Procurement Administrator – (Part time, 3 days per week – Job Share)

Networking Women in the Fire Service; North East; On-site; GBP 25,000 - 28,000; Part time

Job summary

A leading UK Fire and Rescue Service is seeking a part-time Procurement Administrator to assist in procurement processes and maintain financial documentation. This role requires a commitment to high ethical standards and inclusivity while contributing to effective service delivery. Located in North East England, the successful candidate will support department managers to achieve excellent community service.

Benefits

Access to gym facilities

On-site parking

Canteen services

Qualifications

• Demonstrated commitment to ethical principles.
• Strong understanding of procurement processes.
• Experience working in a finance or procurement role.

Responsibilities

• Assist with procurement of goods, services, and works.
• Develop and maintain procurement documentation.
• Manage knowledge of Financial Management System (SAP).

Skills

Commitment to inclusivity

Ethical behavior

Education

Experience in procurement

Tools

SAP

Smart Data Online

Job description

Procurement Administrator – (Part time, 3 days per week – Job Share)

£25,992 to £27,269 per annum (Pro rata, pay award pending) + benefits

About the role

We are seeking to fill an upcoming vacancy for the role of Procurement Administrator.

Under the guidance of the Senior Procurement Advisor and Procurement Services Manager, you will support and deliver duties within the Procurement/Finance function, contributing to excellent service provision and effective resource use. You will support department managers in delivering exceptional services to our community and key stakeholders.

The successful candidate will demonstrate a strong commitment to inclusivity, fairness, dignity, and uphold high standards of ethical behaviour, championing these principles daily in compliance with our ethical code of conduct.

We encourage applications from all sections of society with the necessary skills, qualifications, and experience, especially from underrepresented groups.

Key responsibilities

1. Assist with procurement of goods, services, and works.
2. Develop and maintain procurement documentation and records.
3. Manage and maintain in-depth knowledge of the Financial Management System (SAP), including supporting documentation.
4. Manage and maintain information related to the Government Procurement Card software (Smart Data Online).
5. Perform duties related to SAP, such as raising invoices and purchase orders, following service procedures.

About our Procurement team

The team includes a Procurement Services Manager, Senior Procurement Advisor, Procurement Advisor, and a Procurement Administrator. We collaborate across all departments to manage goods and services, organize disposal of obsolete goods, identify spend, and ensure legal compliance and value for money.

The Selection Process

Key dates:

• Advert closes: 27 June 2025
• Notification of shortlist: 01 July 2025
• Interview: 14 July 2025

Note: Dates may be subject to change.

Application process

Further details are available in the job description and person specification. Please submit a supporting statement of no more than 1000 words demonstrating how you meet the criteria by 12 noon on 27 June 2025.

Visit www.twfire.gov.uk and our social media channels for more information about our service.

For inquiries about the role, contact Senior Procurement Advisor, Chris Chapman at [e-mail].

Pre-employment checks

The successful candidate will undergo a DBS check, occupational health questionnaire, substance abuse test, right to work verification, and reference checks.

About Tyne and Wear Fire and Rescue Service

We are a leading UK Fire and Rescue Service committed to creating the safest community. Our headquarters are located in Washington, offering facilities including a gym, parking, and a canteen.