Procurement Administrator

J. Murphy & Sons Ltd; Leeds; On-site; GBP 21,000 - 27,000; Full time

Job summary

Murphy is seeking a Procurement Administrator to support the creation, processing and tracking of purchase orders for materials and subcontract services. You will maintain procurement data, manage tender activity, and assist with supplier onboarding and invoice resolution.

The role involves day-to-day admin tasks within a procurement team, producing reports and dashboards while supporting continuous improvement initiatives in a fast-paced environment at Murphy’s Leeds location.

Qualifications

• Previous experience in an administrative role, ideally within procurement, commercial, construction, utilities, or engineering.
• Strong organisational skills with excellent attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple tasks in a fast-paced environment.
• Strong team player with a proactive and positive attitude.
• Experience with major frameworks or utilities/water sector desirable but not essential.
• Familiarity with procurement processes, ERP systems, or purchasing platforms desirable but not essential.

Responsibilities

• Assist in the creation, processing and tracking of purchase orders for materials, equipment and subcontract services.
• Maintain accurate procurement data within internal systems, ensuring compliance with framework and company requirements.
• Support issuing and management of tender enquiries, quotations, and supplier documentation.
• Update procurement schedules, logs and trackers to ensure visibility of order status and delivery progress.
• Liaise with suppliers to request quotations, confirm lead times and gather documentation where required.
• Support onboarding of new suppliers and subcontractors, including compliance checks and document collation.
• Assist in resolution of invoice queries, delivery issues and discrepancies.
• Provide day-to-day administrative support to the wider procurement team, including meeting organisation and data entry.
• Prepare reports, summaries and procurement dashboards for internal stakeholders.
• Support continuous improvement initiatives to refine processes and enhance efficiency within procurement.

Skills

Administrative experience

Organisational skills

Written & verbal communication

Multitasking

Team player

Proactive attitude

Procurement knowledge desirable

Tools

Microsoft Office

ERP systems

Purchasing platforms

Job description

Murphyis a leading international, specialist engineering and construction company founded in 1951 with a purpose to improve life by delivering world-class infrastructure. Operating in the United Kingdom, Ireland, Canada and America, Murphy provides better engineered solutionsto infrastructure sectors includingtransportation;natural resources; energy and water.

Headquartered in London, Murphy hasa number of related businesses –Ground Engineering; Utility Connections; Murphy Plant; Murphy Process Engineering;Pipeline Testing Services; Specialist Welding Services; and Electrical Services. Murphy is a specialist in delivering pipelines, design, structural steel,tunnelling, fabrication, bridges and piling, and has a substantial holding of plant, equipment and facilities.

Murphy employs around4,000engineers, professional managers and skilled operatives around the world. Together, they work as ‘One Murphy’ - directly delivering the people, plant and expertise needed to make projects a success.

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#MoretoMurphy

A day in the life of a Murphy Procurement Administrator:

• Assist in the creation, processing, and tracking of purchase orders for materials, equipment, and subcontract services.
• Maintain accurate procurement data within internal systems, ensuring compliance with framework and company requirements.
• Support the issuing and management of tender enquiries, quotations, and supplier documentation.
• Update procurement schedules, logs, and trackers to ensure visibility of order status and delivery progress.
• Liaise with suppliers to request quotations, confirm lead times, and gather documentation where required.
• Support onboarding of new suppliers and subcontractors, including compliance checks and document collation.
• Assist in the resolution of invoice queries, delivery issues, and discrepancies.
• Provide day‑to‑day administrative support to the wider procurement team, including meeting organisation, document preparation, and data entry.
• Prepare reports, summaries, and procurement dashboards as required for internal stakeholders.
• Support continuous improvement initiatives to refine processes and enhance efficiency within the procurement function.

Still interested, does this sound like you?

• Previous experience in an administrative role, ideally within procurement, commercial, construction, utilities, or engineering.
• Strong organisational skills with excellent attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple tasks in a fast-paced environment.
• Strong team player with a proactive and positive attitude.
• Experience working on major frameworks or in the utilities/water sector is desirable but not essential
• Knowledge of procurement processes, ERP systems, or purchasing platforms is desirable but not essential
• Familiarity with construction materials or subcontract procurement is desirable but not essential