reports related to supplier performance, compliance, and cost analysis.
13. Act as the first point of contact for on-boarded supply chain via procurement inbox.
14. Regularly review vendor disciplines against usage and best-in-class supply chain.
15. Request and maintain supplier rates to assist in management benchmarking.
16. Analyse suppliers’ pricing structures to inform procurement decisions and negotiations.
17. Document processes and create templates to streamline procurement procedures.
18. Maintain and update procurement records using centralised systems such as SharePoint and Microsoft Dynamics.
19. Assist with restricted vendor purchasing approvals via Evision workflow.
20. Participate in meetings to discuss procurement strategies and supplier evaluation.

If you would like to learn more about this role, please reach out to our team.