Procurement Administrator

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Job Title: Procurement Administrator

We are seeking a detail-oriented and organized Procurement Administrator to join our dynamic procurement team. This role supports the procurement function by managing purchase orders, tracking inventory levels, and ensuring efficient and cost-effective acquisition of goods and services. The Procurement Administrator collaborates with suppliers, internal stakeholders, and team members to maintain a smooth procurement process.

Key Responsibilities:

1. Purchase Order Management: Process and track purchase orders (POs) for goods and services. Ensure timely delivery and follow up on order status as needed.
2. Vendor Management: Assist in maintaining relationships with suppliers and vendors, including negotiating terms and evaluating performance.
3. Inventory Tracking: Monitor inventory levels and reorder materials as needed to ensure the availability of products for daily operations.
4. Documentation and Reporting: Maintain accurate records of procurement activities, including purchase orders, contracts, and delivery schedules. Generate reports on procurement activities as required.
5. Compliance: Ensure compliance with company policies, procedures, and relevant regulations in all procurement processes.
6. Invoice Management: Work closely with the finance team to match invoices with purchase orders and resolve any discrepancies in a timely manner.
7. Data Entry and System Maintenance: Accurately input procurement data into internal systems, ensuring all information is up-to-date and readily accessible.
8. Market Research: Assist in researching potential suppliers, gathering quotes, and evaluating product quality and prices.
9. Team Support: Provide administrative support to the procurement team, including scheduling meetings, preparing documentation, and other ad hoc tasks.

Qualifications:

• At least 1-2 years of experience in procurement, purchasing, or administration.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent attention to detail and ability to manage multiple tasks simultaneously.
  • Strong communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Experience with procurement software or ERP systems is a plus.
• Knowledge:
  • Basic understanding of procurement processes and supply chain management.
  • Familiarity with inventory management practices.
  • Knowledge of vendor negotiation and contract management is advantageous.

Additional Information:

• Competitive salary based on experience.
• Comprehensive benefits package.
• Opportunities for career growth and development.

If you’re looking for a challenging and rewarding role in a fast-paced procurement team, we invite you to apply and join United Living Group in our mission to create a connected, sustainable future.