Procurement Assistant

Microlise; Nottingham; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Private medical insurance

33 days holiday

Costco membership

Employee wellbeing support

Great Place to Work certification

Job summary

Microlise in Nottingham is seeking a Procurement Assistant to support the procurement team. You’ll learn to process purchase requisitions and orders, assist supplier onboarding, and help with contract reviews while gaining hands-on experience.

This apprenticeship path through CIPS offers training and development, with a friendly team and clear progression as you build practical procurement skills and contribute to cost-effective sourcing.

Qualifications

• English and maths basic literacy and numeracy.
• Interest in procurement and willingness to learn.
• Ability to handle data accurately and follow procedures.

Responsibilities

• Process purchase requisitions and orders accurately and in line with procedures.
• Monitor and expedite orders to ensure timely delivery.
• Assist supplier onboarding and maintain supplier data.
• Coordinate contract reviews from review to signature.
• Manage shared inbox and respond to queries from colleagues and suppliers.
• Support accounts payable with invoice queries and issue resolution.
• Maintain trackers, processes and procurement data.
• Help users of the purchasing system and follow policies.
• Produce weekly KPIs and reports for the team.
• Share knowledge and support continuous improvement.

Skills

English proficiency

Maths proficiency

Strong organisation

Data accuracy

Analytical skills

Problem solving

Clear communication

Independent work

Team collaboration

Education

CIPS apprenticeship Level 2/3

Tools

Microsoft Excel

PivotTables

VLOOKUPs

Job description

Are you organised, detail-oriented and interested in building a career in procurement? Join our friendly and supportive Procurement team as a Procurement Assistant, where you'll gain hands-on experience, receive professional training and develop the skills needed for a successful long-term career.

Reporting to the Head of Procurement, you'll learn how to process purchase requests and orders, support supplier onboarding, coordinate contracts and produce reports, while helping the business secure the goods and services it needs in a timely and cost-effective way.

As part of the role, you'll complete a recognised CIPS procurement apprenticeship through an established training provider. We welcome applicants with a variety of qualifications and experience levels, and the most suitable programme will be agreed with you after joining. Depending on your previous learning and experience, this may be a Level 2 or Level 3 qualification.

If you're keen to learn, enjoy working with information and data, and are looking for a practical route into procurement, we'll support you every step of the way.

What you’ll be doing

• Process purchase requisitions and orders accurately and in line with company procedures.
• Monitor and expedite purchase orders to support the timely delivery of goods and services.
• Support the onboarding of new suppliers and maintain accurate supplier information within our business systems.Coordinate the contract review and sign-off process, from initial review through to signature.
• Manage the day-to-day Procurement shared inbox and respond to queries from colleagues and suppliers.
• Work with suppliers to resolve transactional issues and support the Accounts Payable team with invoice queries.
• Maintain departmental trackers, processes, procedures and procurement data.
• Help colleagues use the purchasing system correctly and follow purchasing policies and procedures.
• Produce weekly KPIs, data and reports for the Procurement team.
• Share knowledge, support the wider team and contribute to continuous improvement initiatives.

What we’re looking for

• A good standard of English and maths.
• A genuine interest in building a career in procurement and a willingness to learn.
• Strong organisation skills, with the ability to prioritise tasks and meet deadlines.
• A careful and accurate approach when working with data, systems and documentation.
• Good analytical and problem-solving skills.
• A positive, proactive approach, with the confidence to ask questions and take ownership.
• Clear communication skills and the ability to build positive working relationships with colleagues and suppliers.
• The ability to work independently and contribute effectively as part of a team.
• Confidence using Microsoft Office, particularly Outlook and Excel.
• Experience with Excel functions such as PivotTables and VLOOKUPs would be helpful, but training can be provided.

Why Microlise?

When your groceries arrive at your door or you sign for your online parcel, one or more of our software, telematics or proof-of-purchase solutions has probably been used. Our solutions deliver value to many of the UK’s leading grocery retailers and food logistics providers as well as to household names including JCB, EddieStobart, Carlsberg, Waitrose and Tesco.

Proudly Midlands-based, Microlise has been operating for over thirty years and is listed on the London Stock Exchange. As we continue to grow, our culture shapes how we work, connect with customers and support the development of our people.

• Support, training and guidance to help you build confidence and succeed throughout your apprenticeship
• Private medical insurance with Vitality Health including rewards for members such as: Apple Watch, discounted gym membership and many more
• 33 days holiday, including bank holidays, increasing year on year to 38 days, then further increases with length of service
• Free Costco membership, 20% off EE mobile and line rental, and other discounts with Appreciate Discounts
• Invested in employee health and well-being with over 20 mental health first aiders in the business
• Employee Assistance Programmes
• Great staff extras: Easter eggs, yearly BBQ, Christmas gifts, annual staff awards and many more incentives
• Great Place to Work certified – We have been recognised by the global authority on workplace culture, so come be a part of our success
• Best Workplace in the UK for Development, Technology, Wellbeing and Women

Recruitment Agencies

Whilst we make every effort to directly source candidates for our live roles, we do have a very small preferred supplier list on the occasion we may require additional support. We therefore do not accept speculative CVs and/or cold calls to our Recruitment Team or Hiring Managers. Any queries should be directed to [e-mail] in the first instance.