Procurement & Commercial Assistant

BBC Group and Public Services; Greater London, Salford; Hybrid; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Flexible working

25 days annual leave

Pension

Health care

Job summary

BBC Group and Public Services is seeking a Procurement & Commercial Assistant to provide coordination and admin support across supplier, purchasing, payment and commercial activity. The role involves onboarding suppliers, raising purchase orders, processing invoices and producing reports to support governance and financial control.

Based in Salford or London with hybrid working, the position offers a competitive salary and a clear path to contribute to BBC Workplace and related departments.

Qualifications

• Experience in facilities management supporting purchasing, finance or operational admin.
• Meticulous data and documentation management; audit-ready records.
• Ability to prioritise a varied workload in a fast-paced environment.
• Strong communication with suppliers and stakeholders; issue escalation when needed.
• Experience using Excel, databases or purchasing/financial systems to retrieve and present data.

Responsibilities

• Support supplier engagement and onboarding, ensuring documentation and system records are complete and compliant.
• Provide purchase-to-pay administration: raising/amending purchase orders, goods receipting and auditable records.
• Process invoices and recurring charges; investigate discrepancies and coordinate with suppliers and internal teams.
• Provide commercial and project administration: manage project codes, review commitments and support reporting.
• Maintain records and prepare spend reports to support controls and decision-making.
• Build relationships with suppliers and stakeholders across BBC Workplace, Finance and Legal; escalate issues as needed.
• Support a varied portfolio including facilities management, services, utilities, licences, rent and catering; contribute to process improvements.

Skills

Attention to detail

Prioritising workload

Communication skills

Excel / data skills

Facilities management experience

Tools

Excel

Databases

SAP

Ariba

Job description

London, GBR, W1A 1AA
| Salford, MAN, GBR, M50 2QH

JOB DETAILS

JOB BAND: B
CONTRACT TYPE: Permanent, Full-time.
IN-HOUSE TITLE: Procurement Assistant
DEPARTMENT: BBC Workplace, BBC Quality Risk and Assurance
LOCATION: Can be based in Salford/London – hybrid working
PROPOSED SALARY RANGE: £29,500 - £32,000pa (plus London Weighting (£5,441pa) if London based) depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

PURPOSE OF THE ROLE

As a Procurement & Commercial Assistant within BBC Workplace, you will provide coordination and administrative support across supplier, purchasing, payment and commercial activity. You will support supplier onboarding, raise purchase orders, process invoices, resolve queries, maintain accurate financial and project data, and produce reports. Through accurate record-keeping and adherence to agreed processes, you will support effective governance, financial control and reliable service delivery across our property and facilities portfolio.

WHY JOIN THE TEAM

Join a collaborative team helping to keep BBC workplaces operating effectively. You will gain broad experience across facilities management, commercial and financial processes, supplier relationships and project support. Working with Workplace, Finance, Procurement, Legal and external partners, you will develop practical expertise, resolve varied operational issues and see the impact of your work on service delivery.

YOUR KEY RESPONSIBILITIES AND IMPACT:

As a Procurement & Commercial Assistant you will

• Support supplier engagement and onboarding, checking that documentation and system records are complete, accurate and compliant with agreed processes.
• Provide purchase-to-pay administration, including raising and amending purchase orders, goods receipting and maintaining auditable records.
• Process invoices and recurring charges, investigate discrepancies, credits and blocked items, and liaise with suppliers and internal teams to resolve payment issues.
• Provide commercial and project administration, including maintaining project codes, reviewing commitments, checking cost information, reconciling expenditure and supporting project reporting and closure.
• Build effective relationships with suppliers and stakeholders across BBC Workplace, Finance, Procurement, Legal and other teams, responding to queries and escalating complex issues appropriately.
• Maintain accurate financial, contract and operational records, and prepare reports on spend, commitments, GRNI, credits and performance to support controls and decision-making.
• Provide administrative and commercial support across a varied portfolio, including facilities management, professional services, utilities, licences, rent and catering, while contributing to improvements in systems and processes.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA:

• Experience of working within a facilities management environment, supporting purchasing, finance, commercial or operational administration, with an understanding of how supplier, ordering and payment activities connect.
• Exceptional attention to detail, with experience maintaining accurate data, documentation and audit-ready records.
• Ability to prioritise a varied workload, work quickly and accurately in a fast-paced environment.
• Strong communication skills, with confidence engaging suppliers and stakeholders, resolving queries and escalating issues appropriately.
• Strong systems and data skills, including experience using Microsoft Excel, databases or financial/purchasing systems to retrieve, analyse and present information.

DESIRABLE:

• Knowledge of purchase-to-pay and accounts payable processes, including purchase orders, goods receipting, invoice processing and payment-query resolution.
• Experience using SAP, Ariba or a comparable financial management and purchasing system.
• Experience supporting commercial or project cost activities in a property, estates or facilities environment.
• Knowledge of facilities management, professional services, utilities, licences, rent and/or catering arrangements.
• Experience in financial reporting, spend analysis, data controls or process improvement.

If you can bring some of these skills and experiences, along with transferable strengths, we'd love to hear from you and encourage you to apply.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Contracts of Employment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

#LI-DNI

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Recruitment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

This is your BBC

At the BBC you can create and innovate in an inclusive environment while contributing to some of the world's best loved content, and the BBC's mission to inform, educate and entertain.

Life at BBC

Here you will benefit from:

• Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pensionscheme and discounted dental, health care and gym.
• Excellent career and professional development.
• Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer.
• A values-based organisation where the way we do things is important as what we do.

Benefits may vary if you are joining on an FTC basis or on an orchestra conditions contract.

Learn more about life at the BBC and our values in our candidate pack.

You belong

We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.

We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Find out more about diversity, inclusion and belonging in our strategy below.

Disability confident

We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we'd be happy to discuss: [e-mail]

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.