Procurement Administrator

CBW Staffing Solutions; London; Hybrid; GBP 30,000; Full time

Job summary

A well-established M&E company is seeking a Procurement Administrator for an 18-month fixed-term contract in Middlesex. The successful candidate will handle supplier onboarding and support the procurement team with various administrative tasks. Ideal candidates will possess strong organisational skills and a procurement background, ensuring compliance and accuracy in processes.

Qualifications

• Proven experience as an administrator, ideally within a procurement function.
• Strong communication, stakeholder engagement, and negotiation skills.
• Detail-oriented with excellent organisational and time management skills.

Responsibilities

• Manage and process all new supplier onboarding requests.
• Support stakeholders with raising purchase orders.
• Assist in maintaining audit-ready documentation.

Skills

Communication

Stakeholder engagement

Negotiation

Data analysis

Time management

Organisational skills

Tools

Microsoft Office

Excel

Job description

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Procurement Administrator, London Borough of Hillingdon

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Client:

CBW Staffing Solutions

Location:

London Borough of Hillingdon, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

5275e38fc897

Job Views:

7

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

Procurement Administrator – Middlesex (TW6) – 18-Month Fixed-Term Contract – £30,000

An excellent opportunity has arisen to join a well-established M&E company based in Middlesex. CBW is currently recruiting for a motivated and detail-oriented Procurement Administrator to support the onsite procurement function. In this role, you'll play a crucial part in supporting the Procurement team and wider business by handling a variety of administrative tasks. This position is offered on an 18-month fixed-term contract, so applicants must be available to commit for the full duration.

Working Hours:

• Monday to Friday: 09:00 – 17:00
  
  
• Hybrid: 4 days in the office / 1 day remote
  
  

Key Responsibilities:

• Manage and process all new supplier onboarding requests, ensuring compliance with internal procedures.
  
  
• Validate and upload required documentation via the Procurement system.
  
  
• Support stakeholders with raising purchase orders and ensuring correct processes are followed.
  
  
• Maintain high levels of accuracy when inputting data and managing multiple requests under time constraints.
  
  
• Monitor and manage the Procurement inbox daily, addressing queries and assigning tasks to relevant team members.
  
  
• Assist the Procurement Manager in maintaining audit-ready documentation and meeting compliance standards.
  
  
• Promote the use of the Preferred Supplier List (PSL) and maintain up-to-date contract and supplier records.
  
  
• Perform supplier spend analysis and reporting as needed.
  
  
• Coordinate with accreditation partners to provide necessary supplier information.
  
  
• Ensure suppliers meet onboarding and compliance requirements in line with business expectations.
  
  
• Identify and report potential issues that could impact service or product delivery.
  
  
• Contribute to procurement-related projects and initiatives, ensuring supply chain resilience and accessibility.
  
  

Key Requirements:

• Proven experience as an administrator, ideally within a procurement function.
  
  
• Background in FM, M&E, or construction industries is highly desirable but not essential.
  
  
• Strong communication, stakeholder engagement, and negotiation skills.
  
  
• Confident in data analysis, reporting, and managing multiple priorities independently.
  
  
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, Teams, and Office 365.
  
  
• Detail-oriented with excellent organisational and time management skills.
  
  
• Able to manage supplier-related projects from start to finish.
  
  
• Must be immediately available or able to start within one week and committed to a fixed-term contract.
  
  

If you're a proactive and dependable administrator with a background in procurement and a keen eye for detail, we’d love to hear from you!