Procurement Coordinator

Chartered Institute of Procurement and Supply (CIPS); Glasgow; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Chubb is seeking a detail-oriented Procurement Coordinator to join its Glasgow Procurement Operations Hub. In this role, you'll manage supplier relationships, support sourcing, and ensure adherence to procurement policies while enjoying a dynamic and collaborative work environment. Competitive benefits include a discretionary bonus, hybrid working options, and personal development opportunities.

Benefits

Competitive Salary & Pension

Discretionary Bonus

25 Days Annual Leave

Private Medical Cover

Subsidised Gym Membership

Learning & Development Opportunities

Qualifications

• Experience in procurement operations or shared services.
• Experience in financial services is essential; insurance experience is desirable.
• Familiarity with Coupa or similar platforms is a plus.

Responsibilities

• Assist with supplier onboarding and manage supplier data.
• Support internal stakeholders and external suppliers with inquiries.
• Manage procurement transactions including requisitions and purchase orders.

Skills

Attention to Detail

Customer Service

Problem Solving

Time Management

Communication

Adaptability

Education

Professional or academic qualifications in a related field

Tools

Coupa Source to Pay Platform

Job description

Procurement Coordinator

(Internally known as Procurement Specialist)

We have a new opportunity for a Procurement Coordinator to join our centralised Procurement Operations Hub in Glasgow. If you are detail-oriented, thrive in a dynamic environment, and are passionate about procurement, we want to hear from you!

Role Purpose: As a Procurement Coordinator, you will support the operational activities of our Global Procurement team. You will collaborate with internal stakeholders and external suppliers to ensure compliance with procurement policies and processes, using the Coupa Source to Pay Platform (BuyNow).

Key Responsibilities:

• Supplier Management: Assist with supplier onboarding, manage supplier data, and maintain catalogues.
• Mailbox Management: Support internal stakeholders and external suppliers with inquiries via email/Teams.
• Sourcing and Contract Support: Prepare data, route documents, and maintain templates.
• Contract Administration: Set up contracts and initiate the contract signatory process via Docusign.
• Transaction Processing: Manage procurement transactions, including requisitions, purchase orders, and receipts.
• Policy Adherence: Ensure compliance with procurement policies and SOPs.
• Problem Resolution: Collaborate with Category Managers, Accounts Payable, and IT to resolve issues and support system changes.

Qualifications:

• Experience in procurement operations, shared services, or operations centers.
• Strong attention to detail and accuracy.
• Excellent customer service and problem-solving skills.
• Effective time management and prioritisation skills.
• Ability to adapt in a fast-paced environment.
• Self-motivated with strong communication skills.
• Experience in financial services is essential; insurance experience is desirable.
• Familiarity with Coupa or similar S2P platforms is a plus.
• Professional or academic qualifications in a related field are desirable but not essential.
• Additional languages are a plus but not essential.

We offer:

Competitive salary & pension, discretionary bonus, 25 days annual leave plus options to purchase 5 extra days, hybrid working, Private Medical cover, Employee Share Purchase Plan, Life Assurance, subsidised gym membership, learning & development opportunities, Employee Assistance Program.

Our core values are integrity, client focus, respect, excellence, and teamwork. We are committed to an ethical, honest, and collaborative work environment that values diversity and inclusion. We ensure our recruitment process is accessible and inclusive. If you need reasonable adjustments during the recruitment, please let us know.