Procurement Administrator

Varnom Ross; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Procurement / Contracts Administrator to support their property management team. In this role, you will assist in the administration of service agreements, manage tendering processes, and maintain essential records. With a focus on compliance and relationship building, you will play a key role in onboarding service partners and ensuring adherence to contractual KPIs. This position offers a unique opportunity to contribute to a dynamic team while enhancing your skills in procurement and contract management. If you are detail-oriented and eager to make an impact, this role is perfect for you.

Qualifications

• Strong IT skills and knowledge of procurement processes are essential.
• Attention to detail and relationship building skills are critical.

Responsibilities

• Support the Property Management team in managing service contracts and compliance.
• Organise KPI review meetings and maintain service contract records.

Skills

IT Skills

Procurement Processes

Attention to Detail

Relationship Building

Tools

Vantify

Job description

The role of the Procurement / Contracts Administrator would be to provide administrative support to the wider property management team in the administration of service agreements and contracts across the portfolio, support in the tendering process, and maintaining systems and records.

The duties would include:

• Supporting the Property Management team in preparing, writing, and tendering of service contracts
• Supporting in the onboarding and offboarding of service partners and contractors
• Supporting the Property Management team in the management of service partners compliance with contractual KPIs
• Organising regular KPI review meetings with service partners in support of the facilities management team
• Supporting in the preparation of documentation of contracts and notices
• Supporting in the sourcing of new service partners and contractors
• Supporting in the onboarding of new properties
• Maintaining the approved supplier list and contractor verification platform Vantify (Formerly Prosure360)
• Maintaining service contract library / records
• Supporting in the review of contract specifications
• Supporting in the management of tendering for new property & asset management contracts
• Reviewing supplier / contractor insurance documentation
• Reviewing supplier and contractor qualifications and documentation
• Providing any other support to the property management team as required in the management of our supplier database and approved contractor list.

Skills and Competencies

• Strong IT skills
• Good knowledge of procurement processes
• Strong attention to detail for system and data management
• Strong relationship building skills

Experience

• Previous experience in procurement or contracts management preferable but not essential