Procurement Administrator - Temp

OSI Systems, Inc.; Stoke-on-Trent; On-site; GBP 25,000 - 35,000; Full time

Job summary

An advanced technology company is seeking a temporary Expediter to join its Stoke-on-Trent facility. This role is crucial in the supply chain, ensuring timely material chase and compliance with business procedures. Ideal candidates will demonstrate strong organizational skills, customer service aptitude, and relevant ERP/MRP experience.

Qualifications

• Ability to work as part of a small and busy team.
• Demonstrate previous knowledge of Purchase Order and Expediting Processes.
• ERP/MRP experience is a must.

Responsibilities

• Provide performance metrics and communicate with vendors efficiently.
• Chase up and expedite purchase orders to meet SLAs.
• Track orders from placement through delivery.

Skills

Customer Service Skills

Organizational Skills

Prioritization Skills

PC Skills - Microsoft Excel

Purchase Order Knowledge

Tools

Microsoft Excel

Microsoft Navision

D365 MRP

Agile PLM

Job description

Overview

Rapiscan we are proud to be a trusted provider of advanced X-ray technologies for ports, borders, military, high-threat facilities and critical infrastructure all over the world. Be a part of our mission to provide our customers with best-in-class cargo and vehicle screening systems and services so they can combat terrorism, trade fraud, drug and weapon smuggling, and illegal immigration.

Rapiscan Systems is seeking a temporary Expediter, to add to our team based out of Stoke-On-Trent facility.

Overview of Role

This temporary role will provide the supply chain with an accurate and methodical approach, ensuring that all materials are chased in a timely manner, understanding the need of our internal customers and meeting their expectations. Maintaining shortage reports and updating daily with new/latest data, ensuring MRP system (Navision) reflects these changes and all parties kept notified.

Comply with functional and business procedures and policies at all times. Ensure that in all contact with third parties, represent Rapiscan in a professional and competent manner ensuring compliance with all relevant Rapiscan functional and business policies, in particular but not limited to contractual policies, quality systems, ethical trading practises and statutory obligations.

Responsibilities

• Provide performance metrics.
• Communicate to vendors efficiently
• Ensure that supplier invoices and shipping paperwork are administered accurately
• Chase up and Expedite Purchase Orders to meet SLAs
• Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping date: Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.
• Communicate with Transportation Company to preclude delays in transit.
• Handle any issues related to vendor service, such as poor product quality or delivery delays
• Find solutions to delays, vendor errors, and other problems as they arise
• Work with various departments to determine the amount and type of goods required
• Maintain an accurate Shortage Report.
• Track orders from placement through delivery.
• Inspect goods upon delivery to ensure that the standards of quality are met and the appropriate quantity has been received.
• Arrange for distribution of materials upon arrival.
• May inspect products for quality and quantity to ensure adherence to specifications.
• Produce meaningful metrics.
• Maintain responsibility for assigned Vendors, placing orders and developing relationships.

• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.

• Demonstrate behaviour consistent with the company’s Code of Ethics and Conduct.

• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.

• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• The successful Purchasing Expeditor will possess:-
• The ability to work as part of a small and busy team
• Excellent Customer service skills
• Excellent organisational and prioritisation skills
• Demonstrate previous knowledge of Purchase Order and Expediting Processes
• Excellent PC skills; in particular highly proficient use of Microsoft Excel.
• Experience with Agile PLM an advantage.
• Must have ERP/MRP experience, desirable: Microsoft Navision / D365 MRP experience.

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.