Procurement Administrator

Aeralife; Corsham; On-site; AUD 70,000 - 90,000; Full time

Job summary

A premium residential aged care provider is seeking a Procurement Administrator to oversee purchase orders and supplier transactions. You will ensure compliance with procurement policies and support financial controls in a collaborative environment. Ideal candidates will have at least 3 years of procurement experience and knowledge of the health care sector. This role offers ongoing professional development and a supportive workplace culture.

Benefits

Ongoing Professional Development

Excellent salary package and incentives

Progressive and well-resourced organisation

Collaborative and fun team

Positive and supportive workplace culture

Employee Assistance program

Qualifications

• Minimum 3 years’ experience in Procurement.
• Experience in the Aged Care/ Health Care sector.
• Strong knowledge of the P2P lifecycle.

Responsibilities

• Manage purchase orders and vendor requests.
• Ensure compliance with procurement policies.
• Assist in report preparation and spend analysis.

Skills

Purchase to Pay (P2P) Expertise

ERP & Procurement Systems

Financial Acumen

Contract Management

Data Management & Reporting

Attention to Detail

Problem-Solving

Communication & Stakeholder Management

Process Improvement Mindset

Adaptability & Time Management

Ethical & Compliance Awareness

Organisation

Education

Tertiary qualification in procurement, contract management, business, health or a related discipline

Tools

SAP

Oracle

Coupa

Ariba

ARM / Epicor Purchasing System

Job description

Where passion meets purpose

• Location – Hawthorn VIC
• Job Type – Full time
• Job Position – Procurement Administrator
• Position Close Date – 15 August 2025
  
  

Procurement Administrator

Are you a passionate procurement professional, who specialises in Purchase to Pay (P2P) and has a proven track record in ensuring the seamless operation of procurement processes from requisition to payment? Do you have experience in the Aged Care/Health Care sector?

Based at our Support Office in Hawthorn, you will be responsible for managing purchase orders, coordinating supplier transactions, maintaining compliance with procurement policies and supporting financial controls related to purchasing activities.

Key Responsibilities

• Manage new vendor requests, ensuring compliance with procurement policies and maintaining accurate supplier records.
• Maintain the Aeralife-approved catalogue, including the creation, obsolescence, status and pricing updates ensuring accuracy and alignment with procurement guidelines.
• Assist in report preparation, including procurement performance metrics, spend analysis, and compliance assessments.
• Monitor compliance on procurement practices, ensuring adherence to corporate policies, regulatory requirements, and ethical sourcing principles.
• Support facilities with sourcing requests, identifying cost-effective solutions and coordinating supplier engagements.
• Manage supplier qualification and compliance, verifying credentials, certifications, and adherence to contractual obligations.
• Assist in project-related procurement tasks, supporting sourcing strategies and vendor negotiations for specific initiatives.
• Resolve invoice discrepancies, working closely with finance to ensure timely payments.
• Provide training and guidance to system users, supporting a centrally led but decentralized purchasing process.
• Collaborate with the Procurement Manager to align purchasing activities with strategic procurement goals.
• Support internal stakeholders with procurement inquiries, guiding them on best practices and system functionalities.
• Maintain and update supplier records, ensuring adherence to contractual agreements and regulatory requirements.
• Monitor procurement workflows and recommend process improvements to enhance efficiency.
• Support internal stakeholders with procurement-related inquiries and provide guidance on P2P policies.
• Ensure all procurement transactions are recorded and maintained for audit and reporting purposes.
• Assist in supplier negotiations, contract management, and sourcing activities as required.
• Collaborate with the finance department to reconcile procurement expenditures with budgets and forecasts.
• Use procurement software and ERP systems to track purchase orders, approvals, and supplier performance.
• Training & Guidance – Assist in training and supporting system users in a centrally-led but decentralized purchasing process, ensuring alignment with procurement policies and best practices. Provide guidance on system functionalities, troubleshooting, and compliance requirements to enhance user efficiency.
  
  

What You Bring To The Role

• Purchase to Pay (P2P) Expertise – Strong knowledge of the P2P lifecycle, including requisitioning, purchase order creation, goods receipt, and invoice processing.
• ERP & Procurement Systems – Experience with platforms such as SAP, Oracle, Coupa, or Ariba for managing procurement workflows.
• Financial Acumen – Understanding of accounts payable processes, cost control, budgeting, and financial compliance.
• Contract Management – Ability to review supplier agreements, ensure adherence to contractual terms, and support negotiation processes.
• Data Management & Reporting – Ability to extract, analyse, and report procurement data to support decision-making and compliance audits.
• Attention to Detail – Ensuring accuracy in purchase orders, invoices, and supplier records to maintain compliance and efficiency.
• Problem-Solving – Capability to troubleshoot procurement discrepancies, resolve invoice mismatches, and handle supplier issues.
• Communication & Stakeholder Management – Strong interpersonal skills to liaise with internal departments, vendors, and finance teams.
• Process Improvement Mindset – Identifying areas to enhance efficiency and suggesting improvements for procurement operations.
• Adaptability & Time Management – Ability to manage multiple procurement tasks within tight deadlines in a fast-paced environment.
• Ethical & Compliance Awareness – Understanding procurement regulations, corporate policies, and industry best practices.
• Attention to Detail – High level of accuracy and a strong attention to detail.
• Organisation – Demonstrates strong business acumen and organisational skills.
  
  

Desirable

• Minimum 3 years’ experience in Procurement.
• Knowledge and experience in the Aged Care/ Health Care sector.
• Tertiary qualification in procurement, contract management, business, health or a related discipline.
• Experience in using the ARM / Epicor Purchasing System.
  
  

About Us

As a proudly Australian and independently owned provider with over 20 years of experience, Aeralife specialise in premium residential aged care. Our mission is to enable a safe, nurturing community that delights our diverse residents, families, and staff.

With homes across Victoria and New South Wales, Aeralife communities are a shining example of our innovative and holistic approach to aged care. Our dedicated teams, driven by passion and empathy, are committed to creating deep connections with residents, ensuring a meaningful approach to caregiving.

At Aeralife, we create a place of joy, purpose, and connection for our residents, families, and staff. Guided by our core values – Passion, Innovation, Empathy, and Respect – we strive to create an environment where both residents and team members thrive.

Join us in shaping a new era of care and making a real difference in the lives of those we serve.

At Aeralife You Will Enjoy

• Ongoing Professional Development
• Excellent salary package and incentives
• Progressive and well-resourced aged care organisation
• Working alongside a collaborative and fun team
• A positive and supportive workplace culture
• Employee Assistance program
  
  

To Apply

If you meet the above criteria and are passionate about making a difference in the wider community and making a positive difference in people’s lives, we would love to hear from you.

The successful candidate will be required to supply proof of work rights and National Disability Worker Screening Check.

Please submit a Cover Letter and Resume via the APPLY NOW Link.

Due to high volume of candidates, only shortlisted applicants will be contacted.