Procurement Assistant

DarcyBrook LTD; Greater London; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Generous staff discount across all our

Hybrid working

Pensions scheme

Career progression & training

25 days holiday + bank holidays

Job summary

DarcyBrook is seeking a highly analytical Procurement Assistant to support central procurement operations in a fast-paced retail environment. You will help run RFIs, RFQs, and RFPs, manage data analytics in Excel, and ensure timely purchase orders through our ERP system.

You will collaborate with internal teams and suppliers to drive cost efficiency, maintain contracts and SLAs, and contribute to market research and supplier performance reporting to support strategic sourcing decisions.

Qualifications

• Experience in procurement, purchasing, or supply chain in retail/FMCG/fashion.
• Tendering knowledge: experience with RFI, RFQ, and RFP processes.
• Analytical mindset with ability to translate data into actionable insights.
• Advanced Excel skills: Pivot Tables, VLOOKUP/XLOOKUP, complex formulas.
• Attention to detail in contracts, pricing structures, and invoices.
• Strong written and verbal communication; able to negotiate with suppliers.

Responsibilities

• Support end-to-end administration of RFIs, RFQs, and RFPs.
• Analyse data and generate supplier performance reports.
• Maintain relationships with domestic and international suppliers.
• Raise and track Purchase Orders in the ERP system.
• Conduct market and competitor analysis for supply opportunities.
• Collaborate with other departments to manage stakeholder relationships.
• Ensure supplier contracts and SLAs are up to date and filed.

Skills

Excel advanced

RFI/RFQ/RFP

Data analysis

Vendor management

PO management

Market research

Cross-functional

Contract compliance

Communication

Tools

ERP system

Job description

DarcyBrook are working with a dynamic and prestigious retailer based in the heart of Central London. They pride themselves on a fast-paced, collaborative environment where strategic sourcing is at the core of their success.

Role Overview:

They are seeking a highly analytical and detail-oriented Procurement Assistant to support their central Procurement operations. You will play a pivotal role in ensuring our sourcing processes run smoothly, cost-effectively, and on schedule. This is a fantastic opportunity for an ambitious professional who wants to make a tangible impact within a thriving Retail/FMCG business.

Key Responsibilities:

• Strategic Sourcing Support: Assist the procurement team in the end-to-end administration of RFIs (Requests for Information), RFQs (Requests for Quotation), and RFPs (Requests for Proposal).
• Data Analysis & Reporting: Utilise advanced Excel skills to manipulate large datasets, track supplier performance, analyse cost variations, and forecast procurement needs.
• Vendor Management: Help maintain strong, long-lasting relationships with domestic and international suppliers, acting as a point of contact for daily queries.
• Purchase Order Management: Accurately raise, track, and manage Purchase Orders (POs) through the internal ERP system, ensuring timely delivery of goods to our distribution centers.
• Market Research: Conduct market and competitor analysis to identify new supply opportunities, track commodity price fluctuations, and stay ahead of retail supply chain trends.
• Cross-Functional Collaboration: Work closely with other departments to ensure strong stakeholder relationships
• Compliance & Administration: Ensure all supplier contracts, compliance documents, and SLAs are kept up-to-date and meticulously filed.

The Ideal Candidate:

• Experience: Demonstrable experience working within a procurement, purchasing, or supply chain role—preferably within the retail, FMCG, or fashion sectors.
• Tendering Knowledge: Proven hands-on experience assisting with RFI, RFQ, and RFP processes is essential.
• Analytical Prowess: A highly analytical mindset with the ability to interpret complex data and translate it into actionable commercial insights.
• Technical Skills: Excellent, advanced knowledge of Microsoft Excel (must be highly proficient with Pivot Tables, VLOOKUPs/XLOOKUPs, and complex formulas).
• Attention to Detail: Pinpoint accuracy and an eagle eye for detail, especially when reviewing contracts, pricing structures, and invoices.
• Communication Skills: Strong written and verbal communication skills, with the confidence to negotiate with suppliers and present data to internal stakeholders.

What We Offer:

• Generous staff discount across all our retail brands.
• Competitive Pensions Scheme
• Hybrid working
• Excellent career progression and continuous training opportunities.
• 25 days holiday plus bank holidays.