Procurement Contracting Administrator

Primark Stores Limited; Reading; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading retail company in Reading is seeking a Procurement Contracting Administrator for an 18-month fixed term contract. This role involves managing procurement contracts, ensuring compliance with policies, and coordinating with various departments. Ideal candidates should have over 5 years of experience, strong organizational and communication skills, and the ability to maintain confidentiality. Competitive benefits include healthcare, pension, and bonus potential.

Benefits

Healthcare

Pension

27 days of leave

Tax Saver Tickets

Fitness centre

Subsidised cafeteria

Qualifications

• 5+ years of experience in contract administration, procurement, or legal operations.
• Familiarity with contract management systems (e.g., Scanmarket).
• Strong organizational skills with attention to detail and deadlines.

Responsibilities

• Manage end-to-end administration of procurement contracts.
• Maintain a centralised contract repository for new contracts.
• Monitor contract milestones and renewal timelines.

Skills

Contract administration

Organizational skills

Excellent communication

Stakeholder coordination

Confidentiality

Tools

MS Word

Excel

Outlook

PowerPoint

Scanmarket

Job description

Overview

Procurement Contracting Administrator - 18 Month Fixed Term Contract

We are seeking a detail-oriented and organized administrator to manage the end-to-end administration of procurement contracts. This role supports the procurement and legal teams by ensuring contracts are tracked, maintained, and governed in compliance with internal policies and external regulations. The ideal candidate will have strong contract administration skills, a working understanding of procurement processes, and the ability to coordinate across departments and with external suppliers.

What You’ll Get

People are at the heart of what we do here, so it’s essential we provide you with the right environment to perform at your very best.

Let’s talk lifestyle: Healthcare, pension, and potential bonus. 27 days of leave, plus bank holidays and if you want, you can buy 5 more. Because Primark is all about tailoring to you, we offer Tax Saver Tickets, fitness centre, and a subsidised cafeteria.

What You’ll Do as a Procurement Contracting Administrator

In your role, you’ll collaborate with different people across a range of skillsets. Here’s a flavour of your day-to-day:

• You will maintain an easy-to-access location for all contractual template documentation, including master agreements, statements of work, amendments, renewals, contract approvals, delegation of authority.
• You will manage a contract amnesty to locate, gather and store all Goods Not For Resale (GNFR) live contracts into a contract database (Scanmarket). Record accurately and comprehensively in the database and keep relevant stakeholders up to date with status of contract storage.
• You will maintain a centralised contract repository for new contracts, storing and ensuring proper version control and recordkeeping.
• You will establish a method for monitoring contract milestones, expiration dates, and renewal timelines, ensuring timely follow-up and action.
• You will establish a process for informing the procurement team and contract owners of renewals, so that they can be built into sourcing plans accordingly
• You will support audit readiness by maintaining accurate and up-to-date contract documentation.
• You will act as a liaison between procurement, legal, business units, and suppliers for contract-related administration.
• You will facilitate internal reviews and approvals for the contracting process in line with Primark governance.
• You will provide guidance to stakeholders on contract procedures, templates, and terms.
• You will contribute to the development and continuous improvement of contract management processes, associated data, and tools.
• You will support the assessment and transition to a new contracts database, if needed
• You will support reporting and analysis of contract status, performance metrics, and compliance indicators. Lead communication between procurement, finance, and other functions to resolve issues and ensure smooth end-to-end operations.

What You’ll Bring

Here at Primark, we want everyone to feel valued – so please bring your authentic self to work, of course with some other key experience and abilities for this role in particular:

• 5+ years of experience in contract administration, procurement, or legal operations.
• Familiarity with contract management systems (e.g., Scanmarket).
• Strong organizational skills with attention to detail and deadlines.
• Excellent communication, documentation, and stakeholder coordination abilities.
• Maintain high standards associated with the office and possess the ability to handle confidential information with discretion.
• Proficient in MS Word, Excel, Outlook and PowerPoint skills.
• The role is also required to operate within the Primark values and behaviours which describe how we work with each other, our suppliers and our partners.
• Be able to build & maintain relationships with key stakeholders and the procurement team are essential to be successful in this role
• You will have excellent administration skills
• Self-motivated, focused, and results-oriented
• Excellent written and spoken communication skills
• Does this sound like you? Great, because we can’t wait to see what you’ll bring. You’ll be supported within a team of equally capable people, celebrating who you are and aiding you reach your potential. At Primark, we’re excited about our future - and we’re excited to develop yours.

About Primark

At Primark, people matter. They’re the beating heart of our business and the reason we’ve grown from our first store in Dublin in 1969 to a £9bn+ turnover business and over 80,000 colleagues and over 440 stores in 17 countries today. Our values run through everything we do. In essence, we\'re Caring and always strive to put people first. We\'re also Dynamic, bravely pushing the boundaries to stay ahead. And finally, we succeed Together.

If you need any reasonable adjustments or have an accessibility request, during your recruitment journey, such as extended time or breaks between online assessments, a sign language interpreter, mobility access, or assistive technology please contact your talent acquisition specialist.

All offers of employment are subject to background checks, including right to work, reference education and for some roles criminal, and financial checks. If you have any concerns, please reach out to our talent acquisition team to discuss.