Procurement Assistant

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What does a Procurement Assistant do at NHS Supply Chain?

The Procurement Assistant will work as an integral member of the category teams, ensuring the procurement processes are managed within identified KPIs. They will support the delivery of the end-to-end procurement process for our customers/stakeholders, always aiming to deliver a high level of customer service and effectively manage relationships and processes to achieve overall targets.

Responsibilities

1. Procurement: Achieve specific procurement goals or support others while following established systems and protocols.
2. Contract Requirements: Gather and report on existing contract performance to inform new contract processes.
3. Contract Management: Perform simple contract management tasks.
4. Document Preparation: Prepare moderately complex documents using standard office software, and gather/summarize data for reports.
5. Data Collection and Analysis: Extract and input relevant data into spreadsheets or standard formats.
6. Operational Compliance: Adhere to organizational policies, procedures, and relevant codes to ensure standards are met.
7. Stakeholder Engagement: Support engagement by arranging meetings and events.
8. Sourcing: Collect market information on cost drivers, innovations, and suppliers for decision-making support.
9. Customer Service: Provide quality service, process cases, handle complex queries, and resolve problems.

Skills, Qualifications, and Qualities

1. Effective Communication: Convey clear, concise, and professional information tailored to audiences.
2. Managing Complexity: Analyze complex information to solve problems with attention to detail.
3. Accountability: Take responsibility for work and meet commitments.
4. Business Strategy: Understand business fundamentals and industry trends.
5. Planning and Alignment: Prioritize and plan work to meet goals and reduce bottlenecks.
6. Collaboration: Build partnerships and work collaboratively.
7. Data Analysis: Analyze data trends to inform reports and decisions.
8. Computer Skills: Use standard office software and equipment effectively.
9. Action Planning: Develop plans and perform actions based on requirements.
10. Stakeholder Management: Manage stakeholders to achieve optimal results.

Working Arrangements

Hybrid working: 2/3 days in the office and 2/3 days from home.

Benefits

• Performance-led annual bonus
• 27 days holiday plus bank holidays, with option to purchase more
• Generous pension scheme
• Flexible Benefits Scheme (life insurance, health plans, etc.)
• Paid Volunteering and Wellbeing Leave
• Long Service Awards, NHS discounts, Blue Light Card
• Flexible working options
• Season ticket scheme, eye care vouchers, employee assistance