Procurement and Facilities Coordinator

TieTalent; Horsham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading procurement services firm in Horsham is seeking a Procurement and Facilities Coordinator to manage logistics and procurement operations. The ideal candidate will handle supplier relationships, streamline processes, and ensure smooth facilities management. Significant experience in communication, negotiation, and problem-solving is essential, along with proficiency in Microsoft Excel. This role requires a proactive, results-oriented mindset and offers opportunities for personal growth.

Qualifications

• Exceptional communication, negotiation, conflict resolution, and teamwork skills.
• Basic understanding of supply chain procedures.
• Outstanding presentation skills, both verbal and written.
• Confident telephone manner with suppliers.
• Proficient in system and analytical skills.

Responsibilities

• Oversee the end-to-end process for printing device installations and deliveries.
• Manage internal build orders and oversee second-hand device processes.
• Process purchase orders to meet business demands efficiently.
• Track orders and ensure timely fulfilment.
• Oversee day-to-day management of facilities.

Skills

Exceptional communication skills

Negotiation skills

Conflict resolution skills

Teamwork skills

Analytical skills

Problem-solving skills

Proficient in Microsoft Excel

Tools

Microsoft Office suite

Job description

About

Reports to: Head of Services Location: Horsham Summary Of Position As a Procurement and Facilities Coordinator reporting to the Head of Services, you will play a key role in ensuring the seamless operation of procurement, logistics, and facilities functions. Your responsibilities include building and nurturing strong relationships with key suppliers, collaborating closely with internal teams, and monitoring supplier performance to uphold high standards. You will also oversee critical day-to-day activities, such as placing orders, coordinating deliveries, and managing essential databases with precision and efficiency. By developing a deep understanding of the company's systems and processes, you will contribute significantly to the success of these departments and the overall business operations. Targets & Outcomes - Identify and track measurable cost savings for the organisation. - Prioritise internal stakeholder demands and expedite orders as needed. - Enhance the reputation of the Procurement department within the company. - Maintain open lines of communication with stakeholders from other departments to proactively achieve targets. Attitude & Persistence - Demonstrate a proactive, results-oriented mindset with the ability to assume responsibility when required. - Proactively address Procurement issues before they disrupt the supply chain. - Display a strong commitment to learning and mastering relevant software systems. - Challenge existing processes with the aim of enhancing company operations. - Continuously develop personal skills to foster growth within the role. Responsibilities - Oversee and coordinate the end-to-end process for printing device installations and deliveries. - Manage internal build orders and oversee the internal processes for second-hand devices. - Process purchase orders to meet new business demands efficiently. - Identify, evaluate, and manage supplier relationships to ensure optimal performance. - Track orders, expedite deliveries, and ensure timely, complete fulfilment in line with business expectations. - Maintain and monitor storage devices, ensuring accurate cost tracking and reporting. - Handle quoting, booking, and invoicing for collections, relocations, and storage services. - Oversee the day-to-day management of facilities, ensuring smooth operations. - Maintain records and documentation related to maintenance, repairs, budgets, and facility-related activities. - Carry out Facilities-related risk assessments. Skills Requirements - Exceptional communication, negotiation, conflict resolution and teamwork skills. - Basic understanding of supply chain procedures. - Outstanding presentation skills, both verbal and written. - Confident and polite telephone manner, with the ability to engage professionally with external suppliers in person. - Proficiency in system and analytical skills, problem-solving, and reporting. - Proficient in the full Microsoft Office suite, with a strong understanding of Excel. - A continuous improvement mindset. - A can-do attitude. The details contained in this Job Description reflect the content of the job at the date it was prepared. It should be remembered, however, that it is inevitable that over time, the nature of individual jobs will change, existing duties may no longer be required, and other duties may be gained without changing the general nature of the duties or the level of responsibility entailed. Consequently, Principal I Ltd will expect to revise this Job Description from time to time and will consult with the post holder at the appropriate time

Nice-to-have skills

• Analytical Skills
• Communication
• Microsoft Excel
• Negotiation
• Problem Solving
• Supply Chain Management
• Teamwork
• Horsham, England, United Kingdom
  
  

Work experience

• Administrative
• General Project Management
  
  

Languages

• English