Procurement Associate

IFRS Foundation; Greater London; Hybrid; GBP 42,000 - 64,000; Full time

Job summary

IFRS Foundation in London (Hybrid) is hiring a Procurement Associate to manage end-to-end procurement for the Foundation’s activities, with a focus on the new Geneva office. You will negotiate with suppliers, maintain supplier relationships, and ensure cost-effectiveness and policy compliance across jurisdictions.

The role involves cross-functional collaboration, adherence to governance standards, and responsibility for supplier performance and budgeting within a nonprofit, international context.

Qualifications

• Solid experience in procurement within a dynamic environment.
• Experience in managing end-to-end procurement processes.
• Strong negotiation and supplier management skills.
• Ability to collaborate with cross-functional and international teams.

Responsibilities

• Engage with stakeholders to understand business needs and align procurement activities.
• Manage the procurement lifecycle from sourcing and negotiation to purchasing and supplier relationship management.
• Ensure governance and compliance with sustainability and regulatory requirements across jurisdictions.
• Monitor supplier performance and resolve disputes efficiently.
• Prepare procurement reports and spend analyses for senior management.

Skills

Procurement experience

Stakeholder management

Negotiation

Supplier relations

End-to-end procurement

Cost control

Job description

Reports to: Procurement Manager

Based: London (Hybrid)

Job purpose:The Procurement Associate will be responsible for adhering to the Foundation’s procurement process, ensuring the timely and cost-effective acquisition of goods and services, mainly for the Foundation’s new office in Geneva Switzerland. This role forms part of the legal function and involves sourcing, negotiating, and establishing supplier relationships to ensure high-quality products and services are obtained in compliance with Foundation policies and budget.

The Procurement Associate will work closely with cross-functional teams to support business objectives and manage supplier performance.

Principal accountabilities:

• Engage with stakeholders to understand business needs and ensure procurement activities are aligned.
• Manage the procurement lifecycle, from sourcing and negotiation to purchasing and supplier relationship management
• Ensure strict governance and compliance with sustainability practices and legislation across jurisdictions in all related procurement activities.
• Ensure that procurement activities are cost-effective, timely, and in line with the Foundation’s budget and quality requirements.

Supplier Sourcing, Negotiation and Contract Management:

• Identify, evaluate, and select suppliers that meet the Foundation’s requirements for quality, cost, and delivery performance and maintain strong working relationships.
• Lead, in collaboration with the Legal department, contract negotiations with suppliers, ensuring favourable terms and conditions for the Foundation and to ensure contract comply with regulatory standards. o
• Maintain a supplier database ensuring reliable and high-quality suppliers are used
• Monitor supplier performance and ensure compliance with contract terms, including delivery schedules and quality standards, including interdependencies with sub-contractors.
• Manage any supplier disputes or issues, ensuring resolutions are handled efficiently.

Cost Control & Budget Management:

• Prepare and present procurement reports, including spend analysis, supplier performance, and procurement metrics, to senior management.

Skills and experience:

• Solid experience in procurement within a dynamic environment focused on enhancing cost-effectiveness and operational efficiencies.
• Ability to recognise and capitalise on valuable opportunities (eye for value)
• Experience in managing the end-to-end procurement process.
• Strong background in negotiating and managing supplier relationships.

Skills

• Ability to relate to the needs and operating environment of an international not-for-profit body funded by a variety of donors requiring stringent procurement policies.
• A results-driven mindset with a focus on delivering value to the business.
• Ability to understand what the Foundation needs and recommend fit-for purpose solutions.
• Excellent negotiation and communication skills
• Excellent stakeholder management skills with experience in working collaboratively with cross-functional and multi-location, cultural and international teams
• Proactive problem-solver who can use their skills and initiative to work both autonomously and collaboratively.
• Strong analytical and data-driven mindset for optimising procurement strategies in a complex environment.
• Excellent organisational skills and ability to work effectively under pressure and manage conflicting priorities.
• High level of integrity and attention to detail.

Preferred:

• Working knowledge of legal regulations related to public procurement, including contracts and compliance
• Experience in sustainable procurement practices
• Experience with cost management and budget control
• Business fluent French and English

Qualifications

Attributes:

• Negotiation: strong ability to negotiate for the benefit of a non-for-profit organisation
• Problem-solving: strong ability to identify and analyse complex problems, developing innovative solutions that drive tangible results.
• Result-driven: Capable of maintaining a focus on achieving goals while navigating challenges and obstacles.

Project management:

• Priority management: strong ability to remain flexible in a complex and fast-paced environment

Communication and engagement:

• Teamwork: ability to build strong relationship with other teams and fosters a positive team culture
• Communication: ability to communicate clearly and concisely
• Listening skills: ability to listen to stakeholders to understand their perspectives and priorities.

Culture:

• Compliance/integrity: act with honesty, transparency, and integrity and uphold ethical standards.
• Global mindset: ability to actively seeks to understand global market and people trends and implications for the organisation
• Sustainable procurement: willingness to consider (prioritise) suppliers that align with the Foundation’s sustainability values and objectives.

Technical expertise:

• Solid experience in managing end-to-end procurement processes within a dynamic environment while remaining focused on enhancing cost-effectiveness and operational efficiencies.
• Ability to recognise and capitalise on valuable opportunities (eye for value)

Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate.

About us

At the IFRS Foundation, we believe better information leads to better decisions. We set financial reporting standards that enable companies to meet the evolving information needs of the global capital markets. United by our purpose to foster trust, growth and long-term financial stability in the global economy, we engage in challenging, meaningful work every day—across all our areas of expertise.

If you share our passion for this mission, we want to hear from you.

Diverse perspectives. International expertise.

Working for our global organisation offers many benefits, including:

• rewarding work that serves the public interest;
• engagement with diverse international experts;
• inclusive and collaborative teams;
• intellectually challenging projects;
• flexible working arrangements;
• numerous areas of specialisation; and
• opportunities for professional growth and development.

Diversity and inclusion are seen as key strengths of our organisation. These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work.