Procurement Business Manager

NWSSP Legal & Risk Services; Cardiff; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

An NHS shared services organization in Cardiff is looking for a Fixed Term Procurement Business Manager to support the All Wales Lung Cancer Screening Programme. The successful candidate will oversee procurement processes and ensure operational performance meets KPIs. The role requires strong commercial skills, the ability to manage relationships with stakeholders, and a background in procurement. Hybrid working is available after induction.

Benefits

Hybrid working

NHS benefits

Career development opportunities

Qualifications

• Proven experience delivering complex procurement projects.
• Ability to communicate complex information effectively.
• Track record of delivering savings against targets.

Responsibilities

• Support the delivery of a National Lung Cancer Screening contract.
• Apply innovative thinking to service improvement.
• Manage operational performance in line with KPIs.

Skills

Commercial acumen

Negotiation

Relationship management

Data gathering

IT proficiency

Customer service

Education

CIPS Level 5 or Procurement/business-related Degree

Tools

MS Office

Job description

Overview

If you are looking to join NWSSP, please see the additional information below that may be of interest to you. Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP. The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP.

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.

Job Overview

This post is fixed term for up to 24 months from start date due to funding. NWSSP is responsible for the full Procure to Pay process for all Health Boards, Trusts, and Special Health Authorities in Wales. A vacancy has arisen for a Fixed Term Procurement Business Manager within the Public Health Wales Procurement Team to support the All Wales Lung Cancer Screening Programme.

This is an excellent opportunity to develop your procurement career in a dynamic, challenging, and high-profile environment. Candidates must be able to demonstrate the application of commercial skills, negotiation, and relationship management of internal and external stakeholders. To be successful in this post, the candidate will be of a continuous improvement mindset; need to be flexible and responsive to changes in priorities; be of a resilient personality; demonstrable track record in delivering creative and innovative service improvement solutions; manage heavy workload at pace; ensure policies and procedures are adhered to ensuring strategic and operational targets are delivered. Although preferred, it is not essential to have experience of this category, as this learning can be provided as part of on the job training and procurement/commercial skills are transferable. The organisation recognises the challenges of recruiting high calibre candidates and has a number of bases across Wales. Whilst the base would be Cardiff, hybrid working is a benefit of this role after a period of induction.

Main duties of the job

• Supporting the teams understanding of the strategic direction of all NHS Wales organisations and the alignment with the NWSSP strategic objectives as part of the Integrated Medium-Term Plan (IMTP).

• Supporting the leadership of the Senior Procurement Business Manager in the delivery of a National contract for Lung Cancer Screening Services.

• Apply commercial acumen and utilise skills to deliver in a complex changing environment throughout NHS Wales.

• Apply innovative and strategic thinking to continuous service improvement initiatives and be prepared to challenge historical practice when appropriate, ensuring best practice is adopted which improves the efficiency and effectiveness of the Procurement Team.

• Ensure the operational management and performance monitoring of the whole Procurement team in line with departmental KPI’s. Support the Senior Procurement Business Manager in responding to FOI and Audit and Assurance queries.

• The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating. We encourage an agile working approach and pride ourselves on being a learning organisation motivated by continuous improvement. We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people. Excellent customer service is something we strive for, for both our internal and external customers. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible; all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Qualifications And Knowledge

Essential criteria

• Qualified to CIPS Level 5 (Advanced Diploma) OR Procurement or business related Degree
• Strategic sourcing; Performance improvement; EU Procurement; What the business needs are across the procurement services; Delivering value for money; The whole supply chain process; Best practice principles / benchmarking; E-procurement; The impact of sustainability in supply chains; The importance of compliance; Process improvement / operations management; Legal requirements of a contract
• An understanding of the external influences that could impact Procurement Services in NHS Wales
• Ability to articulate the value that Procurement Services deliver for NHS Wales Health Boards and Trusts

Desirable criteria

• ILM Level 4 or other management qualifications
• Knowledge of Health Boards and Trusts Procurement processes/ procedures
• Awareness of how a Shared Services organisation delivers its key functions – specifically NWSSP

Experience

Essential criteria

• Proven experience of delivering complex procurement projects: assessment of business need, tendering, specification writing, evaluation criteria, contract award reports, contract management, implementation of contracts, engaging key stakeholders
• Experience of managing multiple projects simultaneously; ability to effectively plan, meet demanding deadlines, balance complex stakeholder needs
• Experience dealing with contract legislation, compliance and probity issues
• Track record of delivering savings against targets, non-financial benefits and other KPIs
• Experience of people/staff supervision/management – preferably in procurement or supply
• Experience of managing risk, establishing mitigating action and delivering positive outcomes
• Experience of category management and developing team work plans

Desirable criteria

• Awareness of Quality standards and working with ISO policies and procedures
• Experience contributing to business planning processes; assisting development of a contract plan and savings plan

Skills and Attributes

Essential criteria

• Ability to drive and manage comprehensive data gathering on products and suppliers
• Ability to communicate complex information effectively to multidisciplinary groups
• Strong influencing and negotiating skills; able to build productive relationships and partner with stakeholders
• IT proficiency in MS Office, complex spreadsheets, databases, and web-based systems
• Evidence of continuous professional development
• Ability to understand a range of complex category product knowledge relevant to NHS Wales

Desirable criteria

• Welsh Language Skills are desirable levels 1 to 5

Other

Essential criteria

• Demonstrate how your personal qualities match NWSSP core values: Working Together, Innovating, Listening and learning, Taking Responsibility
• Ability to access transport to travel off site for meetings across Wales and the UK
• Deliver excellent customer service to internal and external customers

We are committed to flexible working and equal opportunities.

If you are shortlisted for interview you will be contacted by email. Please ensure that you check your email account regularly. Prior consideration for this vacancy will be given to staff awaiting redeployment. We reserve the right to withdraw this advert at any stage.

To work in the UK, non-UK/non-RoI nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK/RoI candidates may self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.

Applicant requirements: Welsh language skills are desirable.

Documents to download

• Procurement Business Manager JD PS English (PDF, 464.4KB)
• Procurement Business Manager JD PS Cymraeg (PDF, 536.3KB)
• Procurement Business Manager Occ Health Form (PDF, 648.5KB)
• NWSSP Recruitment Services Privacy Notice (PDF, 696.3KB)
• NWSSP - About Us (PDF, 6.6MB)
• NWSSP - Our Benefits 2023 (PDF, 487.5KB)
• NWSSP - Buddion (PDF, 491.0KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants April 2024 (PDF, 278.7KB)
• IMTP Summary 2024-2027 (PDF, 13.7MB)
• IMTP Summary 2024-2027 - Cymraeg (PDF, 13.7MB)

Further details / informal visits

Name: Alexandra Woodward
Job title: Senior Procurement Business Manager
Email: [e-mail]
Telephone: [phone]