Procurement Co-ordinator

Scotland Excel; Paisley; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading procurement organization in Scotland is seeking Procurement Co-ordinators to support local governments. Roles involve managing high value contracts, engaging with stakeholders, and ensuring compliance with relevant legislation. Ideal candidates should have a degree, project management skills, and experience in public sector procurement. The position offers competitive salary, pension, and flexible working opportunities.

Benefits

Defined benefits pension

Generous holiday allowance

Flexible working opportunities

Staff discounts

Training opportunities

Qualifications

• Proactive and innovative problem-solver with exceptional communication skills.
• Significant experience in a commercial environment managing high value categories.
• Experience in customer service delivery within a local authority.

Responsibilities

• Lead and coordinate preparatory work for portfolio management.
• Support new contract development for Category B goods and services.
• Manage research and analysis duties in support of procurement contracts.

Skills

Attention to detail

Project management

Stakeholder engagement

Communication skills

Education

Degree level or equivalent qualification

Membership of CIPS or equivalent

Job description

Scotland Excel was established as the Centre of Procurement Expertise for the local government sector in 2008. We are a leading non-profit organisation servicing Scotland’s 32 local authority and over 175 associate members from across the public and third sector. We pride ourselves in being a Centre of Procurement Excellence and this is a great opportunity to join our award-winning organisation.

Scotland Excel is continuing to experience a growing demand for our capability as a centre of procurement expertise for public sector, from local authorities across Scotland and other organisations in the public domain.

As a result, we are seeking to recruit 5 Procurement Co-ordinators to be positioned across our Governance & Performance (1), Contract Delivery (3) and National Savings (1) Teams.

About the Role

Governance and Performance: 1 post, fixed term for 24 months (ref: 107776)

This role is an exciting opportunity to work with the Governance and Performance team across the procurement portfolio, liaising with colleagues, members and suppliers to support the validation of management information spend data to ensure accuracy and completeness; and increase the receipt of rebate income.The role will require a high level of attention to detail and numeracy, confidence to deal with multiple different stakeholders and the ability to manage several projects simultaneously.

Contract Delivery: 3 posts, 1 fixed term for 24 months (ref: 102547), 1 fixed term for 12 months (ref:107772), 1 permanent (ref:107774)

Multiple roles within the Contract Delivery team, including work in the Construction category and in supporting the development of a wider group of goods and services developed for councils and associate members.Scotland Excel are keen to attract individuals with direct experience of working within technical services and have a good understanding of service delivery in the public sector. The role will require a high level of attention to detail and numeracy, confidence to deal with multiple different stakeholders and the ability to manage several projects simultaneously.

National Savings Team: 1 post, fixed term for 24 months (ref: 102554)

This role will be working within our National Savings Team as sole procurement lead to deliver Scotland wide aggregated mini-competitions.You will be required to engage with our members and partners to develop specifications and schedule of requirements and to manage and progress the procurements from conception to award.

The role will require sound procurement knowledge and experience with a high level of attention to detail and numeracy, confidence to deal with multiple different stakeholders and the ability to manage several projects simultaneously.

Key Responsibilities for the role of Procurement Co-ordinator across all teams:

• Lead, advise and coordinate preparatory work supporting the effective management of the portfolio of high value/high risk Category B contracts
• Responsible for realising the benefits of collaborative procurement by supporting new contract development opportunities for Category B goods and services and support managing established contracts
• Support the User Intelligence Groups process for designated commodities to ensure that efficiency, effectiveness and value are delivered to local authorities
• Manage a range of research and analysis duties as directed in support of the procurement teams’ contracts process
• Assist in the implementation of procurement strategies that deliver key team targets and goals
• Liaise with and coordinate relevant feedback from key stakeholders in the procurement process
• Ensure compliance with standing orders, statutory provisions, EU directives, other relevant legislation and Scotland Excel policies, procedures and processes

We are looking for people who are:

Proactive, innovative, meticulous, problem solvers, and have excellent written and verbal communication skills.

The successful candidate(s) will have the following desired qualifications and relevant experience:

• Educated to degree level or equivalent qualification or experience.
• Project management qualification and/or experience
• Has achieved, working toward or willing to work towards full membership of the Chartered Institute of Purchasing and Supply (CIPS) or equivalent
• Significant experience in a commercial environment
• Experience of managing a wide portfolio of high value/ high risk categories of expenditure
• Experience of customer service delivery in a local authority setting

The followingvaluesare at the heart of everything we do at Scotland Excel and the successful candidate will be expected the demonstrate these daily:

• Professional
• Respectful
• Courageous
• Integrity

More about Scotland Excel

Scotland Excel provides a wide range of procurement, commissioning, consultancy, and learning and development services for our 175 members which is growing on a monthly basis. We are also an effective driver for local and national economic growth and wellbeing.

Our £2bn portfolio of collaborative contracts supports the delivery of savings, social value, community benefits, fair work practices and environmental policy, and covers a wide range of public services including construction, roads, transport, environment, corporate and education.

What we can offer you

As well as a competitive salary, you will have:

• Access to a defined benefits pension with Strathclyde Pension Fund. Current combined contribution of employee and employer varies depending on earnings but can be between 24-32%
• A generous holiday allowance of 33 days including public holidays. This increases on a sliding scale up to an additional ten days subject to length of service
• Flexible working opportunities including hybrid working and a nine-day fortnight
• Access to staff discounts through Vivup employee benefit platform
• Time off during office closure over Christmas and New Year (included in holiday allowance)
• Our commitment to employee engagement including regular corporate and team events as recently recognised by us retaining Gold Investors In People Award
• A wealth of training opportunities including from our own award-winning Academy

You can find out what makes Scotland Excel an employer of choice and what benefits we can offer you by visiting our website.

How to apply

We welcome applications from all backgrounds, whether it is public or private sector. Secondment opportunities may also be available subject to agreement from current employer and Scotland Excel. Applications are also welcome from candidates with disabilities and guarantee an interview to those candidates who meet the essential requirements for the position.If you have a disability, please make us aware when submitting your application.

All applicants will be asked to provide proof of their right to work in the UK, and any offer of employment will be conditional upon verifying documentary evidence before employment commences. Further information can be found at gov.uk.

Click "apply now" to send your CV (max 3 pages)before 5pm on 19th August 2025, please indicate if you are interested in being considered for all posts or not. If you wish to only apply to a specific post(s) please note the reference number(s) when submitting your application.