Procurement and Admin Co-ordinator

Humanitarian Operations; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

A nonprofit charity organization in Edinburgh is looking for a Procurement & Admin Coordinator, ideally fluent in Mandarin, to source and manage supplies while supporting administrative tasks. This role offers flexible working conditions and a meaningful opportunity to contribute to children's education initiatives.

Benefits

Flexible work environment

Opportunity for growth

Supportive team culture

Qualifications

• Experience in procurement or administrative roles is preferred.
• Familiarity with Chinese e-commerce platforms is a plus.
• Passion for working with a nonprofit focused on children's education.

Responsibilities

• Research suppliers and products for cost-effective procurement.
• Maintain stock records and organize documentation.
• Communicate with suppliers and translate documents as necessary.

Skills

Proficiency in English

Mandarin (spoken and written)

Strong internet research skills

Analytical skills

Attention to detail

Job description

Job Title: Procurement & Admin Coordinator (Ideally Mandarin-Speaking)

Location: Edinburgh, Scotland

Employment Type: Permanent Full-time (Office based)

Organisation: Humanitarian Operations – A Children's Education Charity

About Us

We are a nonprofit organisation dedicated to providing free, high-quality education to children in need. Our work is grounded in the belief that every child deserves the opportunity to learn and thrive. As we continue to grow, we are looking for a dedicated and detail-oriented Procurement & Admin Coordinator to support our operations with sourcing, purchasing, and administrative tasks.

Role Summary

The Procurement & Admin Coordinator will play a key role in sourcing high-quality, cost-effective items (tech accessories, office furniture, educational tools, etc.) for our programs and spaces. The ideal candidate is proactive, highly organised, research-driven, and fluent in Mandarin and English, to liaise effectively with our suppliers in China.

Key Responsibilities

Research & Procurement

• Research and identify the best suppliers, products, and prices for a wide range of items, including tech gadgets, office furniture, school supplies, and more.
• Compare pricing, quality, shipping options, and supplier reliability.
• Manage purchasing processes including quotations, negotiations, and bulk orders—primarily from China.
• Build and maintain supplier relationships, ensuring smooth communication and timely deliveries.

Administrative Support

• Maintain accurate stock records and track inventory levels.
• Organize documentation related to orders, invoices, and shipping.
• Coordinate with internal teams to anticipate and fulfill procurement needs.
• Support general office administration such as scheduling deliveries, managing petty cash, and filing digital records.

Communication

• Communicate with Chinese-speaking suppliers, ensuring clear understanding of order specifications and timelines.
• Translate basic documents and emails as needed between Mandarin and English.

Qualifications

• Proficiency in English is required; Mandarin (spoken and written) is desirable.
• Experience in procurement, product research, supply chain, or administrative roles preferred.
• Strong internet research skills; ability to analyse and compare products efficiently.
• Familiarity with Chinese e-commerce platforms (e.g., Alibaba, Aliexpress) is a plus.
• Excellent attention to detail and organisational skills.
• Passion for working with a nonprofit focused on children's education is highly valued.

What We Offer

• A meaningful role contributing to a cause that transforms children's lives.
• Flexible work environment and a supportive, purpose-driven team.
• Opportunities to grow and take on more responsibility as the organisation expands.

About HOPE

Humanitarian Operations (HOPE), established in 2004, is dedicated to eradicating educational inequality. Every child in the world should have equal opportunity to become numerate and literate, regardless of background or nationality, and without prejudice.

We aim to leverage the latest entertainment technology to bring lessons to life and reach children globally for free, especially those who cannot contribute financially.

We are rapidly growing our team and seek like-minded individuals to help push our mission forward. We value teamwork, honesty, and flexibility, fostering an environment where everyone can flourish.

What is it like to work at HOPE?

At Humanitarian Operations, we operate differently from traditional corporate environments. We embrace an agile, start-up culture, celebrating individuality and ideas. Our work culture is collaborative and relaxed, emphasizing feedback, problem-solving, and continuous improvement. We support our team in reaching their potential and encourage innovative solutions. HOPE is more than a workplace; it’s a place for growth, learning, and making a positive impact. We co-create a better world and enjoy the journey together.