Procurement Coordinator

TN United Kingdom; London; Hybrid; GBP 43,000; Full time

Job description

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Salary: £42,261 GBP commensurate with relevant experience and skills

Location: London

About the Job

Better Cotton is now seeking a Procurement Coordinator to join the Procurement workstream!

As Procurement Coordinator, you will become part of our small Procurement team (UK and India based), which sits in the Global Operations team, under the Finance & Services function. This is an excellent opportunity to hone your line management skills and work closely with colleagues in the UK, Switzerland, India, Pakistan, China, Uzbekistan, the USA, Turkey, etc.

We are looking for an experienced and enthusiastic individual who will be keen to advise, guide and train our staff to ensure that our procurement is carried out in a transparent manner and best value for our money!

This challenging role offers excellent opportunities for personal and professional development, together with a competitive benefits package!

Some of your responsibilities

1. Procurement Workstream Day-to-day Tasks: Monitor and address internal support requests on Microsoft Dynamics – including reviewing team's communication; Assist with the implementation of processes and policies, including: reviewing documentation; liaising with team members to support processes (Finance, IT & Communications); proactively identifying areas for improvement as required; Supervise the Procurement Officer with: filing of expense requests; financial & screening checks for potential suppliers; publishing Requests for Proposals and Requests for Interest; managing our Consultant Roster, etc.
2. Internal Engagement & Staff Training: Design training materials (written materials and videos) to guide staff through procurement; Offer one-on-one training to staff, as required.
3. Line Management: Line Manage our Procurement Officer (India); Design yearly objectives, in line with the organisations and function's deliverables; Carry out bi-yearly appraisals for line reports, including professional development needs.

We are looking for someone who has

The selected candidate will have the following skills, knowledge, and experience:

Skills, Knowledge and Experience

Essential

• At least 8 years' working experience with at least 4 in the field of procurement
• Contract preparation and management experience with a reasonable understanding of standard contractual clauses.
• University degree, or equivalent higher education qualification, in a relevant field
• A proven track-record of developing and implementing internal processes and policies to support operations in an international context
• Understanding of procurement requirements in an International Organisation and ideally a not-for-profit context
• Experience of line management
• Excellent analytical and problem-solving skills with a proactive approach to finding and proposing solutions to challenges
• Self-starter with ability to work with limited direction
• Excellent organisational skills, ability to think ahead, anticipate needs and handle multiple priorities
• Solid communication skills: clear and concise communication
• Experience of working in a multicultural environment
• Familiarity with Microsoft 365 suite and ability to pick up new IT systems quickly
• Proficient written and spoken English

Desirable

• Competency in languages most relevant to Better Cotton offices, such as French, Hindi, Urdu, Spanish, Portuguese
• Demonstrated interest in sustainability and international development
• CIPS Level 2 or above

What we offer

• Competitive salary
• Hybrid working – One day per week in the offices central London
• The opportunity to work from anywhere in the world for up to one month per year
• Flexible working, with core hours from 10 am to 4 pm local time
• Continuous learning and development
• Pension scheme
• 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 discretionary days off over Christmas/year end period.
• Enhanced parental benefits
• A warm, positive working environment where everyone is valued
• The opportunity to make your mark and make a difference.

Working arrangements

The position is full-time (40 hours per week).

Better Cotton offers flexible working, with core hours being 10am – 4pm and the option to work from home.

Occasional travel will be required.

Apply now

Send us your CV (2 pages maximum) and a brief cover letter (1-page maximum) by or before 23.04.2025 via the application link.

In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Better Cotton. We want to see your personal style – what makes you tick and why you think your next opportunity is here with us.

Our hiring process

Initial Screening: If you are selected, you will be contacted for an initial screening, which may involve a brief phone interview or video call. The purpose is to learn more about you, confirm basic qualifications, and discuss the role and organisation.

Interviews: If you are confirmed after the initial screening, you will be invited for interviews. The interview process at Better Cotton may include one or more rounds of interviews with various stakeholders, such as the hiring manager, team members, and potentially senior management.

Assessment and Testing: Depending on the role, you might be required to complete assessments, technical tests, or skills evaluations to gauge your competency and suitability for the position.

Reference Checks: Once you progress further in the process, reference checks are conducted to validate your work history, skills, and qualifications, and for some roles, your education and criminal history.

Offer Stage: After completing interviews, assessments, and reference checks, the hiring team evaluates your performance and fit for the role. If you are selected and your references are relevant and satisfactory, you will receive a formal job offer letter outlining the terms of employment, compensation, benefits, and any other relevant details.

About Better Cotton

Better Cotton is the world's largest cotton sustainability programme. Our mission: to help cotton communities survive and thrive, while protecting and restoring the environment. In challenging times, we are meeting the challenge head on. Through our network of field-level partners we have trained over 2.5 million farmers - from the smallest to the largest - in 23 countries in more sustainable farming practices. A quarter of the world's cotton is now grown under the Better Cotton Standard. We have united the industry's stakeholders behind our efforts, from ginners and spinners to brand owners, civil society organisations and governments. Everyone who cares about cotton and its sustainable future can now be part of something better.

About our Values

The post holder will be expected to operate in line with our workplace values which are:

Trustworthy (including honest, transparent, credible) Integrity (including responsible, authentic) Positive (including problem-solving, pragmatic) Engaging (including adaptable, inclusive, holistic) Daring (including courageous, innovative, game-changing)

Being you @ Better Cotton

Better Cotton is committed to creating a diverse environment and is proud to be an equal opportunity employer with a strong commitment to good practice and transparency in the management of natural, human, and financial resources.

We have a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.