Procurement Assistant (Day)

Maria Mallaband Care Group Ltd; United Kingdom; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading care provider in the United Kingdom is seeking a Buyer / Procurement Assistant to support their Procurement team. The role involves administration of a Purchase to Pay (P2P) system and analyzing procurement data to drive cost savings. Candidates should have experience in procurement, exceptional organizational skills, and strong proficiency in Excel. This position offers a range of industry-leading benefits and opportunities for development.

Benefits

Simply Health – cashback for prescriptions, optical and dental costs

Benefits platform – discounts across multiple retailers

Pension Scheme with Royal London

25 days holiday plus bank holidays

Flexible working patterns

Discounted gym membership

Enhanced Company maternity/paternity/adoption pay

Qualifications

• Previous experience working within a procurement team is desirable.
• Ability to work in a fast-paced environment and manage multiple priorities.

Responsibilities

• Support the Procurement team by analysing data and evaluating suppliers.
• Administer the P2P system, reviewing catalogues and setting up suppliers.
• Provide day-to-day support to system users, resolving procurement issues.
• Create reports on invoice discrepancies and supplier performance.
• Develop and deliver training materials for users on the procurement system.

Skills

Detail-oriented

Organisational skills

Time-management skills

Proficient in Excel

Excellent communication skills

Negotiation skills

Leadership skills

Tools

Microsoft Excel

Job description

We are looking for a driven individual to join our team as a Buyer / Procurement Assistant. In this role you will be responsible for supporting the Procurement team by analysing data, evaluating suppliers and driving cost saving initiatives. This position offers an excellent opportunity to contribute to the optimisation of the Procurement function and the wider business.

As part of the role, you will be heavily involved in the implementation and ongoing running of a new Purchase to Pay system which is due to begin imminently. Throughout the implementation the successful candidate will be involved with all areas such as technical workshops, super user training and organising calls with internal and external stakeholders.

About the Role

Purchase 2 Pay System

• Responsible for the administration of the P2P system. Tasks include reviewing & uploading catalogues, new supplier setup and uploading contracts.
• Providing day-to-day support to system users, resolving issues related to procurement, purchasing, invoicing, and contract management.
• Creating reports relating to invoice discrepancies whilst working closely with key suppliers to reduce these to acceptable levels.
• Collaborate with internal departments such as finance and estates to update, amend and configure the system as is needed.
• Identify opportunities for process improvements, automation, and efficiencies within the system.
• Initial data gathering and setup of electronic tendering exercises.
• Develop and deliver training materials for new and existing users on updated features, system usage, and best practices.
• Produce reports for the wider business relating to areas such as supplier spend trends.
• Coordinate with IT and/or external suppliers for system issues that require escalation, ensuring timely resolution.

Procurement

• Responsible for managing budget and collecting rebates from key suppliers in a timely manner at the end of each rebate period.
• Organising quarterly review meetings with key suppliers.
• Identify opportunities for supplier and product rationalisation.
• Develop and maintain relationships with key suppliers.
• Analyse procurement data to identify trends, patterns, and potential cost savings opportunities.
• Monitor supplier performance, resolving issues such as delays or quality concerns.
• Benchmark suppliers’ prices and performance to identify opportunities for commercial benefit.
• Assist in drafting, reviewing, and negotiating contracts with suppliers.
• Work closely with internal departments to understand their procurement needs whilst providing timely solutions.

About You

• Previous experience working within a procurement team is desirable.
• Detail-oriented with strong organisational and time-management skills.
• Proficient in the use of Microsoft software particularly Excel. Candidate must be able to use features such a VLOOKUP’s and Pivot Tables.
• Excellent communication, negotiation, and leadership skills.
• Ability to work in a fast-paced environment and manage multiple priorities.

Alongside a competitive salary we are pleased to offer this rage of industry leading benefits:

• Simply Health – company funded, providing cashback for prescriptions, optical and dental costs 24/7 virtual GP access plus more for you and up to 4 children*
• Benefits platform – discounts across multiple retailers (supermarkets, High Street etc), leisure providers, hospitality etc. Online and instore discounts
• Pension Scheme with Royal London
• Personal car leases via salary sacrifice*/**
• 25 days holiday plus bank holidays
• Holiday Flex – purchase additional holiday**
• Enhanced Company Maternity, Paternity, Adoption pay, plus £200 new child payment
• Flexible working patterns
• Cycle to work scheme*/**
• Service recognition
• Training support and development opportunities
• Employee Assistance Programme
• Wellbeing support
• Discounted gym membership
• Eligible for a Blue Light Card
• Subsidised BHSF Sick Pay Cover
• BHSF, Life Cover, Cancer Cover, Personal Accident Cover
• Free The Company Shop membership
• Free Will Service
• Concerts for Carers
• Leeds Credit Union savings and loan from salary
• Taste Card
• Tickets for Good
• Tax Refund Company

*Benefits require completion of a 12-week probationary period before they can be accessed.

**Benefit subject to deduction not taking colleague below National Living Wage