Procurement Business Officer

NHS; Cardiff; On-site; GBP 26,000 - 30,000; Full time

Job summary

The NHS is seeking a Procurement Business Officer for their NWSSP Procurement team in Cardiff. This role provides an opportunity to develop a procurement career in a dynamic environment, focusing on supporting health boards and driving efficiency in procurement processes.

Benefits

Comprehensive benefits package

Agile working approach

Qualifications

• Knowledge of professional purchasing principles.
• Proven ability to build relationships with stakeholders.
• 5 GCSE's including Maths & English.

Responsibilities

• Support procurement processes and key projects.
• Liaise with user departments to promote procurement.
• Assist in achieving agreed targets and efficiencies.

Skills

Interpersonal skills

Communication skills

Negotiation skills

Education

NVQ level 3 in Procurement and Supply

5 GCSE's grade C and above

Tools

Microsoft Office

Job description

Job summary

An opportunity has arisen for a Procurement Business Officer to join the NWSSP Procurement team based in Woodland House, Cardiff. This is an excellent opportunity to develop your procurement career in a dynamic, challenging and high profile environment.

As an established Procurement Service we have been assisting the Health Boards and Trusts in the delivery of patient centred services as part of NHS Wales Shared Services. We are an award winning service focusing on value, safety, excellence, innovation and quality.The Procurement Business Officer role contributes to being the interface of Procurement between NWSSP Local Procurement and our customers and will assist in representing the function at various levels. Additionally the post holder(s) will assist in informing on the status/priority of work plans across Health Boards / Trust. This will involve liaison with user departments and the NWSSP at all levels to promote procurement input into partner organisations' business plans at the earliest opportunity.

Main duties of the job

The post holder(s) will support the Procurement Business Manager in the provision of a professional procurement service to the Health Board / Trust contributing to the development and achievement of the NWSSP Business plan. The post holder will support the Procurement Business Manager on procurement processes and on key projects.

The post holder will ensure that the service is sensitive, responsive and flexibleto the changing needs of the users balanced against the need to remain costeffective. The main task being to provide a strong and effective professional focusleading to the achievement of National, NWSSP and local agreed targets,efficiencies and added value initiatives.

To present the NWSSP as a progressive, proactive, responsive and innovativeconcern in order to generate and drive uptake of negotiated contracts. Workingclosely with partnership organisations to influence choice, prioritise change anddeliver savings, process improvement and product standardisation, driving costdown and quality and service up. Work closely with colleagues across theProcurement function and Partner organisations to promote joint approaches tosolving service issues.

The team is based in Woodland House, Cardiff, with some element of home/agile working as part of the role.

The ability to speak Welsh is desirable for this post; Welsh and/or Englishspeakers are equally welcome to apply.

About us

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Details Date posted

13 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,928 to £29,551 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

043-AC097-0625

Job locations

Woodland House

Maes y Coed Road

Cardiff

CF14 4HH

Job description Job responsibilities

You will be able to find a full Job description and Person Specification attachedwithin the supporting documents or please click Apply now to view in Trac.

Job description Job responsibilities

You will be able to find a full Job description and Person Specification attachedwithin the supporting documents or please click Apply now to view in Trac.

Person Specification Shortlisting criteria Essential

• Knowledge of professional purchasing principles acquired through NVQ level 3 or Advanced Certificate in Procurement and Supply, plus knowledge of contract law acquired through short courses and experience OR o Previous work experience in a contracting function: e.g. ability to interpret and develop technical and commercial specifications to support sourcing activities, experience working with end users to translate operational requirements into clear, concise procurement documentation, appraise suppliers, invite tenders & evaluate bids , terms and conditions of contract.
• Proven ability to build, manage, and maintain effective relationships with internal stakeholders and external suppliers.
• Demonstrates strong interpersonal and communication skills, with a collaborative approach to engaging diverse teams and vendors.
• 5 GCSE's grade C and above, including Maths & English or equivalent experience

Desirable

• Ability to work to deadlines
• Competent in the use of Microsoft products
• Proven ability to prepare documentation utilising Microsoft products that are both structurally and grammatically correct and capable of final presentation
• Excellent organisational skills
• Proven communication skills
• Excellent interpersonal skills
• Ability to follow work through to completion
• Ability to work positively as part of a team
• Welsh language skills are desirable
• Ability to collaborative approach to engaging diverse teams and vendors

Other Desirable

• Ability to travel in a timely manner off site for meetings (as appropriate) throughout Wales and other parts of the UK
• Awareness of Business planning principles
• Working knowledge of quality systems and procedures including problem solving techniques
• Knowledge of best practice, benchmarking and performance measurement techniques
• Ability to analyse and interpret complex data sets

Person Specification Shortlisting criteria Essential

• Knowledge of professional purchasing principles acquired through NVQ level 3 or Advanced Certificate in Procurement and Supply, plus knowledge of contract law acquired through short courses and experience OR o Previous work experience in a contracting function: e.g. ability to interpret and develop technical and commercial specifications to support sourcing activities, experience working with end users to translate operational requirements into clear, concise procurement documentation, appraise suppliers, invite tenders & evaluate bids , terms and conditions of contract.
• Proven ability to build, manage, and maintain effective relationships with internal stakeholders and external suppliers.
• Demonstrates strong interpersonal and communication skills, with a collaborative approach to engaging diverse teams and vendors.
• 5 GCSE's grade C and above, including Maths & English or equivalent experience

Desirable

• Ability to work to deadlines
• Competent in the use of Microsoft products
• Proven ability to prepare documentation utilising Microsoft products that are both structurally and grammatically correct and capable of final presentation
• Excellent organisational skills
• Proven communication skills
• Excellent interpersonal skills
• Ability to follow work through to completion
• Ability to work positively as part of a team
• Welsh language skills are desirable
• Ability to collaborative approach to engaging diverse teams and vendors

Other Desirable

• Ability to travel in a timely manner off site for meetings (as appropriate) throughout Wales and other parts of the UK
• Awareness of Business planning principles
• Working knowledge of quality systems and procedures including problem solving techniques
• Knowledge of best practice, benchmarking and performance measurement techniques
• Ability to analyse and interpret complex data sets

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details Employer name

NHS Wales Shared Services Partnership

Address

Woodland House

Maes y Coed Road

Cardiff

CF14 4HH

Employer's website

https://nwssp.nhs.wales/ (Opens in a new tab)

Employer details Employer name

NHS Wales Shared Services Partnership

Address

Woodland House

Maes y Coed Road

Cardiff

CF14 4HH

Employer's website

https://nwssp.nhs.wales/ (Opens in a new tab)